Open State Governments & UT NPROCURE

Government Tender for Outsourcing Service of Work Assistants in Vadodara

Bid Publish Date

11-Dec-2025, 5:15 pm

Bid End Date

31-Dec-2025, 6:00 pm

Value

₹4,59,80,000

Location

VADODARA , GUJARAT

Progress

Issue11-Dec-2025, 5:15 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹12,000

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 1

SERVICES

This government tender offers a significant opportunity for outsourcing agencies to provide civil work support manpower in Vadodara under the Roads and Buildings Department. The project involves deploying qualified Work Assistants (Civil) across multiple field offices, ensuring timely, safe, and quality civil support services. With an estimated value of approximately ₹45.98 million, the tender emphasizes experience, compliance, and cost-effectiveness. Bidders must meet strict eligibility criteria, including relevant experience, registration, and financial stability. The procurement process is open, transparent, and scheduled to conclude with contract awards by early January 2026. This tender is ideal for firms specializing in government manpower outsourcing, civil support services, and infrastructure project assistance, seeking to contribute to public sector development projects in Gujarat.

Scope Of Work

The scope of work includes:

  • Providing qualified Work Assistants (Civil) as per the requirements specified in the tender documents.
  • Ensuring timely deployment and replacement of manpower as needed.
  • Maintaining quality standards and adhering to safety protocols.
  • Managing staffing logistics and documentation.

The process involves:

  1. Tender issuance and publication.
  2. Bid submission by interested agencies within the stipulated deadline.
  3. Bid opening and evaluation by the Superintending Engineer, Vadodara (R&B) Circle.
  4. Selection of the successful bidder based on evaluation criteria.
  5. Contract signing and commencement of services.

Key deliverables include:

Deliverable Description
Manpower Deployment Deployment of Work Assistants (Civil) as per project needs
Compliance Reports Regular reports on manpower deployment and performance
Safety & Quality Ensuring safety standards and quality of work
Replacement & Training Immediate replacement of unfit staff and training as required

The selected agency must ensure adherence to all technical specifications, safety norms, and contractual obligations outlined in the tender documents.

Technical Specifications

The manpower supplied must meet the following technical parameters:

Specification Requirement
Qualification Minimum 12th pass or equivalent for Work Assistants
Experience At least 2 years in civil manpower outsourcing
Certification Valid experience certificates and registration
Deployment As per project schedule and instructions

Sequential process for technical compliance:

  1. Submit technical documents along with bid.
  2. Undergo technical evaluation.
  3. Demonstrate compliance with safety and skill standards.
  4. Final approval for deployment based on evaluation results.

The agency must ensure all manpower is trained, certified, and compliant with safety norms as specified in the tender documents.

Financial Requirements

The estimated total project cost is approximately Rs. 45.98 million. The financial breakdown includes:

Cost Component Amount (INR)
Tender Fee Rs. 12,000
EMD As specified in tender
Service Cost Based on manpower deployment and duration
Payment Terms 30% advance, 70% on completion and approval

Bidders must submit a detailed financial proposal along with their bid, including breakdowns for manpower costs, service charges, and applicable taxes. Payments will be made as per the schedule outlined in the contract, subject to satisfactory performance and compliance.

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Eligibility Criteria

✓ Must have valid registration of the firm with relevant authorities.
✓ Must submit a copy of the tender fee payment receipt.
✓ Must provide an Earnest Money Deposit (EMD) as specified.
✓ Must possess experience in outsourcing manpower, specifically for civil work support.
✓ Must submit valid GST registration and PAN Card copies.
✓ Experience certificate of outsourcing manpower work in government projects is mandatory.

Financial Qualification Details
Minimum Turnover Rs. 10 million in the last financial year
Past Experience Successful execution of at least 2 similar projects in government sector
Certification Valid registration and compliance certificates

Important: Bidders must meet all the above criteria to qualify for participation.

Bidding Process

Process Timeline

1. Preliminary Stage

31-12-2025 18:01

2. Commercial Stage

31-12-2025 18:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

SCHEDULE - B

User Defined Template-Standard

Required

Required Documents

Stage - Preliminary Stage

1

Attach Copy of Tender Fee

Required
2

Attach Copy of EMD

Required
3

Attach Copy of Registration of Firm

Required
4

Attach Copy of Pan Card

Required
5

Attach Copy of GST Registration

Required
6

Attach Experience Certificate of outsourcing (manpower) work

Required
7

Attach other docuements as per tender conditions

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this government tender?

This tender aims to engage a qualified outsourcing agency to provide Work Assistants (Civil) for various field offices under the Road and Building Department in Vadodara. The goal is to ensure timely deployment of skilled manpower to support infrastructure projects, maintain quality standards, and comply with safety norms in government civil works.

Who is eligible to participate in this tender?

Eligible bidders must possess:

  • Valid firm registration and GST registration
  • Experience in manpower outsourcing for government or large infrastructure projects
  • Submission of experience certificates, PAN, and EMD
  • Financial stability with a minimum turnover of Rs. 10 million in the last financial year
  • Compliance with all eligibility criteria outlined in the tender documents.
What are the key dates and deadlines for this tender?

Important deadlines include:

  • Bid Submission Start: December 11, 2025, 5:15 PM
  • Bid Submission End: December 31, 2025, 6:00 PM
  • Bid Opening: December 31, 2025, 6:00 PM
  • Document Download End: December 31, 2025, 6:00 PM
    Ensure all documents are submitted before the deadline to participate in the evaluation process.
What is the scope of work for the selected agency?

The selected agency will be responsible for:

  • Providing qualified Work Assistants (Civil) as per project requirements
  • Managing deployment, replacement, and training of manpower
  • Ensuring compliance with safety and quality standards
  • Maintaining proper documentation and reporting
  • Adhering to the timelines and contractual obligations specified in the tender.
How will the evaluation of bids be conducted?

Bids will be evaluated based on:

  • Eligibility & Experience (30%)
  • Technical Compliance (30%)
  • Financial Offer (40%)
    Minimum thresholds include full eligibility compliance and a technical score of at least 70 points. The bid with the highest overall score will be awarded the contract, emphasizing cost-effectiveness and technical suitability.

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