Hiring of Creative Agency - Tender for carrying out the printing work related to the various activi
Surendranagar Municipal Corporation
SURENDRA NAGAR, GUJARAT
Posted:
4 June 2025
Closed:
14 June 2025
GEM
Open State Governments & UT NPROCURE
Government Tender for Printing, Photocopy, Banner Work in Gandhinagar Forest Division
Bid Publish Date
09-Jun-2026, 10:00 am
Bid End Date
30-Jun-2026, 6:00 pm
Location
Progress
Issue09-Jun-2026, 10:00 am
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,500
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
This government tender offers an excellent opportunity for printing, photocopy, and banner service providers to collaborate with the Gandhinagar Forest Division. The project involves delivering high-quality printing and signage solutions across multiple forest ranges, supporting departmental activities and public awareness campaigns. Bidders must meet eligibility criteria, submit all required documentation electronically, and adhere to specified technical standards. The tender process includes detailed evaluation based on experience, cost, and quality, with a deadline of June 30, 2026. The successful contractor will contribute to environmental and forest management initiatives, making this a strategic procurement for companies specializing in government printing and signage services in Gujarat. Participation is open to qualified firms with proven experience and compliance with government procurement procedures.
Scope Of Work
The scope of work includes:
- Printing of official documents, banners, and promotional materials for Gandhinagar Forest Division.
- Photocopying services for departmental documentation.
- Banner and signage work for various forest ranges.
Key deliverables:
- High-quality printed materials as per specifications.
- Durable banners suitable for outdoor use.
- Timely delivery aligned with project timelines.
Sequential process:
- Review of tender documents and specifications.
- Submission of technical and financial bids.
- Evaluation and shortlisting.
- Contract award and commencement.
- Execution of printing and banner work.
- Final delivery and acceptance.
Specifications:
| Item | Description |
|---|---|
| Printing | Offset and digital printing as per sample |
| Banner Material | Weather-resistant vinyl or equivalent |
| Sizes | Various sizes as specified in the tender |
| Quantity | As per departmental requirements |
The contractor must ensure adherence to quality standards, timely completion, and compliance with all technical specifications outlined in the tender document.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Printing Quality | Minimum 300 DPI resolution |
| Banner Material | Weather-resistant vinyl or polyester |
| Size Variants | Custom sizes as per departmental needs |
| Delivery Timeline | As specified in project schedule |
Sequential process for technical compliance:
- Review specifications in tender documents.
- Prepare samples demonstrating quality.
- Submit technical bid with samples.
- Await technical evaluation and approval.
- Proceed with production upon approval.
All technical work must conform to the standards specified in the tender document and be approved before final delivery.
Financial Requirements
The estimated budget for this tender ranges between Rs. 2,00,000 and Rs. 5,00,000, depending on the scope and quantity of work. The financial breakdown includes:
| Component | Cost (Rs.) |
|---|---|
| Printing | Variable based on quantity |
| Banner Work | Variable based on size and material |
| Miscellaneous | Contingencies and miscellaneous expenses |
Payment terms:
- 30% advance upon contract signing.
- 50% after submission of initial batch.
- Remaining 20% after final acceptance.
- Payments will be made through electronic transfer after approval of invoices.
- All costs must be inclusive of applicable taxes and duties.
Bidders are advised to submit detailed financial proposals aligned with the tender guidelines.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Publishing/Printing
Authority & Contact
Officer Inviting Bids
Deputy Conservator of Forests Gandhinagar Forest Department Gandhinagar
Bid Opening Authority
Deputy Conservator of Forests Gandhinagar Forest Department Gandhinagar
Address
Sector-17, Behind Town Hall, Gh-4 Circle, Gandhinagar-382016
Contact Details
9824044421
BID & GeM Expert Consultancy
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Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 2
Tender Document.pdf
TENDER_DOCUMENT
Price Bid.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- Bidders must submit the following documents for preliminary verification:
- Scan copy of Tender Fee
- Scan copy of Tender EMD
- Supporting documents as per tender requirements
- Financial Criteria:
| Minimum Average Annual Turnover | Rs. 5,00,000 |
| Validity of EMD | 120 days from bid submission | - Other Requirements:
- Legally registered printing/signage company
- Experience in government projects
- Valid GST registration and PAN
- Critical eligibility points:
- Must submit all mandatory documents
- Must meet financial and experience criteria
- Should have valid digital certificates for e-procurement
Bidding Process
Process Timeline
1. Preliminary Stage
01-07-2026 11:00
2. Commercial Stage
01-07-2026 11:10
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Attach scan copy of Tender Fee
Required 2
Attach scan copy of Tender EMD
Required 3
Attach Scan Copy of Tender Supporting Document As per TENDER
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 30th June 2026 at 6:00 PM. Bidders must upload all required documents before this time to be considered for evaluation.
What documents are required to participate in this tender?
Participants must submit:
- Scan copy of Tender Fee
- Scan copy of Tender EMD
- Supporting documents as per tender specifications. All documents should be uploaded electronically via the NProcure portal.
How will the evaluation be conducted?
Evaluation will be based on technical competence, experience, cost, and quality. Bids will undergo technical and financial assessments, with minimum thresholds set for eligibility. The highest-scoring compliant bid will be awarded the contract.
Are physical bids accepted?
No, physical bids are not accepted. All submissions must be made electronically through the official NProcure portal as per the instructions in the tender document.
Who can I contact for assistance during the bidding process?
You can contact the Forest Department at 9824044421 or email [email protected]. Additionally, training and support are available at the vendor training camp organized every Saturday at GNFC Ltd., Ahmedabad.
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Documents 2
Tender Document.pdf
TENDER_DOCUMENT
Price Bid.pdf
TENDER_DOCUMENT