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Open Power and Energy NPROCURE

Government Tender for Spot Monthly/Bi-Monthly Billing Works at Surendranagar Division

Bid Publish Date

02-Apr-2026, 8:00 pm

Bid End Date

18-Jun-2026, 6:00 pm

Value

₹30,00,000

Location

SURENDRANAGAR , GUJARAT
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Progress

Issue02-Apr-2026, 8:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,475

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 1

MISCELLANEOUS

This government tender offers a significant opportunity for companies specializing in power billing and utility services to participate in Surendranagar Division. The project involves spot monthly and bi-monthly billing works for consumers across various sub-divisions under PGVCL. With an estimated value of INR 30 lakh, this tender is ideal for experienced firms with a proven track record in electrical works, billing, and utility management. The project duration is 12 months, with a bid validity of 180 days. Bidders must comply with detailed eligibility criteria, including submission of certificates, experience proof, and financial solvency. The process involves electronic submission of technical and financial bids via the nProcure portal, with evaluation based on predefined criteria. This tender aims to enhance power distribution efficiency and customer billing accuracy in Gujarat's power sector, offering lucrative government contracts for qualified firms.

Scope Of Work

The scope of work includes:

  • Preparation and execution of spot monthly and bi-monthly billing for consumers across various sub-divisions.
  • Ensure accuracy in billing data collection, processing, and submission.
  • Maintain compliance with PGVCL standards and technical specifications.
  • Coordinate with PGVCL officials for site inspections and data verification.
  • Timely submission of bills and related documentation.

The process involves:

  1. Data collection from consumer meters and records.
  2. Verification of billing data against consumption records.
  3. Preparation of bills as per prescribed formats.
  4. Submission of bills electronically through the designated portal.
  5. Follow-up for any discrepancies or clarifications.

Key deliverables include accurate billing reports, compliance certificates, and timely submission of all documents. The work must be completed within the stipulated 12 months period, with adherence to quality and safety standards.

Technical Specifications

The technical specifications include:

Parameter Requirement
Billing Accuracy ≥ 99.5%
Data Processing Time Within 48 hours of data receipt
Compliance Standards As per PGVCL guidelines
Data Security Secure handling of consumer data

Process steps:

  • Collect consumer data from meters and records.
  • Verify data accuracy and consistency.
  • Prepare billing statements using approved formats.
  • Upload bills electronically via the designated portal.
  • Maintain records for audit and verification.

All technical work must adhere to the standards set by PGVCL and Gujarat State power regulations.

Financial Requirements

The estimated project cost is INR 30,00,000. The financial proposal should include:

Cost Component Amount (INR)
Total Bid Price 30,00,000
Payment Schedule 1. 30% on contract signing
2. 40% on mid-term completion
3. 30% on final delivery

Bidders must submit a detailed financial bid through the nProcure portal. Payments will be made based on milestones achieved, with clear documentation and verification. The bid should also include applicable taxes and duties, clearly itemized.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹30,00,000

Bid To RA

No

Item Category

Miscellaneous Works

Authority & Contact

Officer Inviting Bids

EXECUTIVE ENGINNER

Bid Opening Authority

EXECUTIVE ENGINNER

Address

PGVCL,DIVISION OFFICE, SURENDRANAGAR

Contact Details

9925209838

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Documents 1

TENDER-NIVIDA-12-SR NO 26.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid GST registration and VENDOR REGISTRATION with PGVCL.
  • ✓ Must submit EMD (Earnest Money Deposit) as specified.
  • ✓ Provide notarized copies of P.F. & E.S.I. certificates.
  • ✓ Submit experience certificates for similar work completed in the last 3 years.
  • ✓ Demonstrate financial solvency with solvency certificates (minimum 20% of project cost).
  • ✓ Submit audited financial statements of the last two years.
  • ✓ Provide copy of PAN card and address proof.
  • ✓ Submit partnership deed or MOA if applicable.
  • ✓ Submit sample printouts of billing work, if available.
  • ✓ Provide certificate of authorized person representing the firm.

All documents must be valid, notarized where applicable, and submitted before the bid deadline.

Bidding Process

Process Timeline

1. TECHNICAL BID

19-06-2026 11:00

2. PRICE BID

19-06-2026 15:00

Required Forms

TECHNICAL

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

PRICE

Percentage Rate

Library-Secured

Required

Required Documents

Stage - TECHNICAL BID

1

Kindly Attach copy of Tender Fee Detail

Required
2

Kindly Attach copy of EMD Detail

Required
3

Kindly Attach copy of Notarized copy of P.F. & E.S.I. certificate.

Required
4

Kindly Attach copy of P.F No

Required
5

Kindly Attach copy of PAN Card Detail

Required
6

Kindly Attach copy of Experience certificate (as per clause no. A(1)(I) ) of schedule “B”

Required
7

Kindly Attach copy of Solvancy Certificate(20 percent of work order value)

Required
8

The original copy of the tender duly signed, stamped with company’s seal must be submitted along with the bid.

Required
9

GST REGISTARATION COPY

Required
10

Copy of address proff (Light bill/Aadhar card/Driveing licence/Election card/Passport)-Any one

Required
11

Copy of Group insurance

Required
12

Audited Copy of last two years P&L and Balance sheet (as per clause no.A (1)(II) of schedule “B”

Required
13

Mobile number

Required
14

Kindly Attach copy of VENDOR REGISTRATION NUMBER GIVEN BY PGVCL

Required
15

Samples of print outs form by HHE technical, if any work

Required
16

Partnership dead / MOA

Required
17

Certificate of the person who will represent on behalf of the tenderer firm.

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary scope of this government tender?

This tender involves Works for Spot Monthly/Bi-Monthly Billing at Site for consumers across various sub-division offices under Surendranagar Division. Bidders will be responsible for ensuring accurate billing, timely submission, and compliance with technical specifications as outlined in the tender document.

Who is eligible to participate in this tender?

Eligible bidders must meet strict technical and financial criteria, including submission of necessary certificates, experience, and solvency documents. Companies with prior experience in power billing or related works are encouraged to apply.

What is the estimated value of this project?

The estimated project cost is approximately INR 30,00,000, with a bid validity of 180 days. The project duration is 12 months, with payments based on milestones and deliverables.

How can bidders submit their documents and bids?

Bidders must submit their technical and price bids electronically through the official nProcure portal before the deadline. Physical submissions are not accepted. Ensure all required documents, including EMD, certificates, and experience proofs, are uploaded as per instructions.

What are the key dates for this tender?

The bid submission start date is April 2, 2026, and the bid submission deadline is April 13, 2026. Technical bid evaluation will be on April 15, 2026, followed by price bid opening on the same day.

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