Procurement Opportunity: Providing Annual Maintenance Services for Network Equipments Active Passive Components, etc. at SVNIT Surat in SURAT, GUJARAT
N/A
SURAT, GUJARAT
Posted:
6 January 2025
Closed:
27 January 2025
EPROCURE
Open State Governments & UT NPROCURE
Government Tender for Repair & Servicing of A.C. Units at WALMI Anand - Competitive Bidding
Progress
Issue05-Jun-2026, 8:00 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹600
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
1
This government tender offers a valuable opportunity for maintenance service providers to secure a contract for repairing and servicing A.C. units at the Water And Land Management Institute (WALMI), Anand. The project involves routine maintenance, repairs, and emergency services over a 12-month period, with an estimated budget of INR 177,639. Eligible bidders with experience in HVAC maintenance, proper certifications, and financial stability are encouraged to participate. The tender process is conducted electronically, ensuring transparency, with clear deadlines and evaluation criteria. Bidders must submit all required documents, including Tender Fee, EMD, and experience proof, before the deadline of 20th June 2026. This opportunity is ideal for HVAC maintenance companies seeking to work with government institutions and contribute to public sector infrastructure upkeep in Gujarat.
Scope Of Work
The scope of work includes:
- Routine maintenance and servicing of A.C. units at WALMI, Anand.
- Performing repairs as needed to ensure optimal performance.
- Inspection and preventive maintenance to reduce breakdowns.
- Replacement of faulty components with genuine parts.
- Ensuring compliance with safety and quality standards.
The process involves:
- Site assessment and inspection of existing A.C. units.
- Preparation of maintenance schedules.
- Execution of repair and servicing tasks as per the technical specifications.
- Post-maintenance testing and quality checks.
- Documentation and reporting of all activities.
| Specification | Details |
|---|---|
| Service Frequency | As per need, on call basis |
| Equipment Type | Split, Window, Central A.C. units |
| Parts Replacement | Genuine OEM parts |
| Response Time | Within 24 hours of complaint |
Bidder must ensure availability of skilled technicians, proper tools, and adherence to safety protocols throughout the contract period.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| A.C. Units | Split, Window, Central |
| Capacity | As per existing units |
| Power Supply | 230V/50Hz |
| Components | Compressors, Fans, Filters, Thermostats |
| Quality Standards | ISI or equivalent |
Sequential procedures:
- Site assessment.
- Inspection and diagnosis.
- Repair and replacement.
- Testing and commissioning.
- Documentation.
Technicians must be certified and equipped with approved tools to ensure quality maintenance and compliance with safety standards.
Financial Requirements
The total estimated budget for this project is INR 177,639. The payment will be made in installments based on milestones achieved, including submission of invoices post-service completion. The cost breakdown includes:
| Item | Cost (INR) |
|---|---|
| Routine Maintenance | 70,000 |
| Repair & Replacement | 80,000 |
| Emergency Services | 27,639 |
Payment terms:
- 30% advance upon contract signing.
- 40% after completion of initial servicing.
- 30% post final inspection and approval.
All payments are subject to submission of valid invoices and compliance with contractual obligations.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹1,77,639
Bid To RA
No
Item Category
AMC/Maintenance Contracts
Authority & Contact
Officer Inviting Bids
Deputy Director (Tech) WALMI, Anand
Bid Opening Authority
Deputy Director (Tech) WALMI, Anand
Address
Water And Land Management Institute (WALMI), Vadod Road, Anand- 388001
Contact Details
9586978384
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Documents 5
Technical Specification.pdf
TENDER_DOCUMENT
sbd.pdf
TENDER_DOCUMENT
Schedule B.pdf
TENDER_DOCUMENT
khas sharto.pdf
TENDER_DOCUMENT
Detailed notice.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have a valid GST Certificate and PAN Card.
✓ Demonstrate a minimum turnover of INR 3.5 lakh in the last three financial years.
✓ Provide scanned copies of Tender Fee and EMD along with the bid.
✓ Submit last three years' Income Tax Returns (ITR).
✓ Possess relevant experience in maintenance contracts for A.C. units or similar HVAC systems.
✓ Meet all technical and financial qualification criteria specified in the tender documents.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Turnover | INR 3.5 lakh in last 3 years |
| Experience | At least 2 similar contracts in last 3 years |
| Certification | Valid GST and PAN |
| Financial Stability | Proof of financial health as per tender norms |
Bidders must submit all required documents as per the tender guidelines to qualify for evaluation.
Bidding Process
Process Timeline
1. Primary Stage
02-07-2026 12:00
2. commercial stage
02-07-2026 12:15
Required Forms
Primary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Primary Stage
1
Scanned copy of Tender Fee
Required 2
Scanned Copy of EMD
Required 3
GST Certificate an Pan Card
Required 4
Turnover (3.5 lakh)
Required 5
Last three year ITR
Required 6
Other documents as per tender
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
RequiredForm - Emd Fee Form
1
Provide any proof of EMD Document
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for this tender?
The bid submission deadline is 20th June 2026 at 6:00 PM. Bidders must upload all required documents before this time via the official portal to be considered.
What are the eligibility criteria for bidders?
Eligible bidders must have a minimum turnover of INR 3.5 lakh in the last three years, valid GST and PAN certificates, experience in HVAC maintenance, and submit all required documents such as EMD, Tender Fee, and ITRs. Refer to the detailed eligibility section for full requirements.
How can I access the tender documents?
Tender documents can be downloaded free of cost from the official procurement portal. Links to documents like the Technical Specification, Schedule B, and Detailed Notice are provided in the tender notice and linked online.
What is the evaluation process for bids?
Bids are evaluated based on technical competence (50%), financial proposal (30%), and past performance (20%). A minimum of 70% in technical evaluation is required for qualification. The process ensures transparency and fairness.
Who should I contact for queries or assistance?
For assistance, contact Deputy Director (Tech), WALMI Anand at 9586978384 or email [email protected]. Training sessions are available every Saturday at (n)Code Solutions, Ahmedabad.
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Documents 5
Technical Specification.pdf
TENDER_DOCUMENT
sbd.pdf
TENDER_DOCUMENT
Schedule B.pdf
TENDER_DOCUMENT
khas sharto.pdf
TENDER_DOCUMENT
Detailed notice.pdf
TENDER_DOCUMENT