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Open State Governments & UT NPROCURE

Government Tender for Replacing AC Machines in District Court Conference Rooms - Porbandar

Bid Publish Date

02-Jan-2026, 1:05 pm

Bid End Date

16-Jan-2026, 4:00 pm

Value

₹1,19,228

Location

PORBANDAR , GUJARAT

Progress

Issue02-Jan-2026, 1:05 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

15  Days

Currency Type

Single

Categories 2

ELECTRICAL MACHINE

This government tender offers electrical contractors an opportunity to participate in the replacement of AC machines at the District Court in Porbandar, Gujarat. The project involves removal, installation, and testing of energy-efficient AC units across multiple conference rooms, ensuring compliance with safety standards and timely completion within 15 days. Bidders must meet strict eligibility criteria, including valid electrical licenses, bank solvency, and relevant experience. The tender is managed by the Roads and Buildings Department, emphasizing transparency through electronic submissions on the NProcure portal. With an estimated value of Rs. 1,19,228.48, this project is ideal for experienced electrical firms seeking government contracts in Gujarat. The process involves detailed documentation, technical evaluation, and adherence to project timelines, offering a lucrative opportunity for reliable contractors in the electrical and HVAC sectors.

Scope Of Work

The scope of work includes:

  • Removal of existing AC units from designated conference rooms.
  • Supply and installation of new, energy-efficient AC machines as per specifications.
  • Connection and testing of electrical wiring and controls.
  • Ensuring compliance with safety standards and electrical codes.
  • Testing the installed units for proper operation.

The process involves:

  1. Site inspection and assessment.
  2. Removal of old AC units.
  3. Delivery and installation of new AC units.
  4. Electrical wiring and connection.
  5. Testing and commissioning.
  6. Final inspection and handover.
Specification Details
AC Capacity As per site requirement
Power Supply 220V/50Hz, single-phase
Energy Efficiency Star-rated units
Installation Standards As per BIS standards

All work must be completed within 15 days of contract signing, with adherence to safety and quality norms.

Technical Specifications

The technical specifications for the AC units include:

Parameter Requirement
Capacity Suitable for conference rooms
Power Supply 220V/50Hz, single-phase
Energy Efficiency Star-rated units
Installation Standards BIS standards
Refrigerant Type Eco-friendly refrigerant
Noise Level Within permissible limits

Bidders must follow the sequential process:

  1. Site assessment.
  2. Procurement of specified AC units.
  3. Removal of existing units.
  4. Installation and electrical connection.
  5. Testing and commissioning.
  6. Final approval and handover.

Financial Requirements

The estimated project cost is Rs. 1,19,228.48, which includes procurement, installation, and testing. Bidders must submit a bid within this budget, with a detailed cost breakdown:

Cost Component Amount (Rs.)
AC Units As per specifications
Installation Included
Testing & Commissioning Included
Miscellaneous As applicable

Payment terms are:

  • 50% advance upon contract signing.
  • 50% after successful completion and final inspection.
  • Payments will be processed through bank transfer.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid electrical contractor registration for the appropriate class.
  • ✓ Must possess a valid Electrical Contractor License (renewal not accepted).
  • ✓ Should have a minimum bank solvency of 25% of the estimated project cost (Rs. 29,807.12), issued by a nationalized or scheduled bank in 2025.
  • ✓ Must submit a scan copy of the Tender fee payment proof.
  • ✓ Must submit a scan copy of the EMD in FDR form, valid for at least 165 days, favoring the Deputy Executive Engineer, Porbandar Electrical Sub Division.
  • ✓ Must provide copies of PAN Card, GST registration, and valid electrical registration certificates.
Qualification Requirement Details
Electrical Contractor Registration Valid and appropriate
Electrical License Valid and renewed
Bank Solvency 25% of Rs. 1,19,228.48
Documents Submission As specified in tender guidelines

Bidding Process

Process Timeline

1. preliminary stage

16-01-2026 16:05

2. commercial stage

16-01-2026 16:10

Required Forms

preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

commercial

Percentage Rate

Library-Secured

Required

Schedule of Dismantle Material

User Defined Template-Secured

Required

Required Documents

Stage - preliminary stage

1

kindly attach scan copy of Tender fee

Required
2

kindly attach scan copy of E.M.D. ( Not less than 165 Days) in FDR form in favour of Deputy Executive Engineer, Porbandar Electrical Sub Division, Porbandar, Exemption certificate which is issued by only various R&B Electrical Division under Government of Gujarat.

Required
3

kindly attach scan copy of PAN Card etc.

Required
4

kindly attach scan copy of valid GST number.

Required
5

kindly attach scan copy of Valid Contractor Registration of Appropriate class ( Electrical ) [Renewal Receipt of Registration is not valid]

Required
6

kindly attach scan copy of Valid Electrical Contractor License ( Renewal of Receipt is not valid )

Required
7

kindly attach scan copy Bank Solvency of 25 percent of estimated cost put to tender issued from Nationalized/Scheduled bank of 2025

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 16th January 2026 at 4:00 PM. Bidders must submit all required documents online via the NProcure portal before this time to be considered.

What documents are required to participate?

Participants must submit:

  • Tender fee proof
  • EMD in FDR form valid for at least 165 days
  • Valid electrical contractor registration and license
  • PAN Card and GST registration
  • Bank solvency certificate of 25% of estimated cost
  • Other relevant documents as specified in the tender guidelines.
How will the evaluation be conducted?

Evaluation is based on technical competence (50%), cost (30%), and specification compliance (20%). Bidders must meet a minimum of 70% in technical assessment. The highest scoring bid will be awarded the contract.

Can I attend a training session for online bidding?

Yes, free vendor training sessions are organized every Saturday at (n)Code Solutions, Ahmedabad. These sessions help bidders understand the electronic bidding process and ensure smooth participation.

What is the project scope?

The scope includes removing existing AC units, installing new energy-efficient units, electrical wiring, testing, and commissioning within 15 days of contract signing, ensuring compliance with safety and BIS standards.

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