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Open Power and Energy NPROCURE

Government Tender for Monthly/Bi-Monthly Spot Billing System Using Android Mobile Devices in Navsari

Bid Publish Date

29-Dec-2025, 7:00 pm

Bid End Date

17-Jan-2026, 6:00 pm

Value

₹4,56,000

Location

NAVSARI , GUJARAT

Progress

Issue29-Dec-2025, 7:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹590

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 2

ELECTRICAL WATER LEVEL RECORDER

This government tender offers an opportunity for qualified vendors to supply and deploy Android-based PDA devices for monthly and bi-monthly spot billing in the Navsari Rural Division. Managed by Dakshin Gujarat Vij Company Ltd. (DGVCL), the project aims to modernize billing operations, improve accuracy, and enhance service delivery. The tender involves device procurement, installation, staff training, and ongoing technical support over a 12-month period with an estimated budget of INR 4,56,000. Bidders must meet specific technical and financial criteria, submit proposals via the NProcure portal before January 6, 2026, and adhere to the evaluation and selection process outlined in the tender documents. This opportunity is ideal for companies specializing in electrical hardware, software integration, and utility billing solutions, seeking to contribute to government-led infrastructure modernization initiatives.

Scope Of Work

The selected vendor will be responsible for:

  • Supplying Android PDA devices compatible with existing billing systems.
  • Installing and configuring devices for field staff in the Sisodra Sub division.
  • Training staff on device usage and troubleshooting.
  • Ensuring real-time data synchronization with the central billing system.
  • Providing maintenance and support services throughout the contract period.

The process includes:

  1. Device procurement and quality assurance.
  2. Deployment and installation at designated locations.
  3. Staff training sessions.
  4. System integration and testing.
  5. Ongoing support and periodic updates.
Technical Specifications Details
Device Compatibility Android OS, version 10 or above
Data Storage Minimum 16GB RAM
Connectivity 4G LTE, Wi-Fi
Battery Life Minimum 8 hours
Security Encrypted data transmission

Bidders must ensure compliance with all technical standards and deliver within the stipulated completion period of 12 months.

Technical Specifications

Devices must support Android OS (version 10 or higher), with a minimum of 16GB RAM and 4G LTE connectivity. The battery should last at least 8 hours of continuous use. Security features must include data encryption and secure login protocols. The devices should be rugged enough for field conditions and come with warranty support. The deployment process involves:

  • Conducting site surveys.
  • Procuring devices meeting the above specifications.
  • Configuring devices for seamless integration.
  • Training staff on operation and maintenance.
  • Implementing a pilot test before full deployment.

Technical compliance will be verified through testing and certification before acceptance.

Financial Requirements

The total estimated budget for this project is INR 4,56,000. The cost breakdown includes device procurement, installation, training, and support services. Payment terms are as follows:

  • 30% advance upon contract signing.
  • 50% after successful deployment and system integration.
  • 20% upon project completion and acceptance.

Bidders must submit detailed financial proposals with itemized costs, including taxes and other charges. All costs should be aligned with the scope of work and technical specifications outlined in the tender documents.

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Eligibility Criteria

✓ Must have proven experience in implementing billing systems using Android PDA devices for government or utility sectors.
✓ Must submit all required technical documentation as specified in the tender.
✓ Must possess valid certificates and certifications related to electrical hardware and software solutions.
✓ Financially sound with minimum average annual turnover of INR 10 lakhs over the last 3 years.
✓ Must have valid GST registration and relevant licenses.

Qualification Criteria Minimum Requirement
Experience in similar projects At least 2 completed projects in the last 3 years
Financial stability Average annual turnover of INR 10 lakhs
Technical certifications Valid ISO/IEC certifications
Legal compliance GST registration, PAN, and other statutory documents

Failure to meet these criteria will disqualify the bid.

Bidding Process

Process Timeline

1. TECHNICAL

23-01-2026 11:00

2. COMMERCIAL

23-01-2026 11:30

Required Forms

TECHNICAL

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

COMMERCIAL

Schedule_B Meter Reading

User Defined Template-Standard

Required

Required Documents

Stage - TECHNICAL

1

As per tender Documents

Required
2

As per tender Documents

Required
3

As per tender Documents

Required
4

As per tender Documents

Required
5

As per tender Documents

Required
6

As per tender Documents

Required
7

As per tender Documents

Required
8

As per tender Documents

Required
9

As per tender Documents

Required
10

As per tender Documents

Required
11

As per tender Documents

Required
12

As per tender Documents

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this government tender?

This tender aims to implement a monthly and bi-monthly spot billing system using Android Mobile devices (PDA) for the Sisodra Sub division under Navsari Rural Division. The goal is to enhance billing accuracy, efficiency, and service delivery for the power distribution network managed by Dakshin Gujarat Vij Company Ltd. The project involves device deployment, system integration, staff training, and ongoing support to streamline billing operations in the region.

Who are the eligible bidders for this tender?

Eligible bidders must have proven experience in electrical hardware and software solutions, particularly in power sector billing systems. They should possess valid certifications, GST registration, and demonstrate financial stability with an average annual turnover of at least INR 10 lakhs over the last 3 years. Bidders must also submit all required technical and statutory documents as specified in the tender guidelines.

What are the key technical specifications for the devices?

Devices must support Android OS (version 10 or higher), with a minimum of 16GB RAM and 4G LTE connectivity. The battery life should be at least 8 hours, and security features must include encrypted data transmission. Devices should be rugged for field use and come with warranty support. The deployment involves site surveys, configuration, staff training, and testing before full-scale implementation.

What is the bid submission process and deadline?

Bidders must register on the NProcure portal, upload all required documents, and submit their technical and financial bids electronically before 6:00 PM on January 6, 2026. The process includes a pre-bid meeting scheduled on January 2, 2026, and evaluation will follow as per the specified timeline. Late submissions will not be accepted under any circumstances.

What are the evaluation criteria for selecting the successful bidder?

Bids will be evaluated based on:

  • Technical compliance and experience (50%)
  • Financial proposal (30%)
  • Past project performance (20%)

A minimum of 70% in technical evaluation is required to qualify for financial bid opening. The final decision will be based on the highest combined score considering all evaluation factors, ensuring transparency and fairness.

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