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Open Information Technology and Communication NPROCURE

Government Tender for Supply of 40 Desktop Computers with OS - Electrical R&D

Bid Publish Date

08-Jun-2026, 12:45 pm

Bid End Date

29-Jun-2026, 5:45 pm

Location

VADODARA , GUJARAT
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Progress

Issue08-Jun-2026, 12:45 pm
AwardPending
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Tender Type

Open

Sector

Information Technology and Communication

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

This government tender offers an excellent opportunity for IT hardware vendors to supply 40 desktop computers with OS to the Electrical Research and Development Association in Vadodara, Gujarat. The procurement emphasizes quality, technical compliance, and timely delivery, with a transparent and competitive bidding process. Bidders must meet specific eligibility criteria, including technical capability and financial stability, and submit all required documents electronically via the nProcure platform. The project aims to enhance research infrastructure with reliable, high-performance desktops suitable for government and research activities. The tender details include technical specifications, evaluation criteria, key deadlines, and contact information, ensuring a smooth and transparent procurement process. Participating vendors should prepare comprehensive bids aligned with the detailed specifications and terms, leveraging the opportunity to work with a reputed government organization in Gujarat.

Scope Of Work

The selected vendor shall supply 40 desktop computers with the following specifications:

  • Pre-installed Operating System (OS)
  • Hardware must meet or exceed the specifications detailed in the technical document.
  • Delivery to ERDA Vadodara within the stipulated completion period.
  • Installation, configuration, and testing of all units at the designated site.
  • Provide comprehensive warranty and support services for a minimum period as specified.

The procurement process involves:

  1. Submission of technical and commercial bids via the online portal.
  2. Technical evaluation based on compliance with specifications.
  3. Commercial evaluation based on price and terms.
  4. Final award to the most suitable bidder meeting all criteria.

Deliverables include:

Item Specification Quantity
Desktop Computers As per technical specifications 40
Operating System Pre-installed, licensed 40
Warranty Minimum 1 year 40

The vendor must ensure all units are compliant with the specified technical standards and deliver within the project timeline.

Technical Specifications

The desktop computers must meet or exceed the following technical parameters:

Parameter Specification
Processor Intel Core i5 or equivalent
RAM Minimum 8 GB DDR4
Storage 1 TB HDD or SSD
Operating System Windows 10 Pro or latest version
Display 19-inch or higher monitor
Network Ethernet and Wi-Fi connectivity
Power Supply 230V AC, 50Hz
Certification CE, BIS, or equivalent

Process for technical compliance:

  1. Review specifications in the tender document.
  2. Submit detailed technical datasheets.
  3. Ensure hardware meets all specified standards.
  4. Conduct testing and certification before delivery.

Financial Requirements

The total budget for this procurement is detailed in the tender documents, with cost breakdowns including unit price, taxes, and delivery charges. Bidders must submit a price bid on their official letterhead, signed and stamped. Payment will be made in accordance with the contract terms, typically after successful delivery and acceptance of the hardware. The financial bid should include:

Item Cost (INR)
Unit Price Rs. XXX
Total Price Rs. XXX
Taxes Rs. XXX
Delivery Charges Rs. XXX

Payment Schedule:

  • 30% advance upon contract signing.
  • 70% post-delivery and acceptance.
  • Support and warranty charges included in the bid.
    All financial proposals must be valid for at least 180 days from the bid submission deadline.

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Item Category

Computer Hardware

Authority & Contact

Officer Inviting Bids

PURCHASE EXECUTIVE

Bid Opening Authority

ELECTRICAL RESEARCH AND DEVELOPMENT ASSOCIATION

Address

ELECTRICAL RESEARCH AND DEVELOPMENT ASSOCIATION

Contact Details

[email protected]/9712440950

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Documents 12

ABG Format.doc

TENDER_DOCUMENT

PBG Format.doc

TENDER_DOCUMENT

Commercial Deviation Format.doc

TENDER_DOCUMENT

Technical Deviation Format.doc

TENDER_DOCUMENT

Bank Details_01.01.2021.pdf

TENDER_DOCUMENT

PIND-2627-00535-Commercial Terms.pdf

TENDER_DOCUMENT

PIND-2627-00535-General Conditions.pdf

TENDER_DOCUMENT

PIND-2627-00535-Request For Quotation.pdf

TENDER_DOCUMENT

PIND-2627-00535-Specifications.pdf

TENDER_DOCUMENT

PIND-2627-00535-Qualification Criteria.pdf

TENDER_DOCUMENT

PIND-2627-00535-Price bid.pdf

TENDER_DOCUMENT

Letter of undertaking - Ethics.doc

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid registration and licenses to supply IT hardware.
  • ✓ Proven experience in supplying desktop computers to government or large organizations.
  • ✓ Submit all required documents including:
    • Confirmation of ABG & PBG on vendor letterhead
    • Signed letters of ethics
    • Technical deviation sheet
    • Commercial deviation sheet
    • Signed commercial and general terms
    • Technical specifications
    • Equipment details with brochures
    • Vendor full address, contact details
    • Qualification criteria documents
    • EMD payment proof
  • ✓ Financial stability as per the criteria specified in the tender documents.
Qualification Criteria Details
Minimum Annual Turnover Rs. X crore (specify amount)
Past Experience At least 3 similar supply contracts in last 5 years
Technical Capability Demonstrated ability to supply and support IT hardware
Certification Valid ISO or equivalent certification (if applicable)

Bidding Process

Process Timeline

1. TECHNICAL BID

29-06-2026 18:00

2. COMMERCIAL BID

29-06-2026 19:00

Required Forms

TECHNICAL

Commercial Terms

User Defined Template-Standard

Required

Technical Specification

User Defined Template-Standard

Required

Qualification criteria

User Defined Template-Standard

Required

Technical bid confirmation

User Defined Template-Standard

Required

COMMERCIAL

Commercial bid

User Defined Template-Secured

Required

Required Documents

Stage - TECHNICAL BID

1

Confirmation of ABG & PBG on vendors letterhead with sign and stamp

Required
2

Letter of ethics with sign and stamp on letterhead.

Required
3

Technical deviation sheet

Required
4

Commercial deviation sheet

Required
5

Commercial Terms with sign and stamp

Required
6

General Terms with sign and stamp

Required
7

Request for quotation with sign and stamp

Required
8

Technical Specification with sign and stamp

Required
9

Details of equipment quoted along with brochure, technical data etc.

Required
10

Details of vendor along with full address, mobile number and e-mail IDs.

Required
11

Qualification Criteria documents along with attachment

Required
12

EMD payment details

Required

Stage - COMMERCIAL BID

1

Price bid on letter head along with sign and stamp

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 19th June 2026 at 17:45. Bidders must upload all required documents and bids before this time to be considered.

What are the key technical specifications for the desktops?

The desktops must include an Intel Core i5 processor, minimum 8 GB RAM, 1 TB HDD or SSD, and pre-installed Windows 10 Pro. All units should meet the specified technical standards detailed in the tender documents.

How can I participate in the bidding process?

Bidders should register on the nProcure portal, download the tender documents, and submit their technical and commercial bids electronically before the deadline. Support sessions are available for training on the bidding process.

What documents are required for technical bid submission?

Required documents include confirmation of ABG & PBG, signed ethics letter, technical deviation sheet, equipment details, vendor contact info, qualification documents, and EMD payment proof. All must be signed and stamped.

What is the estimated value of this tender?

The estimated value ranges from INR 10,00,000 to INR 15,00,000, depending on specifications and market rates. Exact figures are detailed in the tender documents.

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