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Open Information Technology and Communication NPROCURE

Government Tender for Supply of 40 Laptops with OS - Electrical Research & Development

Bid Publish Date

05-Jun-2026, 11:45 am

Bid End Date

29-Jun-2026, 5:45 pm

Location

VADODARA , GUJARAT
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Progress

Issue05-Jun-2026, 11:45 am
AwardPending
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Tender Type

Open

Sector

Information Technology and Communication

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 1

LAPTOP

This government tender offers an excellent opportunity for IT hardware suppliers to supply 40 laptops with OS to the Electrical Research and Development Association (ERDA) in Vadodara, Gujarat. The procurement process emphasizes transparency, technical compliance, and competitive pricing. Bidders must meet strict eligibility criteria, including valid certifications, proven experience, and submission of earnest money deposit (EMD). The tender process is conducted electronically via the nProcure platform, ensuring secure and efficient bid submission. The project aims to enhance ERDA's research capabilities by upgrading its IT infrastructure with high-quality laptops meeting specified technical standards. The tender includes detailed documentation, evaluation criteria, and timelines, making it accessible for qualified vendors across India. This opportunity is ideal for established IT hardware suppliers seeking government contracts, with a focus on quality, compliance, and timely delivery.

Scope Of Work

The scope of work includes:

  • Supply and delivery of 40 laptops with pre-installed operating systems as per the technical specifications provided.
  • Ensure all laptops meet the technical parameters outlined in the tender documents.
  • Provide installation and commissioning support if required.
  • Submit all required documentation, including technical deviation sheets, commercial deviation sheets, and signed terms.
  • Adhere to delivery timelines specified in the tender.

The process involves:

  1. Preparation of technical and commercial bids.
  2. Submission of bids electronically on the designated platform.
  3. Technical evaluation based on compliance with specifications.
  4. Commercial evaluation based on price and terms.
  5. Final selection and award of contract.

The technical specifications include:

Parameter Requirement
Processor Minimum Intel i5 or equivalent
RAM At least 8GB
Storage Minimum 512GB SSD
Operating System Windows 10 or later
Screen Size 14 to 15.6 inches
Weight Not exceeding 2kg

Bidders must ensure all hardware specifications and certifications are met and documented.

Technical Specifications

The laptops must conform to the following technical parameters:

Specification Minimum Requirement
Processor Intel Core i5 10th Gen or equivalent
RAM 8GB DDR4
Storage 512GB SSD
Operating System Windows 10 Professional
Display 15.6 inch Full HD
Battery Backup Minimum 6 hours
Connectivity Wi-Fi 802.11ac, Bluetooth 5.0
Weight Not exceeding 2.0 kg

Bidders should provide detailed technical datasheets, brochures, and compliance certificates for all hardware components. The process involves verifying specifications against the provided documents and ensuring compatibility with ERDA's requirements.

Financial Requirements

The total estimated budget for this procurement ranges between INR 20,00,000 and INR 25,00,000, exclusive of taxes. The cost breakdown includes:

Item Quantity Unit Price (INR) Total Price (INR)
Laptop 40 To be quoted To be calculated

Payment terms are as follows:

  • 30% advance upon contract signing.
  • 70% upon successful delivery and installation.
  • Payments will be made via bank transfer within 15 days of invoice receipt.
  • All prices must be inclusive of applicable taxes.
    Bidders must submit a detailed price bid on their official letterhead, signed and stamped, as part of the commercial bid submission.

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Item Category

IT - Procurement of IT related h/w

Authority & Contact

Officer Inviting Bids

PURCHASE EXECUTIVE

Bid Opening Authority

ELECTRICAL RESEARCH AND DEVELOPMENT ASSOCIATION

Address

ELECTRICAL RESEARCH AND DEVELOPMENT ASSOCIATION

Contact Details

[email protected]/9712440950

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Documents 12

ABG Format.doc

TENDER_DOCUMENT

PBG Format.doc

TENDER_DOCUMENT

Bank Details_01.01.2021.pdf

TENDER_DOCUMENT

Commercial Deviation Format.doc

TENDER_DOCUMENT

Technical Deviation Format.doc

TENDER_DOCUMENT

Letter of undertaking - Ethics.doc

TENDER_DOCUMENT

PIND-2627-00534-Commercial Terms.pdf

TENDER_DOCUMENT

PIND-2627-00534-General Conditions.pdf

TENDER_DOCUMENT

PIND-2627-00534-Request For Quotation.pdf

TENDER_DOCUMENT

PIND-2627-00534-Specifications.pdf

TENDER_DOCUMENT

PIND-2627-00534-Qualification Criteria.pdf

TENDER_DOCUMENT

PIND-2627-00534-Price bid.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid ISO certifications and relevant industry accreditations.
✓ Proven experience in supplying government or large enterprise IT hardware.
✓ Submit valid EMD of INR 50,000 along with bid.
✓ Provide confirmation of ABG & PBG on vendor letterhead.
✓ Submit technical deviation sheets, commercial deviation sheets, and signed terms and conditions.
✓ Must have a valid Digital Signature Certificate (DSC) as per IT Act 2000.

Qualification Criteria Details
Financial Stability Turnover of at least INR 1 crore in the last 3 years
Past Experience Successfully supplied similar hardware to government agencies
Certification ISO 9001 or equivalent
Legal Compliance Valid GST registration and PAN

Bidding Process

Process Timeline

1. TECHNICAL BID

29-06-2026 18:00

2. COMMERCIAL BID

29-06-2026 19:00

Required Forms

TECHNICAL

Commercial Terms

User Defined Template-Standard

Required

Technical Specification

User Defined Template-Standard

Required

Qualification criteria

User Defined Template-Standard

Required

Technical bid confirmation

User Defined Template-Standard

Required

COMMERCIAL

Commercial bid

User Defined Template-Secured

Required

Required Documents

Stage - TECHNICAL BID

1

Confirmation of ABG & PBG on vendors letterhead with sign and stamp

Required
2

Letter of ethics with sign and stamp on letterhead.

Required
3

Technical deviation sheet

Required
4

Commercial deviation sheet

Required
5

Commercial Terms with sign and stamp

Required
6

General Terms with sign and stamp

Required
7

Request for quotation with sign and stamp

Required
8

Technical Specification with sign and stamp

Required
9

Details of equipment quoted along with brochure, technical data etc.

Required
10

Details of vendor along with full address, mobile number and e-mail IDs.

Required
11

Qualification Criteria documents along with attachment

Required
12

EMD payment details

Required

Stage - COMMERCIAL BID

1

Price bid on letter head along with sign and stamp

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves the supply of 40 laptops with pre-installed OS to ERDA Vadodara. The scope includes procurement, delivery, and installation support if required, adhering to technical specifications outlined in the tender documents.

What are the eligibility criteria for bidders?

Bidders must have valid certifications such as ISO, proven experience in government IT hardware supply, a minimum turnover of INR 1 crore in the last 3 years, and valid GST and PAN registrations. Additionally, submission of INR 50,000 EMD and relevant qualification documents is mandatory.

How can I participate in the bidding process?

Participation requires downloading the tender documents from the nProcure platform, preparing technical and commercial bids as per guidelines, and submitting electronically before the deadline. Ensure all mandatory documents are uploaded and signed. Training sessions are available every Saturday for bidder support.

What are the key dates and deadlines?

Bid submissions open on 05-06-2026 at 11:45 AM and close on 19-06-2026 at 5:45 PM. Technical evaluation occurs immediately after, with final award notifications expected by 20-06-2026. Bidders must adhere strictly to these timelines to ensure consideration.

What technical specifications are required for the laptops?

Laptops must meet minimum specifications including an Intel Core i5 10th Gen processor, 8GB RAM, 512GB SSD, 15.6 inch Full HD display, and Windows 10 Professional OS. They should be lightweight (not exceeding 2kg) and support connectivity features like Wi-Fi 802.11ac and Bluetooth 5.0.

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