Open Tender for Procurement and installation of conference room system in CHANDIGARH, CHANDIGARH
N/A
CHANDIGARH, CHANDIGARH
Posted:
12 July 2018
Closed:
2 August 2018
EPROCURE
Open Information Technology and Communication NPROCURE
Government Tender for Supply & Installation of Conference Room IT Solution in Vadodara
Progress
Issue22-Jun-2026, 12:05 am
AwardPending
Tender Type
Open
Sector
Information Technology and Communication
Tender Fee
₹4,000
Contract Form
Works
Completion Period
35 Days
Currency Type
Single
This government tender from Vadodara Mahanagar Seva Sadan offers a significant opportunity for IT hardware suppliers and system integrators to participate in the procurement of a comprehensive Conference Room Solution. The project involves supplying, installing, and commissioning advanced IT hardware including projectors, microphones, speakers, and network equipment to enhance communication infrastructure. With an estimated value of approximately ₹45.99 lakh, the tender emphasizes transparency, quality, and timely delivery within 35 days of contract award. Open to experienced vendors with proven expertise in government IT projects, this tender provides an excellent platform to expand your footprint in Gujarat’s public sector. The process includes detailed technical specifications, eligibility criteria, and a structured bidding procedure, ensuring fair competition and value for government investment. Bidders are encouraged to review all documents and participate via the secure online portal before the deadline of July 7, 2026.
Scope Of Work
The scope of work includes:
- Supply of IT hardware components necessary for a conference room setup, including projectors, screens, microphones, speakers, and control systems.
- Installation and configuration of all hardware components to ensure seamless operation.
- Integration of hardware with existing communication infrastructure.
- Testing and commissioning of the entire conference room solution.
- Providing user training and technical support post-installation.
Key deliverables:
- Fully functional conference room IT system
- Documentation of hardware configuration and setup
- User manuals and training sessions
Process steps:
- Submission of bid with technical and financial proposals.
- Evaluation and shortlisting of qualified bidders.
- Site inspection and clarification (if necessary).
- Awarding of contract.
- Supply and installation within 35 days.
- Final testing and handover.
| Hardware Components | Specifications |
|---|---|
| Projector | 4K UHD, HDMI, 3000 lumens |
| Microphones | Wireless, omnidirectional |
| Speakers | Ceiling-mounted, 5.1 surround |
| Control System | Touchscreen interface |
| Network Equipment | Managed switches, Wi-Fi access points |
Note: All hardware must meet the technical standards specified in the tender documents.
Technical Specifications
The conference room solution must include:
| Parameter | Requirement |
|---|---|
| Resolution | 4K UHD (3840x2160) |
| Microphone Range | Wireless, at least 10 meters |
| Speakers | 5.1 surround sound capable |
| Connectivity | HDMI, Ethernet, Wi-Fi |
| Power Supply | Uninterrupted Power Supply (UPS) compatible |
Installation Process:
- Delivery of hardware components to the site.
- On-site installation by certified technicians.
- System configuration and integration.
- Testing for functionality and performance.
- Final approval and handover to the client.
Financial Requirements
The estimated project cost is approximately ₹45,99,274. Payment terms are as follows:
| Payment Stage | Percentage | Conditions |
|---|---|---|
| Upon Contract Signing | 20% | After signing the agreement |
| After Delivery | 50% | On successful delivery and initial setup |
| Final Payment | 30% | After successful commissioning and acceptance |
Bidders must submit a detailed financial proposal including itemized costs for hardware, installation, and support services. The bid should also specify applicable taxes and duties. The project budget is fixed, and cost competitiveness will be a key evaluation factor.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹45,99,274
Bid To RA
No
Item Category
IT - Procurement of IT related h/w
Authority & Contact
Officer Inviting Bids
DIRECTOR-IT
Bid Opening Authority
DIRECTOR-IT
Address
IT DEPT., KHANDERAO MARKET BUILDING, PALACE ROAD, VADODARA
Contact Details
9727250159
Authority Records
VADODARA MAHANAGAR SEVA SADAN
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 2
Press Note 197.pdf
TENDER_DOCUMENT
Tender 197.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid GST registration and relevant licenses.
✓ Proven experience in executing government IT infrastructure projects.
✓ Financial stability with annual turnover of at least ₹2 crore in the last 3 years.
✓ Demonstrated capability to supply and install similar conference room solutions.
✓ Technical personnel with relevant certifications.
| Qualification Requirement | Details |
|---|---|
| Experience in Govt Projects | Minimum 3 projects completed in last 5 years |
| Financial Turnover | Minimum ₹2 crore annually in last 3 years |
| Certification | ISO 9001 or equivalent, relevant technical certifications |
| Legal Compliance | Clearance certificates, no pending legal cases |
Note: Bidders must submit all required documents as proof of eligibility along with their bid.
Bidding Process
Process Timeline
1. Primary
07-07-2026 16:01
2. Commercial
07-07-2026 16:05
Required Forms
Primary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Form - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The deadline for submitting bids is 07 July 2026 at 4:00 PM. Bids received after this time will not be considered. Bidders are encouraged to submit well before the deadline to avoid last-minute technical issues.
What documents are required to participate in this tender?
Bidders must submit:
- Tender Fee and EMD proof
- Valid GST registration and licenses
- Experience certificates of similar projects
- Financial statements demonstrating turnover
- Technical certifications and legal compliance documents
All documents should be uploaded electronically as per the tender guidelines.
How can I participate in the online bidding process?
Participation requires registering on the official e-procurement portal. Bidders must procure a valid Digital Signature Certificate (DSC) and attend the free vendor training sessions organized weekly. Detailed instructions for registration, bid submission, and technical support are available on the portal and through the support team.
What are the technical specifications for the conference room solution?
The solution must include 4K UHD projectors, wireless microphones, ceiling-mounted speakers, a touchscreen control system, and network equipment such as managed switches and Wi-Fi access points. All hardware should meet the specified technical parameters and standards outlined in the tender documents.
Who can I contact for further clarifications?
For queries, contact DIRECTOR-IT at Vadodara Mahanagar Seva Sadan via phone at 9727250159 or email [email protected]. Support is available during official working hours, and bidders are encouraged to seek clarifications well in advance of the bid deadline.
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Documents 2
Press Note 197.pdf
TENDER_DOCUMENT
Tender 197.pdf
TENDER_DOCUMENT