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Open Power and Energy NPROCURE

Government Tender for Vehicle Hiring on Monthly Rental Basis in Gujarat

Bid Publish Date

25-Jun-2026, 12:30 pm

Bid End Date

08-Jul-2026, 12:30 pm

Value

₹17,48,712

Location

SABAR KANTHA , GUJARAT
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Progress

Issue25-Jun-2026, 12:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 4

VEHICLE RENTAL VEHICLE HIRING SERVICE POLYETHYLENE PIPE

This government tender invites qualified contractors to bid for the hiring of vehicles on a monthly rental basis for GAMBHOI Sdn under Himatnagar Division, Gujarat. Managed by Uttar Gujarat Vij Company Limited, this opportunity is ideal for transport service providers specializing in vehicle rentals for power sector projects. The tender emphasizes compliance with registration, permits, insurance, and safety certificates, ensuring only eligible bidders participate. The project duration is 24 months, with a total estimated cost of approximately ₹17,487,120. Bidders must submit their offers via the electronic procurement platform before the deadline of July 8, 2026. This tender provides a significant opportunity for transport companies seeking government contracts in Gujarat, with detailed technical, financial, and eligibility criteria outlined for a transparent bidding process.

Scope Of Work

• Provide vehicles on a monthly rental basis as per the specifications outlined in the tender documents.

• Ensure all vehicles are registered, insured, and compliant with RTO permits, including LADDER vehicle and contract carriage permits.

• Maintain vehicles in good condition, with valid fitness, PUC, and insurance certificates.

• Submit all required documents including registration certificates, permits, insurance, tax receipts, fitness, PUC, stamp, and PAN card.

• Adhere to safety and operational standards specified by the department.

• Deliver vehicles as per the schedule and ensure availability for the duration of the contract.

• Maintain records of vehicle usage and service history for audit purposes.

Specification Requirement
Vehicle Type Passenger and utility vehicles as specified
Registration Valid registration certificate
Insurance Comprehensive insurance covering the hire period
Permits RTO permits including LADDER and contract carriage
Certificates Fitness, PUC, and tax receipts valid
Maintenance Regular servicing and safety checks

• The process involves:

  1. Submission of bid documents.
  2. Technical evaluation based on eligibility criteria.
  3. Price bid opening.
  4. Final selection and contract award.

Technical Specifications

Vehicles must conform to the specifications detailed in Schedule-B of the tender document. They should be well-maintained, with recent fitness and PUC certificates. The process includes:

  • Inspection of vehicles prior to bidding.
  • Submission of technical documents demonstrating compliance.
  • Vehicles must be suitable for power sector transportation needs.
Parameter Specification
Vehicle Type Passenger/Utility
Capacity As specified in Schedule-B
Age Limit Not exceeding 5 years
Maintenance Regular servicing as per manufacturer standards
Safety Features Equipped with necessary safety equipment

Bidders should prepare detailed technical documentation and ensure vehicle compliance before submission.

Financial Requirements

The total estimated project cost is approximately ₹17,487,120, which includes vehicle rental charges, insurance, permits, and maintenance. Payment terms are structured as follows:

  • Payment will be made monthly upon submission of invoice and necessary documents.
  • The bid should specify the percentage rate applicable for the rental charges.
  • Bidders must submit a refundable EMD amount as per the tender guidelines.
Cost Component Amount Notes
Vehicle Rental As per bid Monthly basis
Insurance Included Valid insurance certificates
Permits Included RTO permits
Maintenance Included As per schedule
Total Estimated Cost ₹17,487,120 For 24 months

Bidders should ensure clarity in financial proposals and adhere to the prescribed format for submission.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹17,48,712

Bid To RA

No

Item Category

Hiring of Vehicles

Authority & Contact

Officer Inviting Bids

3

Bid Opening Authority

Executive engineer

Address

UGVCL Division

Contact Details

[email protected]

Authority Records

UTTAR GUJARAT VIJ COMPANY LIMITED

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Documents 2

01-HMTDO Main Page and Terms Condition -.pdf

TENDER_DOCUMENT

SCHEDULE-B.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have a valid registration certificate for the vehicles.
✓ Must possess RTO permits including LADDER vehicle and contract carriage permits.
✓ Insurance certificate covering the period of hire is mandatory.
✓ Tax paid receipts up to the current date are required.
✓ Valid fitness certificate, taxi or Maxi passing certificate must be submitted.
✓ PUC certificate must be in force.
✓ Submit a valid stamp and PAN card.

Qualification Criteria Details
Registration Certificate Valid and current
Permits RTO permits including LADDER and contract carriage
Insurance Comprehensive, covering hire period
Tax Receipts Up-to-date receipts
Certificates Fitness and PUC certificates valid
Financial Bidder should meet the minimum financial criteria as per tender guidelines

Note: Bidders must ensure all documents are valid and submitted in the specified format.

Bidding Process

Process Timeline

1. prilimanary stage

09-07-2026 11:00

2. Price bid

09-07-2026 11:30

Required Forms

prilimanary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Price

Percentage Rate

Library-Secured

Required

Required Documents

Stage - prilimanary stage

1

Registration certificate Book

Required
2

Road permits. /LADDER vehicle of RTO & Contract carriage permit

Required
3

Insurance Certificate covering period of hire.

Required
4

Tax paid receipt up to the date

Required
5

Fitness certificate. /Taxi or Maxi passing certificate

Required
6

PUC certificate in force

Required
7

stamp

Required
8

pan card

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this vehicle hiring tender?

The bid submission deadline is 08-07-2026 at 18:00. Bidders must ensure all documents are uploaded and fees paid before this date to participate in the tender process.

What documents are required for eligibility in this tender?

Eligible bidders must submit the following documents:

  • Valid registration certificate
  • RTO permits including LADDER vehicle and contract carriage permits
  • Insurance certificate covering the hire period
  • Tax paid receipts
  • Fitness and PUC certificates
  • Valid stamp and PAN card
    All documents must be current and compliant with the specified criteria.
How is the evaluation of bids conducted?

Bids are evaluated based on technical compliance (40%) and financial bid (60%). Technical evaluation ensures vehicle suitability and document validity, while the financial bid assesses cost competitiveness. Minimum qualifying marks are 70% for technical criteria.

What is the scope of work for this vehicle hiring contract?

The scope includes providing vehicles on a monthly rental basis, ensuring all are registered, insured, and permit-compliant. Vehicles must be maintained, available as scheduled, and records kept for audit. The process involves submission, technical evaluation, and final award based on compliance and cost.

Who can I contact for assistance regarding this tender?

For queries, contact [email protected]. The department is located at UGVCL Division, Sabarkantha, Gujarat. Support and training sessions are available at (n)code solutions, Ahmedabad, every Saturday.

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