Open Power and Energy NPROCURE

Government Tender for Vehicle Hiring at Himatnagar Transmission Circle - Power Sector

Q: What is the primary objective of this government tender?

This tender aims to hire **reliable vehicle services** including **AC & Non-AC petrol/diesel vehicles** for Gujarat's power transmission infrastructure under GETCO's Himatnagar Transmission Circle, supporting operational efficiency and maintenance activities.

Q: Who is eligible to participate in this vehicle hiring tender?

Eligible bidders must possess **valid vehicle registration, permits, insurance**, and **GST registration**. They should also demonstrate **financial solvency** with a minimum of INR 20 Lakhs, relevant experience, and submit all required technical documents as specified in the tender guidelines.

Q: What documents are required for technical bid submission?

Bidders need to submit **PAN card, GST registration, vehicle documents (RC Book, Insurance, Permit), driver license, Provident Fund certificate or self-declaration, and completed annexures**. Additionally, proof of diesel/petrol rates and bank guarantees are mandatory.

Q: What is the evaluation criteria for selecting the successful bidder?

Selection is based on **technical compliance (40%)**, **financial bid (40%)**, and **past performance (20%)**. Bidders must meet minimum thresholds, including vehicle standards and financial stability, to qualify for award.

Q: What are the key dates and deadlines for this tender?

The **bid submission opens on 03-07-2026 at 18:00** and closes on **16-07-2026 at 16:00**. Technical evaluation occurs immediately after, with final award notifications following the evaluation process. Ensure timely submission to avoid disqualification.

Bid Publish Date

03-Jul-2026, 12:30 pm

Bid End Date

16-Jul-2026, 10:30 am

Value

₹93,46,478

Location

SABAR KANTHA , GUJARAT

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Progress

Issue03-Jul-2026, 12:30 pm

AwardPending

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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹5,900

Contract Form

Works

Completion Period

24 Months

Currency Type

Single

Categories 6

VALVE PARTS AND ACCESSORIES VEHICLE PETROLEUM PRODUCT TRANSPORTATION OF DIESEL PETROLEUM FUELS VEHICLE HIRING SERVICE

This government tender offers a significant opportunity for vehicle service providers to supply AC & Non-AC petrol/diesel vehicles at Himatnagar Transmission Circle, Gujarat. The project involves long-term vehicle hiring for Gujarat's power transmission infrastructure, supporting GETCO's operational needs across multiple substations and testing divisions. Bidders must meet strict eligibility criteria, including vehicle documentation, financial stability, and technical compliance. The tender emphasizes transparency, quality, and cost-effectiveness, with a project value of approximately INR 93.45 Lakhs over 24 months. Interested companies specializing in government vehicle contracts are encouraged to participate, ensuring adherence to all procurement policies and documentation requirements. This is an excellent opportunity for transportation firms seeking to expand their government sector portfolio within the power and energy industry in Gujarat.

Scope Of Work

The selected bidder will be responsible for providing vehicles as per the specifications outlined in the tender documents. Key deliverables include:

Supplying AC & Non-AC petrol/diesel vehicles for designated locations under Himatnagar Transmission Circle.
Ensuring vehicle availability for the entire contract period of 24 months.
Maintaining vehicle condition in accordance with safety and operational standards.
Providing driver services along with the vehicles.
Ensuring regular maintenance, insurance, and legal compliance of all vehicles.

The process involves:

Submission of technical and financial bids through the designated online portal.
Technical evaluation based on submitted documents and vehicle specifications.
Financial evaluation of bid prices.
Awarding the contract to the most suitable bidder meeting all criteria.

Vehicle Type	Specifications	Quantity
Petrol/Diesel Jeep	Closed body, AC & Non-AC	As per requirement
Other vehicles	As specified in tender	As per requirement

Bidders must submit all required documents, including vehicle registration, insurance, permit, and financial guarantees, as specified in the tender documents.

Technical Specifications

Vehicles must comply with the following technical parameters:

Parameter	Specification
Vehicle Type	Petrol/Diesel, Closed body Jeep
Capacity	Minimum 4-seater
Fuel Type	Petrol or Diesel
AC	Available / Optional
Registration	Valid RC Book
Insurance	Valid comprehensive insurance
Fitness Certificate	Up-to-date
Permit	Contract carriage permit

The bidding process involves:

Submission of technical and financial documents.
Technical evaluation based on document compliance.
Vehicle inspection if required.
Final selection based on overall compliance and bid value.

Financial Requirements

The estimated project cost is approximately INR 93,46,478. The financial proposal should include:

Cost Component	Amount (INR)
Vehicle Rental	As per bid
Maintenance & Insurance	Included
Driver wages	Included
Miscellaneous	As applicable

Payments will be made in installments based on milestones or monthly invoices. Bidders must submit a bid security (EMD) of INR 15,000 via RTGS/NEFT. The contract includes a payment schedule aligned with service delivery and compliance checks. All financial transactions should adhere to government procurement norms.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹93,46,478

Bid To RA

Item Category

Hiring of Vehicles

Authority & Contact

Officer Inviting Bids

R G DESAI

Bid Opening Authority

Superintending Engineer

Address

GETCO Transmission Circle Himatnagar, 66 KV Himatnagar-01 Substation Compound, Near Motipura Circle, NH-08 Motipura, Himatnagar - 383001

Contact Details

[email protected] / 9925208571

Authority Records

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 4

2026-27 HTC 23 Price Bid VL.pdf

TENDER_DOCUMENT

2026-27 HTC 23 Tech Bid VL.pdf

TENDER_DOCUMENT

2026-27 HTC 24 Tech Bid VL.pdf

TENDER_DOCUMENT

2026-27 HTC 24 Price Bid VL.pdf

Historical Data

Eligibility Criteria

✓ Must have valid vehicle registration, insurance, and permit documents.
✓ Must possess GST registration and provide relevant certificates.
✓ Must submit PAN card and Income Tax Returns for the last three financial years.
✓ Should have a solvency certificate of at least INR 20 Lakhs.
✓ Must provide vehicle documents such as RC Book, Fitness Certificate, and Insurance Copy.
✓ Bidders should submit a self-declaration or Provident Fund Code Number.

Qualification Criteria	Minimum Requirement
Vehicle Registration & Permit	Valid and current
Financial Solvency	INR 20 Lakhs minimum
Tax Documentation	PAN, GST, IT Returns
Technical Documentation	Vehicle & driver licenses
Experience	Prior experience in government vehicle contracts

Bidders must meet all eligibility criteria to qualify for technical evaluation.

Bidding Process

Process Timeline

1. TECHNICAL STAGE

16-07-2026 16:05

2. COMMERCIAL STAGE

16-07-2026 16:10