Open State Governments & UT NPROCURE

Government Tender for Vehicle Hiring Above 5 Tons for Jasdan Division - Gujarat

Bid Publish Date

05-May-2025, 6:00 pm

Bid End Date

18-Dec-2025, 4:00 pm

EMD

₹19,900

Value

₹19,90,000

Location

RAJKOT , GUJARAT

Progress

Issue05-May-2025, 6:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,475

Contract Form

Works

Completion Period

365  Days

Currency Type

Single

Categories 1

VEHICLE HIRING SERVICE

This government tender offers an opportunity for transport service providers to supply Eicher trucks or equivalent vehicles with a capacity above 5 tons for Jasdan Division, Gujarat. The contract spans 365 days and involves electronic bidding through the NPROCURE platform. Bidders must meet strict eligibility criteria, including vehicle documentation, insurance, and compliance with technical standards. The procurement aims to ensure reliable transportation for the division's operational needs, emphasizing transparency, quality, and timely delivery. The total estimated value is approximately ₹19.9 lakh, with a bid security deposit of ₹19,900. Interested companies with experience in fleet leasing, logistics, and government contracts are encouraged to participate. The process involves detailed documentation, technical evaluation, and competitive bidding, culminating in the award of a reliable vehicle supply contract for government operations in Gujarat.

Scope Of Work

The selected vendor will be responsible for providing Eicher trucks or equivalent vehicles with a carrying capacity above 5 tons for the Jasdan Divisional Store & TMS. The scope includes:

  • Supplying vehicles that are new or in excellent condition, compliant with all safety and emission standards.
  • Ensuring vehicle maintenance and operational readiness throughout the contract period.
  • Providing round-the-clock service for 24 hours, as per the annual contract.
  • Maintaining proper documentation, including RC books, insurance, PUC certificates, and driver licenses.
  • Adhering to the delivery schedule and operational guidelines specified by the department.
Key Deliverables Description
Vehicle Provision Supply of vehicles as per tender specifications
Maintenance Regular servicing and repairs
Documentation Valid RC, insurance, PUC, and driver licenses
Compliance Adherence to safety, emission, and operational standards

The process involves:

  1. Bid submission via the NPROCURE platform within the stipulated dates.
  2. Preliminary evaluation based on submitted documents.
  3. Technical bid assessment.
  4. Financial bid opening for qualified bidders.
  5. Contract award to the successful bidder.

Technical Specifications

Vehicles must conform to the following technical parameters:

Specification Details
Vehicle Type Eicher or equivalent trucks
Capacity Above 5 tons
Age of Vehicle Not older than 3 years
Fuel Type Diesel
Compliance Emission standards as per Gujarat State regulations

The process involves:

  • Inspection and verification of vehicle documents.
  • Testing for emission and safety standards.
  • Approval for operational readiness.

Vehicles must be equipped with GPS tracking and safety features as per government standards.

Financial Requirements

The estimated contract value is ₹19,90,000, with a bid security deposit (EMD) of ₹19,900. The financial bid should include:

Cost Component Details
Vehicle Rental Based on daily or monthly rates
Maintenance Included in rental or as separate charges
Taxes As applicable

Payment terms are as follows:

  • Advance payment upon contract signing.
  • Monthly payments based on verified vehicle usage.
  • Final settlement after contract completion.

Bidders must submit a financial proposal aligned with the bid guidelines and include all applicable taxes and charges.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid vehicle registration (RC) and ownership documents.
  • ✓ Must provide insurance, PUC, and driver licenses for all vehicles.
  • ✓ Must submit driver eye certification not older than 6 months.
  • ✓ Must have all RTO-related documents as per Gujarat state regulations.
  • ✓ Must submit a full tender copy with all details, signed and stamped.
  • ✓ Must demonstrate financial stability with an average annual turnover of at least ₹10 lakh in vehicle leasing or related services.
Qualification Criteria Minimum Requirement
Vehicle Ownership Valid RC and registration
Insurance Valid insurance certificates
Financial Stability Turnover of at least ₹10 lakh
Experience At least 2 years in vehicle leasing or government contracts

Note: Bidders must provide all required documents for preliminary and technical evaluation to qualify.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

18-12-2025 16:30

2. TECHNICAL BID/PRICE BID STAGE

18-12-2025 17:00

Required Forms

PRELIMINARY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

TECHNICAL

Price bid Vehicle

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Attached R.C. Book Copy/Photocopy of Vehicle or Original Quotation of New Vehicle as per tender terms conditions

Required
2

Attached Insurance Copy/Photocopy of Vehicle or Original Quotation of New Vehicle as per tender terms conditions

Required
3

Attached PUC Copy/Photocopy of Vehicle or Original Quotation of New Vehicle as per tender terms conditions

Required
4

Attached Driving License Copy/Photocopy for Vehicle as per tender terms conditions

Required
5

Attached Drivers Eye Certification (not older than 6 months) for Vehicle Drivers as per tender terms conditions

Required
6

Attached R.T.O. related all documents as per tender terms conditions

Required
7

Attached Full tender Copy with all Details complete Filling with sign angd stamp

Required
8

Attached others related all documents of vehicle as per tender terms conditions

9

Attached others related all documents of vehicle as per tender terms conditions

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - TECHNICAL BID/PRICE BID STAGE

1

ATTACEHD DOCUMENT RELAVENT TO PRICE BID

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 13th May 2025 at 4:00 PM. Bidders must upload all required documents and proposals before this time, as late submissions will not be accepted.

What documents are required for the preliminary bid stage?

Bidders must submit RC book copy, insurance, PUC, driving license, eye certification, RTO documents, signed tender copy, and other vehicle-related documents as specified in the tender guidelines. All documents must be valid and up-to-date.

How is the evaluation of bids conducted?

Bids are evaluated based on technical compliance, vehicle quality, financial proposal, and experience. A minimum of 70% in technical evaluation is required to qualify for financial bid opening. The process ensures transparency and fairness.

Who can I contact for support or clarifications?

Support can be obtained from (n)code solutions at Ahmedabad. Contact Phone: 9687662431 or email [email protected]. Training sessions are held every Saturday, and detailed guidance is provided.

What are the technical specifications for the vehicles?

Vehicles must be Eicher or equivalent trucks, above 5 tons capacity, not older than 3 years, and compliant with emission and safety standards. They should be equipped with GPS tracking and safety features as per government norms.

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