Hiring of Vehicles
National Centre For Coastal Research (nccr)
CHENNAI, TAMIL NADU
Posted:
30 March 2026
Closed:
20 April 2026
GEM
Open Environment and Forest NPROCURE
Government Tender for Vehicle Hiring Service at Kakrapar - Environment & Forest Sector
Progress
Issue25-Jun-2026, 6:00 pm
AwardPending
Tender Type
Open
Sector
Environment and Forest
Tender Fee
₹1,500
Contract Form
Works
Completion Period
365 Days
Currency Type
Single
This government tender offers a unique opportunity for vehicle service providers to supply Vehicle Hiring Services at Kakrapar, Gujarat. Managed by the Forest Training Centre, this project aims to support forestry and environmental operations through reliable transportation solutions. The tender emphasizes transparency, technical compliance, and cost-effectiveness, inviting experienced bidders to submit their proposals via the official nProcure portal. With a contract duration of 365 days, the project seeks qualified companies with a proven track record in vehicle leasing and transportation for government projects. Bidders must adhere to strict documentation, eligibility, and technical standards outlined in the tender, ensuring a smooth and competitive procurement process. This is an excellent chance for companies specializing in fleet management, vehicle leasing, and transportation services to contribute to environmental initiatives and government operations in Gujarat.
Scope Of Work
The scope of work includes providing vehicle hiring services at Kakrapar under the Forest Training Centre. Key deliverables include:
- Supplying suitable vehicles as per the specifications outlined in the tender document.
- Ensuring vehicles are maintained in good working condition throughout the contract period.
- Providing timely vehicle services as per the schedule.
- Maintaining proper documentation and logs of vehicle usage.
The process involves:
- Submission of bids through the official portal.
- Technical and financial evaluation.
- Contract award to the successful bidder.
Specifications for vehicles include:
| Vehicle Type | Minimum Capacity | Condition | Fuel Type |
|---|---|---|---|
| Passenger Van | 12 Seaters | New or Good Condition | Diesel |
| Light Commercial Vehicle | 3 Ton | Well-maintained | Diesel |
Bidders must ensure compliance with all technical and safety standards specified in the tender documents.
Technical Specifications
Vehicles must conform to the following technical parameters:
| Parameter | Specification |
|---|---|
| Vehicle Type | Passenger Van, Light Commercial Vehicle |
| Capacity | Minimum 12 Seaters for Vans, 3 Ton for LCV |
| Age of Vehicles | Not older than 3 years |
| Maintenance | Regular servicing and maintenance records to be maintained |
| Safety Standards | Compliant with all applicable safety regulations |
Sequential process for technical compliance:
- Submission of vehicle details and certifications.
- Inspection and verification by the authorities.
- Approval for deployment.
All vehicles must display valid insurance and registration certificates, and meet the safety standards outlined in the tender documents.
Financial Requirements
The estimated budget for this project is Rs. 0.00, indicating a competitive bidding process based on quotes submitted by bidders. The financial proposal should include:
| Cost Component | Details |
|---|---|
| Base Price | Per vehicle per day or per month basis |
| Additional Charges | Any applicable taxes, tolls, or service charges |
| Payment Terms | Payments will be made monthly or as per milestones |
Bidders must submit a detailed financial bid via the prescribed format, ensuring transparency and competitiveness. The total bid value should align with the scope and specifications outlined in the tender documents.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹0
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
Deputy Conservator of Forests, Forest Training Centre, Kakrapar
Bid Opening Authority
Deputy Conservator of Forests, Forest Training Centre, Kakrapar
Address
Deputy Conservator of Forests, Forest Training Centre, Kakrapar
Contact Details
9723873859
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 4
Adobe Scan 25 June 2026.pdf
TENDER_DOCUMENT
Contract Vehicle Jaher Nivida.pdf
TENDER_DOCUMENT
GR.pdf
TENDER_DOCUMENT
Jaher Nivida Latter 2 Attempt.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have a valid digital signature certificate (Class-III) issued by a licensed Certifying Authority of India.
✓ Must possess valid GST registration and PAN card.
✓ Must submit a fully signed copy of the terms and conditions, along with a declaration.
✓ Tender Fee Demand Draft of Rs. 1500/- and EMD of Rs. 30,000/- via Nationalized Bank DD.
✓ Proven experience in vehicle hiring services for government or large organizations.
| Qualification Criteria | Details |
|---|---|
| Financial Stability | Minimum annual turnover of Rs. 10 lakh in vehicle services in the last 3 years |
| Technical Capability | Fleet of vehicles conforming to specifications and maintained properly |
| Certification | Valid GST, PAN, and Digital Signature Certificate |
Note: Bidders must submit all required documents as per the detailed checklist to qualify for evaluation.
Bidding Process
Process Timeline
1. PRELIMINARY STAGE
10-07-2026 18:05
2. COMMERCIAL STAGE
10-07-2026 18:10
Required Forms
PRELIMINARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
Price Bid
User Defined Template-Secured
Required Documents
Stage - PRELIMINARY STAGE
1
Fully signed copy of terms and condition pages with declaration
Required 2
Rs. 1500/- Tender Fee Demand Draft
Required 3
Nationalize Bank DD of Rs. 30000/- as EMD
Required 4
Sign copy of PAN Card and GST Registration Certificate
Required 5
Signed Copy Of All Documents Mentioned in Pre Qualification Criteria Documents Checklist
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 09-07-2026 at 18:00. Bidders must upload all required documents and bids before this time to be considered.
What documents are required to participate in this tender?
Participants must submit a fully signed copy of the terms and conditions, a Rs. 1500/- tender fee demand draft, a Rs. 30,000/- EMD via bank DD, PAN Card, GST Registration, and all documents listed in the eligibility criteria checklist, including vehicle certifications and experience proof.
How will the evaluation process be conducted?
Evaluation includes technical and financial assessments. Technical evaluation occurs on 10-07-2026 at 18:05, focusing on vehicle quality, compliance, and experience. Financial bids are evaluated immediately after, with scores combined to determine the successful bidder.
Are physical documents accepted for submission?
No, all bids and documents must be submitted electronically via the official nProcure portal. Physical submissions are not accepted under this tender.
Who can I contact for support during the bidding process?
Support is available from the (n)Procure team at GNFC Ltd., Ahmedabad. You can contact them via phone at +91-79-40007517, 40007514, 40007515 or email at [email protected]. Training sessions are held every Saturday to assist bidders.
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Documents 4
Adobe Scan 25 June 2026.pdf
TENDER_DOCUMENT
Contract Vehicle Jaher Nivida.pdf
TENDER_DOCUMENT
GR.pdf
TENDER_DOCUMENT
Jaher Nivida Latter 2 Attempt.pdf
TENDER_DOCUMENT