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Open Power and Energy NPROCURE

Government Tender for Hiring Vehicles for PGVCL Surendranagar Power Sector

Bid Publish Date

20-Jun-2026, 11:00 am

Bid End Date

02-Jul-2026, 6:00 pm

Value

₹20,00,000

Location

SURENDRANAGAR , GUJARAT
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Progress

Issue20-Jun-2026, 11:00 am
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 2

VEHICLE VEHICLE HIRING SERVICE

This government tender offers an opportunity for vehicle service providers to supply transportation solutions for PGVCL's Surendranagar Circle Office. The project involves hiring reliable vehicles for the Internal Control (I.C) Squad over a 24-month period, ensuring compliance with safety and technical standards. The tender process is open to experienced bidders with valid licenses, permits, and experience in similar government projects. The procurement emphasizes transparency, detailed documentation, and competitive pricing, with an estimated value of INR 20,00,000. Interested companies must adhere to the specified eligibility criteria and submit their bids online before the deadline of July 2, 2026. The process includes technical and financial evaluations, with clear timelines and evaluation criteria, ensuring a fair opportunity for all qualified bidders. This tender is ideal for vehicle providers seeking to collaborate with government entities in Gujarat, supporting power sector operations and infrastructure maintenance.

Scope Of Work

The scope of work includes:

  • Providing reliable vehicle hiring services for PGVCL's I.C Squad at Surendranagar.
  • Supplying vehicles that meet the specified technical and safety standards.
  • Ensuring vehicles are equipped with valid permits, insurance, and fitness certificates.
  • Maintaining vehicles in good condition throughout the contract period.
  • Complying with all applicable government and safety regulations.

The process involves:

  1. Submission of technical and financial bids via the designated online portal.
  2. Technical evaluation based on submitted documents and vehicle specifications.
  3. Financial bid opening for qualified bidders.
  4. Awarding the contract to the most suitable bidder based on evaluation criteria.
Vehicle Specifications Details
Vehicle Type Passenger Vehicle (e.g., SUV, Sedan)
Capacity Minimum 4-6 seats
Age of Vehicle Not more than 5 years
Documents Required RC Book, Insurance, Permit, Fitness Certificate

Key deliverables include timely vehicle availability, adherence to safety standards, and regular maintenance reports.

Technical Specifications

Vehicles must meet the following technical specifications:

Parameter Requirement
Vehicle Type Passenger car suitable for official use
Age Limit Not exceeding 5 years
Capacity Minimum 4 seats, maximum 6 seats
Documents Valid RC Book, Insurance, Permit, PUC
Fuel Type Petrol or Diesel
Maintenance Regular servicing and timely repairs

The process includes:

  • Inspection of vehicles prior to bidding.
  • Submission of vehicle documents.
  • Compliance with safety and emission standards.
  • Continuous monitoring and maintenance during contract period.

Financial Requirements

The estimated contract value is approximately INR 20,00,000. Bidders must submit a financial bid indicating their rates per vehicle per month, inclusive of all taxes and charges. The payment will be made based on monthly invoices submitted with supporting documents. The cost breakdown includes:

Cost Component Details
Vehicle Rate Per vehicle per month
Additional Charges Fuel, maintenance, driver wages
Taxes Applicable GST and other taxes

Payment terms specify that 100% of the invoice amount will be paid within 30 days of submission and verification of invoice and vehicle logs.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹20,00,000

Bid To RA

No

Item Category

Hiring of Vehicles

Authority & Contact

Officer Inviting Bids

Superintending Engineer, PGVCL, Circle office, Surendranagar

Bid Opening Authority

Superintending Engineer, PGVCL, Circle office, Surendranagar

Address

Opp. Kailash Park, Behind Mahila Collage, Wadhwan

Contact Details

[email protected]

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Documents 1

Final Tender- Hiring of Vehicle .pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • ✓ Must have valid registration and licenses for vehicle operation.
  • ✓ Must possess a valid PAN and GST registration (if applicable).
  • ✓ Must submit a copy of the EMD (Earnest Money Deposit) as specified.
  • ✓ Must provide proof of similar work experience with government or reputed private organizations.
  • ✓ Must submit valid driving licenses for all vehicles offered.
  • ✓ Must submit RC Book, insurance, fitness, and permit documents for each vehicle.
  • ✓ Must sign and stamp all tender documents, including Annexure A, Schedule-A, and the Tender Document.
Financial Qualification Minimum Turnover
Yearly turnover INR 10,00,000
Experience At least 2 similar contracts in last 3 years
Certification Valid vehicle fitness and permits

Note: Non-compliance with eligibility criteria will lead to disqualification.

Bidding Process

Process Timeline

1. TECHNICAL BID

03-07-2026 11:00

2. PRICE BID

04-07-2026 11:00

Required Forms

TECHNICAL

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

PRICE

Hiring of Vehicle for IC Squad, PGVCL Circle office, Surendranagar

User Defined Template-Secured

Required

Required Documents

Stage - TECHNICAL BID

1

copy of Tender Fee Detail

Required
2

copy of EMD Detail

Required
3

Copy of PAN

Required
4

Copy of GST Registration (if Any)

5

copy of Driving License

Required
6

Copy of R C Book (With Vehicle Fitness, Permit, Insurance, PUC)

Required
7

copy of Similar work Order

8

Tender Document with Sing & Stamp

9

Annexure A With Sing & Stamp

10

Schedule-A Sing & Stamp

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Required

Stage - PRICE BID

1

Price Bid

Required

Form - Hiring of Vehicle for IC Squad, PGVCL Circle office, Surendranagar

1

Price bid

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary purpose of this government tender?

This tender invites qualified vehicle service providers to supply vehicles for PGVCL's I.C Squad at Surendranagar. The goal is to ensure reliable, safe, and timely transportation for power sector operations over a 24-month period, supporting efficient power distribution and maintenance activities.

What are the key eligibility criteria for bidders?

Bidders must possess valid vehicle registration, licenses, PAN, GST registration (if applicable), and submit necessary documents such as RC Book, insurance, fitness certificates, and experience proof. They must also have relevant experience with similar government or private projects and submit the required EMD and tender fee proof. All documents must be signed and stamped as specified.

How can I participate in the bidding process?

Interested bidders should download the tender documents from the official portal, prepare their technical and financial bids, and submit them online before the deadline (July 2, 2026). Attend the technical evaluation on July 3, 2026, and the financial bid opening on July 4, 2026. Ensure all documents are complete and compliant with the specified requirements.

What technical specifications must the vehicles meet?

Vehicles must be passenger-type, not older than 5 years, with a capacity of 4-6 seats. They should have valid RC books, insurance, permits, and fitness certificates. Fuel type can be petrol or diesel, and vehicles must undergo regular maintenance and inspections to ensure safety and emission standards are met.

What is the estimated value of this tender?

The estimated contract value is approximately INR 20,00,000. Bidders should submit rates inclusive of all taxes and charges. Payment will be made monthly based on invoices supported by vehicle logs and documents. The detailed cost breakdown and payment terms are specified in the tender documents.

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