Tender Notice for S.I.T.C. of VRF AC System at Canteen at 5th floor CO, Ahmedabad. in AHMADABAD, GUJARAT
N/A
AHMADABAD, GUJARAT
Posted:
6 November 2024
Closed:
18 November 2024
EPROCURE
Open State Governments & UT NPROCURE
Government Tender for Supply and Installation of VRF HVAC System at G.G. Hospital Jamnagar
Bid Publish Date
20-Jun-2026, 3:30 pm
Bid End Date
02-Jul-2026, 6:00 pm
Value
₹27,49,663
Location
Progress
Issue20-Jun-2026, 3:30 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,500
Contract Form
Works
Completion Period
3 Months
Currency Type
Single
Categories
2
This government tender invites experienced contractors to participate in the supply, installation, testing, and commissioning of VRF HVAC systems at G.G. Hospital Jamnagar. The project aims to enhance healthcare infrastructure by installing advanced HVAC solutions in critical hospital wards, ensuring optimal climate control and energy efficiency. The tender is open to firms with proven experience in similar electrical and HVAC projects, with strict eligibility criteria including financial stability, technical expertise, and local support capabilities. The project duration is approximately 3 months, with a total estimated cost of Rs. 27,49,662.89. Bidders must submit their proposals electronically via the official portal before the deadline of July 2, 2026. Download detailed technical specifications, project scope, and terms & conditions to prepare your bid and contribute to Gujarat’s healthcare development initiatives.
Scope Of Work
• Supply of VRF HVAC systems suitable for hospital wards, including ductable and package units.
• Installation of VRF units in designated PICU and NICU wards as per technical specifications.
• Testing and commissioning of the installed HVAC systems to ensure operational efficiency.
• Providing comprehensive after-sales service and support for a minimum of 3 years.
- Site Inspection: Bidders shall visit the site at G.G. Hospital, Jamnagar, to assess existing infrastructure.
- Material Procurement: Procurement of approved VRF units and accessories as per specifications.
- Installation: Complete installation of HVAC systems, including ducting, electrical connections, and control systems.
- Testing & Commissioning: Conduct performance testing, calibration, and handover.
- Documentation & Handover: Submit detailed reports and manuals, and train hospital staff.
| Specification | Details |
|---|---|
| System Type | VRF HVAC System |
| Capacity | As per technical specifications |
| Power Supply | 415V, 3-phase |
| Compliance | Meets BIS standards |
| Warranty | Minimum 3 years |
Bidder must ensure adherence to all technical and safety standards, and submit all required documentation before project commencement.
Technical Specifications
| Parameter | Specification |
|---|---|
| System Type | VRF (Variable Refrigerant Flow) |
| Capacity | As per project requirements, compliant with technical standards |
| Power Supply | 415V, 3-phase, 50Hz |
| Refrigerant | R410A or equivalent |
| Control System | Digital, remote monitoring capable |
| Certification | BIS, ISO 9001, or equivalent |
Sequential Process:
- Review technical specifications document.
- Submit detailed technical proposal including product datasheets.
- Ensure all units meet BIS standards.
- Conduct site-specific installation planning.
- Perform testing and commissioning as per guidelines.
Financial Requirements
The estimated project cost is Rs. 27,49,662.89, which includes equipment, installation, testing, and commissioning. Bidders must submit a bid security deposit equivalent to 1% of the estimated cost, payable via demand draft or bank guarantee. The payment schedule is as follows:
- 30% advance payment upon contract signing.
- 50% after installation and initial testing.
- 20% upon successful commissioning and handover.
The bid validity period is 120 days from the bid submission deadline. All financial documents must be submitted online, including detailed cost breakdowns and bank guarantees where applicable.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹27,49,663
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
The Superintending Engineer, Project Implementation Unit
Bid Opening Authority
The Superintending Engineer, Project Implementation Unit
Address
NRHM / PIU Building 4th Floor, Civil Hospital Campus, Gandhinagar
Contact Details
BID & GeM Expert Consultancy
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Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 7
7.1 Instruction for Electrical work.pdf
TENDER_DOCUMENT
6372 Make List (1)_compressed.pdf
TENDER_DOCUMENT
Final Estimate NICU and PICU Casstle A.pdf
TENDER_DOCUMENT
HVAC_PQ and Special Condition.pdf
TENDER_DOCUMENT
Standard Specification for Electrical Work (1).pdf
TENDER_DOCUMENT
Tender Notice No - 38.pdf
TENDER_DOCUMENT
VRF System NICU SBD Book_2024 JAmnagar.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid GST registration and PAN card.
✓ Must be the Original Equipment Manufacturer (OEM), Authorized Distributor, or Authorized Dealer for similar HVAC systems since April 1, 2020.
✓ Minimum three years of experience in supply, installation, testing, and commissioning of VRF HVAC systems.
✓ Proven track record with at least one similar project in healthcare facilities within Gujarat, valued at minimum Rs. 21,99,730.
✓ Must have an average annual financial turnover of at least Rs. 1 crore during 2023-2026.
✓ Must possess valid certificates and authorization letters for the products offered.
✓ Have a dedicated after-sales service support office in Gujarat, with relevant property or rental documents.
| Qualification Criterion | Minimum Requirement |
|---|---|
| Experience | 3 years in HVAC supply & installation |
| Similar Projects | 1 project worth Rs. 21,99,730 or 2 projects Rs. 13,74,721 each |
| Financial Turnover | Rs. 1 crore annually |
| Certification | Valid GST, PAN, and product authorization |
| Local Support | Service support office in Gujarat |
Bidders must submit all relevant documents online as specified in tender guidelines.
Bidding Process
Process Timeline
1. Priliminary Stage
02-07-2026 18:02
2. Commercial Stage
02-07-2026 18:05
Required Forms
Priliminary
Tender Fee EMD And Registration Details Form
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Priliminary Stage
1
Upload scan copy of the Tender / Bid fee Through Demand Draft / Bankers Cheque of Nationalized / Schedule Bank in favor of PIU GENERAL FUND A/C 11-114
Required 2
Upload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate. Bank Guarantee from any scheduled Indian bank in the format given in Volume III. (Bank Guarantee is applicable only for Bid Estimated Amount of 01 Crore and above) and Bank Guarantee of Schedule and Private Banks shall be considered as per GoG Finance Departments Circular No. FD/MSM/e- file/4/2023/0057/D.M.O. Date 21/04/2023 or as per their latest amendment. Or Through Fixed Deposit of Nationalized / Schedule Bank Should be in favour of PIU GENERAL FUND A/C 11-114
Required 3
Upload scan copy of the Valid GST Registration Certificate
Required 4
Upload scan copy of the Valid PAN Card
Required 5
Bidder shall be Original Equipment Manufacturer/Authorized Distributor/ Authorized Dealer Since 1st April 2020 onwards for Similar Product Range of Branded HVAC System.
Required 6
Bidder should submit Authorization letter of Company with tender, online, mentioning Name of the Work in Subject Line with Tender ID
Required 7
Bidder shall have minimum three years of experience in the business of Supply, Installation, Testing and Commissioning of HVAC System. Bidder should provide certificate with mentioning tender ID of SSA (Sales & Service Authorization) as Per criteria 1.
Required 8
Bidder shall have after sales, service support office in Gujarat Relevant document should be produce online.(Property Tax Bill, Rent Agreement ,Etc)
Required 9
The agency should have Average Annual Financial turnover during the period of 1/4/2023 to 31/3/2026 of Rs. 1.0 Cr.
Required 10
Having satisfactorily completed. Similar Work means SITC Of VRF System in PICU Ward and NICU Ward in 200 Bed Building at G.G.Hospital Building at Jamnagar, Dist: Jamnagar. (Electrical Work) (including Ductable, Package Plant & VRF System) 1-( One) similar work of value 80 Percentage (Rs. 21,99,730.00) or 2- (Two) similar works of value 50 Percentag (Rs. 13,74,721.00) or 3- (Three) similar works of value 40 Percentage (Rs. 10,99,765.00) of estimated cost During last Five years (1st April 2021 to 31st March 2026) in the registered department or other department of Government of Gujarat are eligible to participate.
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The last date for bid submission is 02-07-2026 at 6:00 PM. Bidders must upload all required documents and bid proposals before this deadline to be considered.
What are the eligibility criteria for participating in this tender?
Eligible bidders must have valid GST and PAN, be OEM or authorized dealers since April 2020, possess experience in similar HVAC projects, have a minimum annual turnover of Rs. 1 crore, and have a local service support office in Gujarat. Detailed criteria include experience, certifications, and financial stability, as outlined in the tender document.
How can I obtain the tender documents and fee details?
Tender documents are available for free download from the official portal. The tender fee of Rs. 1500 can be paid via demand draft or online payment. Ensure to submit the bid fee along with your bid to qualify for evaluation.
What technical standards must the HVAC system meet?
The VRF HVAC system must comply with BIS standards, be refrigerant R410A or equivalent, and include digital control systems capable of remote monitoring. All units should be certified ISO 9001 or equivalent, ensuring quality and safety compliance.
What is the evaluation process for the bids?
Bids will be evaluated based on technical competence, experience, financial stability, and after-sales support. The process includes technical and financial assessments, with minimum qualifying marks of 70% for technical bids. The highest scoring bid will be awarded the contract.
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Documents 7
7.1 Instruction for Electrical work.pdf
TENDER_DOCUMENT
6372 Make List (1)_compressed.pdf
TENDER_DOCUMENT
Final Estimate NICU and PICU Casstle A.pdf
TENDER_DOCUMENT
HVAC_PQ and Special Condition.pdf
TENDER_DOCUMENT
Standard Specification for Electrical Work (1).pdf
TENDER_DOCUMENT
Tender Notice No - 38.pdf
TENDER_DOCUMENT
VRF System NICU SBD Book_2024 JAmnagar.pdf
TENDER_DOCUMENT