Open State Governments & UT NPROCURE

Government Tender for Vehicle Hiring Up to 5 Tons for Jasdan Division - Gujarat

Bid Publish Date

05-May-2025, 4:00 pm

Bid End Date

18-Dec-2025, 4:00 pm

EMD

₹19,900

Value

₹19,90,000

Location

RAJKOT , GUJARAT

Progress

Issue05-May-2025, 4:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,475

Contract Form

Works

Completion Period

365  Days

Currency Type

Single

Categories 1

VEHICLE HIRING SERVICE

This government tender in Gujarat offers a lucrative opportunity for vehicle service providers to supply Eicher or trucks with a capacity of up to 5 tons for Jasdan Division. The contract involves 24-hour vehicle hiring services for the Jasdan Divisional Store & TMS, with a duration of 365 days and an estimated value of INR 19,90,000. Bidders must meet strict eligibility criteria, including submission of vehicle documents, insurance, PUC, and driver certifications. The process is conducted electronically through the NProcure portal, ensuring transparency and efficiency. The tender deadline is 13th May 2025, with detailed evaluation criteria focusing on technical compliance and cost-effectiveness. This tender is ideal for transportation companies seeking government contracts in Gujarat, providing a steady revenue stream and long-term engagement with public sector projects.

Scope Of Work

The scope of work includes the following key deliverables:

  • Provision of Eicher or equivalent trucks with a carrying capacity of up to 5 tons.
  • 24-hour vehicle availability for Jasdan Divisional Store & TMS.
  • Maintenance of vehicles in good working condition throughout the contract period.
  • Ensuring driver availability, proper documentation, and compliance with all legal requirements.

The process involves:

  1. Submission of bid documents via the NProcure portal.
  2. Evaluation of preliminary documents including RC books, insurance, PUC, driving licenses, and RT0 documents.
  3. Technical and price bid submission.
  4. Contract award to the successful bidder.
Specification Details
Vehicle Type Eicher or equivalent trucks
Capacity Up to 5 Tons
Duration 365 days
Service Hours 24 hours
Location Jasdan Division, Gujarat

Technical Specifications

Vehicles must conform to the following technical parameters:

Parameter Specification
Vehicle Type Eicher or equivalent light commercial vehicle
Capacity Up to 5 Tons
Age of Vehicle Not older than 3 years
Maintenance Regular maintenance as per manufacturer standards
Certification Valid RC, insurance, PUC, and driver licenses

The process involves:

  • Inspection of vehicles before deployment.
  • Verification of all technical documents.
  • Ensuring vehicles meet safety and emission standards.
  • Continuous monitoring during contract period.

Financial Requirements

The total estimated contract value is approximately INR 19,90,000, with an earnest money deposit (EMD) of INR 19,900. The financial bid must include detailed cost breakdowns:

Cost Component Amount (INR)
Vehicle Hire Based on daily/monthly rates
Maintenance Included in the bid
Driver Charges As per bid
Total Estimated Cost INR 19,90,000

Payment terms are as follows:

  • Payments will be made monthly upon submission of invoices.
  • The successful bidder must submit bills along with necessary documentation.
  • Payments will be processed within 30 days of invoice approval.

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Eligibility Criteria

Bidders must meet the following eligibility requirements:

  • ✓ Must submit valid vehicle RC Book copies or original quotations for new vehicles.
  • ✓ Must provide valid insurance certificates for vehicles.
  • ✓ Must submit Pollution Under Control (PUC) certificates.
  • ✓ Must possess valid driving licenses for vehicle drivers.
  • ✓ Drivers must have eye certification not older than 6 months.
  • ✓ Must submit all relevant R.T.O. documents.
  • ✓ Complete tender form with signatures and stamps.
  • ✓ Additional vehicle documents as per tender terms.
Qualification Criteria Minimum Requirement
Vehicle RC & Quotation Valid copies or original
Insurance Valid insurance certificate
PUC Certificate Valid PUC certificate
Driver License Valid driving license
Driver Eye Certification Not older than 6 months
R.T.O. Documents Complete and valid
Tender Form Fully filled, signed, stamped

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

18-12-2025 16:30

2. TECHNICAL BID/PRICE BID STAGE

18-12-2025 17:00

Required Forms

PRELIMINARY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

TECHNICAL

Price bid Vehicle

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Attached R.C. Book Copy/Photocopy of Vehicle or Original Quotation of New Vehicle as per tender terms conditions

Required
2

Attached Insurance Copy/Photocopy of Vehicle or Original Quotation of New Vehicle as per tender terms conditions

Required
3

Attached PUC Copy/Photocopy of Vehicle or Original Quotation of New Vehicle as per tender terms conditions

Required
4

Attached Driving License Copy/Photocopy for Vehicle as per tender terms conditions

Required
5

Attached Drivers Eye Certification (not older than 6 months) for Vehicle Drivers as per tender terms conditions

Required
6

Attached R.T.O. related all documents as per tender terms conditions

Required
7

Attached Full tender Copy with all Details complete Filling with sign angd stamp

Required
8

Attached others related all documents of vehicle as per tender terms conditions

9

Attached others related all documents of vehicle as per tender terms conditions

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - TECHNICAL BID/PRICE BID STAGE

1

ATTACEHD DOCUMENT RELAVENT TO PRICE BID

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 13th May 2025 at 4:00 PM. Bidders must upload all required documents and complete their submissions before this time to be considered.

What documents are required for the preliminary bid stage?

Bidders must submit:

  • RC Book copy or original quotation for new vehicles
  • Insurance certificate
  • PUC certificate
  • Valid driving license
  • Driver eye certification (not older than 6 months)
  • R.T.O. documents
  • Fully filled, signed, and stamped tender form
  • Additional vehicle documents as per tender terms
How will the evaluation process be conducted?

Evaluation will be based on technical compliance (50%), financial offer (30%), and past experience (20%). Bids must meet minimum technical scores of 70% to qualify. The highest scoring bid will be selected for contract award.

Can I submit my bid physically?

No, all bids must be submitted electronically via the NProcure portal. Physical submissions will not be accepted under any circumstances.

What is the estimated contract value and payment terms?

The estimated contract value is approximately INR 19,90,000. Payments will be made monthly upon submission of valid invoices, with payments processed within 30 days of invoice approval.

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