Custom Bid for Services - HIRING A THIRD PARTY INSPECTION AGENCY TO PROVIDE MANPOWER FOR QUALITY SU
Haridwar Natural Gas Pvt Ltd
HARIDWAR, UTTARAKHAND
Posted:
19 June 2025
Closed:
17 July 2025
GEM
Open Petroleum and Natural Gas NPROCURE
Gujarat Energy Limited Tender for Third Party Inspection & Quality Assurance Services
Bid Publish Date
30-Jun-2026, 10:00 am
Bid End Date
21-Jul-2026, 1:00 pm
Location
Progress
Issue30-Jun-2026, 10:00 am
AwardPending
Tender Type
Open
Sector
Petroleum and Natural Gas
Tender Fee
₹2,000
Contract Form
Fixed-rate
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
20
Gujarat Energy Limited (GEL) is offering an exciting tender opportunity for Third Party Inspection Agency services focused on quality assurance for PE-PNG projects, O&M activities, and steel pipeline construction under 5 km in Surat. This open tender invites experienced agencies with NABCB accreditation and PNGRB empanelment to participate. The project aims to enhance energy infrastructure safety and compliance, supporting Gujarat’s energy development initiatives. The contract is fixed-rate, with a total estimated value between Rs. [min] and Rs. [max], and involves comprehensive site inspections, documentation, and certification. Bidders should demonstrate technical expertise, financial stability, and relevant project experience. The process includes preliminary, technical, and commercial evaluation stages, with clear deadlines and submission procedures. This tender is ideal for companies specializing in inspection, quality assurance, and project certification within the energy sector, contributing to Gujarat’s sustainable energy goals.
Scope Of Work
The selected Third Party Inspection Agency will be responsible for the following:
- Conduct quality assurance inspections during pipeline construction, O&M activities, and project commissioning.
- Verify compliance with technical specifications, safety standards, and contractual obligations.
- Prepare detailed inspection reports and documentation.
- Ensure adherence to environmental and safety regulations.
- Coordinate with project teams and stakeholders.
The scope includes:
| Key Deliverables | Specifications |
|---|---|
| Inspection of pipeline installation | Confirm pipeline length, material compliance, and welding quality |
| Material verification | Check certificates, traceability, and storage conditions |
| Safety compliance | Ensure safety protocols are followed |
| Documentation & reporting | Submit comprehensive inspection reports |
Process steps:
- Review project documentation and specifications.
- Conduct site inspections at various project phases.
- Record findings and non-conformities.
- Issue inspection certificates and reports.
- Final review and approval of project completion.
The agency must possess necessary certifications, experienced personnel, and equipment to perform these tasks effectively.
Technical Specifications
The technical specifications include adherence to national and international standards for pipeline construction and inspection, such as IS, ASTM, and API standards. The inspection agency must deploy qualified inspectors with relevant certifications. Inspection procedures involve visual checks, non-destructive testing, welding verification, and safety audits. The agency shall use calibrated equipment and follow a documented quality management system. The process includes:
- Site inspection planning
- Material and weld inspection
- Safety and environmental compliance checks
- Final certification and reporting
Technical parameters:
| Parameter | Requirement |
|---|---|
| Inspection Equipment | Calibrated NDT tools, safety gear |
| Inspector Certification | NABCB-approved, relevant to oil & gas |
| Reporting Format | Standardized templates as per project needs |
The agency must ensure timely and accurate inspections to support project milestones.
Financial Requirements
The tender is based on a fixed-rate contract with a total estimated value ranging from Rs. [min] to Rs. [max] in INR. Payment will be made as per milestone completion and submission of approved inspection reports. The financial breakdown includes:
| Cost Component | Details |
|---|---|
| Inspection Fees | Per inspection basis or lump sum |
| Certification Charges | Included in inspection fees |
| Additional Expenses | Travel, accommodation, if applicable |
Payment terms:
- 30% advance upon contract signing
- 40% after completion of initial inspections
- 30% post final approval and submission of all reports
Bidders must submit CA certificates confirming turnover, working capital, and net worth, along with tax audit certificates if applicable. All financial documents should be from recognized auditors and supported by UDIN numbers.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Services
Authority & Contact
Officer Inviting Bids
Vice President- Materials
Bid Opening Authority
Vice President- Materials
Address
GEL- Office 4, 5. Ground Floor IT- Tower-2; Infocity, Gandhinagar- 382009
Contact Details
[email protected]/9925237530
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Documents 8
1 - Section I - Instructions To Bidders (ITB).pdf
TENDER_DOCUMENT
2 - Section IV - GTC - Services with Materials.pdf
TENDER_DOCUMENT
3 - Section V - STC - Services with Materials.pdf
TENDER_DOCUMENT
Bidder Qualification Criteria-TPIA-Surat.pdf
TENDER_DOCUMENT
4 - Section VI - Forms and Formats.pdf
TENDER_DOCUMENT
SOR - Third-Party Inspection Agency.pdf
TENDER_DOCUMENT
SOW - Third-Party Inspection Agency.pdf
TENDER_DOCUMENT
ONLINE PRE BID DETAILS_TPIA.PDF
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid accreditation from NABCB for quality management systems.
✓ Must submit a valid PNGRB empanelment letter, with proof of timely renewal.
✓ Should provide self-declaration ensuring renewal of empanelment without disruption.
✓ Must demonstrate financial stability with audited financial statements showing adequate turnover, working capital, and net worth.
✓ Should have prior experience in oil & gas or city gas distribution projects, supported by relevant work orders and completion certificates.
| Qualification Parameter | Minimum Requirement |
|---|---|
| Annual Turnover | Rs. [specified amount] for last 3 FYs |
| Work Experience | Completed at least [number] similar projects |
| Technical Certification | Valid NABCB accreditation and PNGRB empanelment |
| Financial Stability | Demonstrated through CA certificates with UDIN |
✓ Bidders must meet all technical and financial criteria to qualify for bid submission.
Bidding Process
Process Timeline
1. Preliminary Stage
21-07-2026 18:35
2. Technical Stage
21-07-2026 18:45
3. Commercial Stage
21-07-2026 18:50
Required Forms
Preliminary
Primary Information
User Defined Template-Standard
Bidder Information Form
User Defined Template-Standard
Tender Fee with UTR Details
User Defined Template-Standard
EMD with UTR Details
User Defined Template-Standard
Undertaking for unconditional acceptance of entire set of tender documents and zero deviation confirmation
User Defined Template-Standard
Declaration on Other Criteria
User Defined Template-Standard
Declaration of Relationship with GEL Employees
User Defined Template-Standard
Technical
Technical Bid Submission
User Defined Template-Standard
Commercial
Sample SoR - PE PNG O&M Activity
User Defined Template-Standard
SOR-Third Party Inspection Services-Surat
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
1
EMD Details
Required 2
TENDER FEE
Required 3
CA Certificate for Assessed Bid Capacity - As per Format F-6
RequiredStage - Technical Stage
1
Technical Criteria -1- All Bidders (GEL associated as well as non-associated) shall submit copy of empanelment letter issued by PNGRB, valid as on date of bid publishing
Required 2
Technical Criteria -2- All Bidders (GEL associated as well as non-associated) shall submit self-declaration on letter head for ensuring timely renewal of empanelment with PNGRB without any discontinuity during the entire contract period.
Required 3
Technical Criteria -3- All Bidders (GEL associated as well as non-associated) shall submit copy of Accreditation Certificate issued by NABCB, valid as on date of bid publishing.In case of remaining accreditation period of less than 6 months from date of bid publishing, evidence of application/ acknowledgement from NABCB for renewal request of accreditation also to be submitted.
Required 4
Technical Criteria -4- All Bidders (GEL associated as well as non-associated) shall submit Self-declaration on Letter Head for ensuring timely renewal of accreditation by NABCB without any discontinuity during the entire contract period, in case so required.
Required 5
Technical Criteria -5-Bidders associated with GEL shall submit copy of Work Order/ Purchase Order/ Contract / Work Completion Certification / Details of Contract issued by GEL for fulfilment of the criteria specified herein.
Required 6
Technical Criteria -6-Bidders non-associated with GEL shall submit Purchase Order/ Work Order/ Contract AND corresponding satisfactory work completion certificate issued by Oil &/or Gas company or City Gas Distribution Company as per the criteria. RA Bills / Invoices will not be considered.
Required 7
Financial Criteria-1-All Bidders (GEL associated as well as non-associated) shall submit CA certificate with UDIN number confirming Annual Turnover for all preceding three FYs, Working capital for last audited FY and Net worth for last audited FY from Audited Balance Sheets
Required 8
Financial Criteria-2-All Bidders (GEL associated as well as non-associated) If audit is not applicable, CA to certify in his certificate that the vendor is not covered under the Tax Audit as per Income Tax Act, 1961 and rules there too in the respective year/years and the turnover reported in the return of income filed with the Income Tax Department are matching with books of account
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the primary scope of this tender?
This tender invites qualified agencies to provide Third Party Inspection & Quality Assurance Services for PE-PNG projects, O&M activities, and steel pipeline construction with pipeline lengths less than 5 km. The scope includes site inspections, compliance verification, and detailed reporting to ensure safety and quality standards are met.
Who is eligible to participate in this tender?
Eligible bidders must possess NABCB accreditation, PNGRB empanelment, and demonstrate financial stability through audited statements. Experience in oil & gas or city gas projects, along with relevant certifications and work experience, is mandatory.
What are the key dates and deadlines for submission?
The bid submission opens on 30-06-2026 at 15:30 and closes on 21-07-2026 at 18:30. Technical evaluation will be completed by 21-07-2026 at 18:45, followed by commercial evaluation. The contract award notification is expected shortly after evaluations.
What are the financial terms of the contract?
The contract is fixed-rate, with total estimated value between Rs. [min] and Rs. [max]. Payments are milestone-based: 30% advance, 40% after initial inspections, and 30% upon final approval, payable upon submission of inspection reports.
How can I get assistance or clarifications?
Bidders can contact Kanaiyalal Patel via email at [email protected] or call 9925237530. It is recommended to communicate well in advance of deadlines for any clarifications or support.
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Documents 8
1 - Section I - Instructions To Bidders (ITB).pdf
TENDER_DOCUMENT
2 - Section IV - GTC - Services with Materials.pdf
TENDER_DOCUMENT
3 - Section V - STC - Services with Materials.pdf
TENDER_DOCUMENT
Bidder Qualification Criteria-TPIA-Surat.pdf
TENDER_DOCUMENT
4 - Section VI - Forms and Formats.pdf
TENDER_DOCUMENT
SOR - Third-Party Inspection Agency.pdf
TENDER_DOCUMENT
SOW - Third-Party Inspection Agency.pdf
TENDER_DOCUMENT
ONLINE PRE BID DETAILS_TPIA.PDF
TENDER_DOCUMENT