Open State Governments & UT NPROCURE

Gujarat Government Tender for One-Year Maintenance Contract of Appliances at Swarnim Sankul

Bid Publish Date

29-Dec-2025, 5:00 pm

Bid End Date

12-Jan-2026, 4:00 pm

Value

₹3,49,611

Location

GANDHINAGAR , GUJARAT

Progress

Issue29-Dec-2025, 5:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 3

ELECTRICAL WATER LEVEL RECORDER MICROCENTRIFUGES

This Gujarat government tender offers qualified electrical contractors the opportunity to secure a one-year maintenance contract for appliances at Swarnim Sankul-1 & 2, Gandhinagar. The tender emphasizes transparency, strict eligibility criteria, and competitive bidding, making it ideal for experienced firms with local presence in Gujarat. The scope includes routine inspections, repairs, and safety compliance for various electrical appliances, with detailed evaluation based on experience, licenses, and financial stability. Bidders must submit all required documents electronically before the deadline, ensuring adherence to government procurement standards. This tender is a valuable opportunity for electrical service providers seeking to work with the government and expand their portfolio in public sector projects.

Scope Of Work

The scope of work includes the comprehensive maintenance of various electrical appliances installed at Swarnim Sankul-1 & 2, Sardarbhavan, Gandhinagar, for a period of one year. Key deliverables include:

  • Regular inspection, cleaning, and servicing of appliances
  • Immediate repair and replacement of faulty components
  • Ensuring compliance with safety standards
  • Maintaining detailed service records

The process involves:

  1. Submission of bids through the official portal
  2. Technical evaluation based on eligibility and experience
  3. Financial bid opening for qualifying bidders
  4. Contract award to the most suitable bidder

Bidder must ensure availability of qualified technicians and necessary tools to perform the maintenance tasks effectively. The contract also mandates adherence to the specified timelines and quality standards as outlined in the tender documents.

Technical Specifications

The appliances covered under this maintenance contract include various electrical devices as specified in the tender documents. Technical parameters include:

Specification Requirement
Power Supply 230V AC, 50Hz
Certification BIS, ISI, or equivalent standards
Maintenance Frequency Weekly inspections and ad-hoc repairs
Response Time Within 24 hours of complaint
Documentation Maintenance logs, service reports, compliance certificates

Bidders must ensure their technicians are trained and certified for electrical repairs, and all work must adhere to national safety and quality standards. The process involves initial assessment, routine maintenance, and emergency repairs, with all activities documented for accountability.

Financial Requirements

The estimated contract value is Rs. 3,49,611.40. Bidders are required to submit their financial proposals as a percentage rate of the total cost. The payment terms are as follows:

Payment Schedule Description
Initial Payment 20% upon contract signing
Progress Payments 50% based on milestones
Final Payment 30% after completion and approval

Bidders must specify their rates clearly in the financial bid, and the evaluation will consider the competitiveness of the percentage rate offered. The total bid amount must include all applicable taxes and duties.

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Eligibility Criteria

  • ✓ Must have a valid Electrical Contractor License (E-2 category or above)
  • ✓ Must have a local office or workshop in Gujarat (proof required)
  • ✓ Minimum one similar government project completed with a value of at least Rs. 1,39,900
  • ✓ Annual turnover of more than Rs. 3,49,611.40 in any of the last five financial years (2020-21 to 2024-25)
  • ✓ Valid GST registration and PAN card
  • ✓ Bank solvency certificate of at least 25% of estimated cost (Rs. 87,403)
  • ✓ Experience as prime contractor or nominated sub-contractor for VIP sites or government offices
  • ✓ Submission of demand draft of Rs. 600 as tender fee and Rs. 4,000 as earnest money deposit (EMD)
Qualification Criteria Details
License Category E-2 or above Electrical Contractor
Local Office Proof of property/utility bills in Gujarat
Similar Experience Completed at least one government project worth Rs. 1,39,900
Financial Stability Turnover > Rs. 3,49,611.40 in last 5 years
Security Deposit Rs. 4,000 via FDR or bank guarantee
Documents to Submit All relevant licenses, certificates, and proof of experience

Bidding Process

Process Timeline

1. Preliminary Stage

12-01-2026 16:05

2. Commercial Stage

12-01-2026 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Upload scanned copy of Tender Fee of 600/- in the form of demand draft only (cash not acceptable) in favor of executive engineer, Sachivalaya Complex Electrical division, gandhinagar payable at gandhinagar from any Nationalized/scheduled bank.

Required
2

Upload scanned copy of security/earnest money Deposit of 4000/- in the form of FDR (with a validity period of not less than 165 days)/Bank guarantee from Nationalized/Scheduled Bank in favour of executive engineer, sachivalaya complex electrical division, gandhinagar OR exemption certificate is valid

Required
3

Upload scanned copy Bank Solvency(25 percent of estimated cost put to tender i.e. 87,403.00-)issued in current calendar Year

Required
4

Upload scanned copy of permanent Acount number(PAN)issued by income tex Department

Required
5

Upload scanned copy of GST Registration Certificate.

Required
6

Upload scanned copy of E-2 and above category ragistration(Electrical). (Renewal Receipt of Registration is not valid)

Required
7

Upload scanned copy of valid Electric contractor licence (Renewal Receipt of Electric contractor licence is not valid)

Required
8

Bidder must have one office / Workshop / service centre in gujarat. (Copy of documents to prove local office / warkshop in gujarat please attech the copy of any one of the following; Propety tax bill/Electricity bill/Telephone bill/GST Registration copy/Lease agreement etc.)

Required
9

Upload signed and scanned copy of Declaration Letter of Bidder (Annexer A)

Required
10

Bidder must have as prime contractor or as nominated sub-contractor (Approved by Employer) work experience (similar nature of work v vip site like hon’ble chief minister, hon’ble dy. chief minister, hon’ble minster offices ,assembly house offices ,)as follows in form-3-A For Govt work Completion certificate in form-3-A with detailed BOQ required At least One similar work having updated completion cost not le ss than Rs. 1,39,900.00

Required
11

Upload scanned copy of annual turnover statement certified by C.A. of any one of last five financial year i.e. 2020-21 to 2024-25 uploaded to the current financial year shall be more than 3,49,611.40

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required
2

Emd fee Form

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - Commercial Stage

1

percentage rate

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 12th January 2026 at 4:00 PM. Bidders must upload all required documents before this time, as late submissions will not be accepted.

What documents are required to participate in this tender?

Participants must submit:

  • Tender fee demand draft of Rs. 600
  • Earnest money deposit of Rs. 4,000 via FDR or bank guarantee
  • Valid electrical contractor license (E-2 or above)
  • Proof of local office in Gujarat
  • Experience certificates for similar government projects
  • Financial statements for last five years
  • GST registration and PAN card
  • Declaration letter (Annexer A)
    All documents must be scanned and uploaded as per the tender guidelines.
How is the evaluation of bids conducted?

Bids are evaluated in two stages:
1. Technical Evaluation: Based on eligibility, experience, licenses, and submitted documents.
2. Financial Evaluation: Based on the percentage rate offered in the commercial bid.
The final award is made to the bidder with the best overall score considering both technical and financial criteria, ensuring transparency and fairness.

Can I participate if I do not have a local office in Gujarat?

No, having a local office or workshop in Gujarat is mandatory. Proof such as property tax, electricity bill, lease agreement, or GST registration must be provided to qualify for participation.

Are physical documents required at the time of bid submission?

No, all documents must be uploaded electronically through the official portal. Physical submissions are not accepted. Ensure all scanned copies are clear and legible to avoid disqualification.

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