Open State Governments & UT NPROCURE

Tender for Annual Comprehensive Maintenance of A.C, W.C & Geysers in Gandhinagar

Bid Publish Date

28-Dec-2025, 7:30 pm

Bid End Date

12-Jan-2026, 6:00 pm

Value

₹6,41,372

Location

GANDHINAGAR , GUJARAT

Progress

Issue28-Dec-2025, 7:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 3

ELECTRICAL WATER LEVEL RECORDER MICROCENTRIFUGES

This government tender offers electrical and maintenance service providers an opportunity to secure a contract for annual comprehensive maintenance of A.C, W.C, and geysers in Gandhinagar. Managed by the Project Implementation Unit, this project aims to ensure reliable cooling and water heating systems across government facilities in Ahmedabad City & Rural areas. The tender emphasizes quality, safety, and timely service delivery, with a project value of approximately INR 641,372.22 and a 12-month completion period. Bidders must meet strict eligibility criteria, including valid licenses, GST registration, and relevant experience. The process is conducted online via the NPROCURE portal, with detailed documentation, submission deadlines, and evaluation criteria designed to ensure transparency and fairness. This is an excellent opportunity for electrical contractors, maintenance firms, and service providers seeking to work on government projects with a focus on facility management and electrical services.

Scope Of Work

The selected contractor will be responsible for providing comprehensive maintenance services for A.C, W.C, and geysers across designated government facilities in Gandhinagar. Key deliverables include:

  • Routine inspection and servicing of all cooling and water heating units
  • Immediate repair and replacement of faulty components
  • Preventive maintenance to extend equipment lifespan
  • Ensuring compliance with safety and quality standards

The process involves:

  1. Conducting initial site assessment
  2. Preparing maintenance schedules
  3. Performing scheduled inspections and repairs
  4. Documenting service reports and maintaining logs
Equipment Type Maintenance Frequency Key Tasks
Air Conditioners Quarterly Cleaning filters, checking refrigerant levels
Water Coolers Bi-monthly Descaling, valve inspection
Geysers Monthly Thermostat calibration, element replacement

The contractor must adhere to the specifications detailed in the Standard Specification for Electrical Work and Terms & Conditions provided in the tender documents. All work must be completed within the stipulated 12 months period, with quality assurance and safety compliance as top priorities.

Technical Specifications

The maintenance work must comply with the Standard Specification for Electrical Work as specified in the tender documents. Equipment specifications include:

Equipment Capacity Technical Parameters
Air Conditioners 1.5 Ton Cooling capacity, energy efficiency standards
Water Coolers 50 Litre Descaling, filtration standards
Geysers 15-30 Litre Thermostat accuracy, safety features

Procedures involve:

  • Inspection of existing units
  • Testing and calibration
  • Replacement of defective parts
  • Final testing and commissioning

All work must meet the technical standards outlined in the provided documents and adhere to safety and environmental regulations.

Financial Requirements

The estimated project cost is approximately INR 641,372.22. The financial breakdown includes:

Cost Component Amount (INR)
Equipment & Materials 300,000
Labour & Services 250,000
Miscellaneous & Contingencies 91,372.22

Payment terms are as follows:

  • 10% advance upon contract signing
  • 40% after completion of initial inspection and setup
  • 50% upon final acceptance and approval of work

All payments will be made against submission of valid invoices and service reports, complying with the terms specified in the tender documents.

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Eligibility Criteria

  • ✓ Must have valid electrical contractor license issued by the Government of Gujarat.
  • ✓ Must possess GST Registration and valid PAN Card.
  • ✓ Must submit Earnest Money Deposit (EMD) in the form of FDR or valid exemption certificate.
  • ✓ Must demonstrate experience of at least one year in similar maintenance work, supported by Form-3A or equivalent documentation.
  • ✓ Must upload Declaration Letter as per ANNEXURE-A.pdf.
Qualification Requirement Details
Electrical Contractor License Valid and issued by Gujarat Government
GST Registration Valid and active
Experience in similar work Minimum 1 year
Financial stability As per the financial criteria specified in the tender

Bidders must meet all eligibility requirements to qualify for the technical and financial evaluation stages.

Bidding Process

Process Timeline

1. Priliminary Stage

12-01-2026 18:02

2. Commercial Stage

12-01-2026 18:05

Required Forms

Priliminary

Tender Fee EMD And Registration Details Form

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Upload scan copy of the Tender / Bid fee

Required
2

Upload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate.

Required
3

Upload scan copy of the Valid GST Registration Certificate

Required
4

Upload scan copy of the Valid PAN Card

Required
5

Upload Scan copy of Valid Contractor license issued by Government of Gujarat. [Renewal Receipt of Electrical Contractor License is not Valid]

Required
6

Upload Scan copy of Valid Contractor Registration Certificate [Electrical] issued by R&B Department Government of Gujarat. [Renewal Receipt of Registration is Not Valid]

Required
7

Upload scan copy of Declaration Letter of Bidder as per ANNEXURE-A.pdf

Required
8

Upload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) 40 Percentage. The Work Should be for one year only, Otherwise equal amount shall be calculate.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this tender?

The scope includes comprehensive maintenance of A.C, W.C, and geysers across government facilities in Gandhinagar. Tasks involve routine inspections, repairs, replacements, and preventive maintenance to ensure optimal performance and safety.

What are the eligibility criteria for bidders?

Bidders must hold valid Electrical Contractor License, GST Registration, and demonstrate at least one year of experience in similar work. They must also submit relevant documents like Form-3A, Declaration Letter, and EMD as specified.

How can I participate in the bidding process?

Register on the NPROCURE portal, obtain a Digital Certificate, review tender documents, and submit both technical and financial bids online before the deadline. Attend the training sessions for assistance if needed.

What is the estimated value of this tender?

The estimated project cost is approximately INR 641,372.22. The detailed financial breakdown includes equipment, labor, and miscellaneous expenses, with payments scheduled based on project milestones.

What are the key dates I should be aware of?

Bid submission starts on 28-12-2025 and ends on 12-01-2026. The bid opening is scheduled for 12-01-2026 at 18:00. Ensure all documents are submitted before the deadline to qualify for evaluation.

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