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Bid Publish Date
29-Dec-2025, 9:30 am
Bid End Date
12-Jan-2026, 6:00 pm
Value
₹10,99,728
Location
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹900
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
This government tender offers an opportunity for electrical contractors to provide comprehensive maintenance services for Air Conditioners, Water Coolers, and Geysers in Gandhinagar, Gujarat. Managed by the Project Implementation Unit, this 12-month contract requires experienced firms with valid licenses, GST registration, and proven expertise in similar government projects. The tender emphasizes quality, safety, and timely service delivery, with a total estimated value of approximately ₹10,99,728.40. Bidders must submit their proposals electronically, adhering to strict eligibility and documentation requirements. The process includes bid submission, evaluation, and award, with key deadlines set for December 2025 and January 2026. This is a significant opportunity for reputed electrical maintenance companies to collaborate with the government and contribute to public infrastructure upkeep.
The selected contractor will be responsible for providing comprehensive maintenance services for the following appliances:
Key deliverables include:
Process steps:
| Specification | Details |
|---|---|
| Service Period | 12 months |
| Locations | Dethali, Siddhpur, Rural Patan |
| Equipment Types | AC, Water Cooler, Geyser |
| Response Time | Within 24 hours for emergency |
| Quality Standards | As per Standard Specification for Electrical Work.pdf |
The contractor must ensure timely and quality service, adhering to the specifications outlined in the tender documents.
| Parameter | Specification |
|---|---|
| Equipment Types | Air Conditioners, Water Coolers, Geysers |
| Maintenance Frequency | Monthly and as needed for repairs |
| Response Time | Emergency repairs within 24 hours |
| Standards | As per Standard Specification for Electrical Work.pdf |
| Certification | All work to be certified by authorized personnel |
The contractor must follow the technical guidelines outlined in the tender documents, ensuring compliance with safety and quality standards. The process involves initial assessment, scheduled maintenance, and emergency repairs, documented through reports for accountability.
The total estimated project cost is approximately ₹10,99,728.40. Bidders must submit a bid with a valid tender fee of ₹900, along with the Earnest Money Deposit (EMD) in the form of FDR or an exemption certificate. The financial bid should include the percentage rate for services, submitted via the prescribed form. Payment terms include a schedule based on completion of milestones, with payments released upon approval of work done. The bid validity period is 120 days, and all financial proposals must adhere to the guidelines specified in Schedule B. The contract amount covers routine maintenance, repairs, and replacement of parts, ensuring cost-effective service delivery.
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✓ Must have valid electrical contractor license issued by the Government of Gujarat.
✓ Must possess valid GST Registration Certificate.
✓ Must submit scan copies of the Tender Fee, Earnest Money Deposit (FDR or exemption certificate), PAN Card, and other required documents.
✓ Experience in executing similar government electrical maintenance projects for at least one year.
✓ Demonstrated ability to handle maintenance work for appliances like ACs, Geysers, and Water Coolers.
| Qualification | Minimum Requirement |
|---|---|
| Electrical Contractor License | Valid and issued by Gujarat Government |
| GST Registration | Valid and active |
| Experience | Minimum 1 year in similar work |
| Financial Stability | Evidence of financial capacity as per the attached Schedule B |
Note: Renewal receipts of licenses are not acceptable; only valid, current licenses are eligible.
12-01-2026 18:02
12-01-2026 18:05
Tender Fee EMD And Registration Details Form
User Defined Template-Standard
Percentage Rate
Library-Secured
Upload scan copy of the Tender / Bid fee
RequiredUpload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate.
RequiredUpload scan copy of the Valid GST Registration Certificate
RequiredUpload scan copy of the Valid PAN Card
RequiredUpload Scan copy of Valid Contractor license issued by Government of Gujarat. [Renewal Receipt of Electrical Contractor License is not Valid]
RequiredUpload Scan copy of Valid Contractor Registration Certificate [Electrical] issued by R&B Department Government of Gujarat. [Renewal Receipt of Registration is Not Valid]
RequiredUpload scan copy of Declaration Letter of Bidder as per ANNEXURE-A.pdf
RequiredUpload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) 40 Percentage. The Work Should be for one year only, Otherwise equal amount shall be calculate.
RequiredKey insights about GUJARAT tender market
This tender involves providing annual comprehensive maintenance for Air Conditioners, Water Coolers, and Geysers in Gandhinagar, Gujarat. The contractor will handle routine inspections, repairs, and replacements to ensure optimal performance and safety of electrical appliances across multiple locations, including Dethali, Siddhpur, and Rural Patan. The scope emphasizes quality service delivery, adherence to safety standards, and timely maintenance as per the specifications outlined in the tender documents.
Eligible bidders must possess a valid electrical contractor license issued by the Gujarat Government, a valid GST registration, and demonstrate experience in similar government projects for at least one year. They must submit all required documents, including the Tender Fee, EMD (FDR or exemption), PAN Card, and Registration Certificates. Renewal receipts are not accepted; only current, valid licenses are eligible. Detailed criteria are provided in the tender notice and must be strictly followed.
Bidders should download the tender documents from the official portal, prepare all required documents, and submit technical and financial bids electronically via the nProcure platform before the deadline. The process includes attending pre-bid training if needed, attending the bid opening, and complying with all submission guidelines. Timely submission is critical, with the bid closing date set for 12-01-2026 at 18:00.
Bids will be evaluated based on technical competence (40%), relevant experience (30%), cost competitiveness (20%), and document compliance (10%). Minimum qualifying marks are required in each category. The evaluation emphasizes quality, experience, and cost-efficiency, ensuring selection of capable and reliable contractors for government electrical maintenance services.
The bid submission starts on 29-12-2025 at 09:30 and ends on 12-01-2026 at 18:00. The bid opening is scheduled for 12-01-2026 at 18:02. Bidders must ensure all documents are submitted before the deadline to avoid disqualification. The evaluation and award process will follow shortly after bid opening, with contract notification expected by 18-01-2026.
Project Implementation Unit
📍 GANDHINAGAR, GUJARAT
Project Implementation Unit
📍 GANDHINAGAR, GUJARAT
Project Implementation Unit
📍 GANDHINAGAR, GUJARAT
Project Implementation Unit
📍 GANDHINAGAR, GUJARAT
Project Implementation Unit
📍 GANDHINAGAR, GUJARAT
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