Open Power and Energy NPROCURE

Government Tender for Bi-Annual Contract to Hire Diesel A/C Cars in Navsari

Bid Publish Date

18-Dec-2025, 7:00 pm

Bid End Date

08-Jan-2026, 5:00 pm

Value

₹13,14,331

Location

NAVSARI , GUJARAT

Progress

Issue18-Dec-2025, 7:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 5

VALVE PARTS AND ACCESSORIES ELECTRICAL TRANSPORTATION OF DIESEL DERBY SHOE PETROLEUM FUELS

This government tender offers an opportunity for transportation service providers to secure a Bi-Annual rate contract for hiring diesel-driven air-conditioned cars in Navsari. Managed by Gujarat Energy Transmission Corporation Limited (GETCO), this contract spans 24 months and is aimed at power sector operations within the region. Bidders must meet strict eligibility criteria, including vehicle registration, permits, insurance, and compliance with government safety standards. The tender process involves electronic submission of bids through the nProcure portal, with detailed evaluation based on technical compliance and rate offers. This is an excellent opportunity for vehicle rental companies and transportation service providers looking to work with the government in the power and energy sector, ensuring reliable transportation services for power transmission operations in Navsari.

Scope Of Work

The scope of work includes:

  • Providing diesel-driven, air-conditioned, closed-body cars for power sector operations in Navsari.
  • Vehicles must be not older than 3 years from the date of tender opening.
  • Ensuring regular maintenance, safety, and compliance with government standards.
  • Vehicles should be equipped with airbags as per Bureau of India Standards (BIS).
  • Bidders must submit all required documents including RC, permits, insurance, and licenses.

Key deliverables include:

  • Fully functional, compliant vehicles.
  • Timely and reliable transportation services.
  • Maintenance and safety adherence.

Process flow:

  1. Submission of tender fee and EMD.
  2. Technical document submission.
  3. Rate bid submission.
  4. Evaluation and award.
Specification Details
Vehicle Type Diesel-driven, Air-conditioned, Closed body
Manufacturing Year Not older than 3 years
Seating Capacity Minimum 8+1 persons
Safety Features Airbags as per BIS standards
Documents RC, Road Permit, PUC, Insurance, License

Bidders must ensure full compliance with all technical and safety standards to qualify for the award.

Technical Specifications

Vehicles must be diesel-driven, air-conditioned, and of closed body type. They should have manufacture dates on or after April 1, 2021, and be fitted with airbags as per Bureau of India Standards (BIS). The vehicles should have a minimum seating capacity of 8+1 persons and be fit for daily operation in power sector activities.

Parameter Specification
Model Year >= 2021
Fuel Type Diesel
Airbags As per BIS standards
Seating Capacity Minimum 8+1
Certification RC, Fitness, Insurance

Sequential process for vehicle compliance:

  1. Vehicle registration and permits verification.
  2. Inspection for safety features including airbags.
  3. Submission of all technical documents.
  4. Regular maintenance and safety checks during contract period.

Financial Requirements

The estimated contract value is approximately INR 13,14,331.20. Bidders should submit their rate percentage as part of the commercial bid, which will determine the final cost. The payment schedule will be based on monthly vehicle deployment and performance milestones.

Cost Element Description
Base Rate Per vehicle per month
Additional Charges For extra services, if any
Total Estimated Cost INR 13,14,331.20

Payment Terms:

  • Payments will be made monthly based on verified vehicle deployment.
  • Invoices must be submitted along with performance reports.
  • Payments will be processed within 15 days of invoice approval.

Bidders are advised to quote competitive rates considering the scope and duration of the contract.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid vehicle registration, permits, and insurance.
  • ✓ Vehicles must be manufactured on or after April 1, 2021.
  • ✓ Must possess GST registration, PAN, and PF registration.
  • ✓ Must have valid driving licenses and driver badges.
  • ✓ Vehicles should be fitted with airbags as per Bureau of India Standards.
  • ✓ Submit all required documents including RC, fitness, insurance, permits, and undertaking bonds.
  • ✓ Bidder should have experience in providing transportation services for government or large organizations.
Qualification Details
Vehicle Age Not more than 3 years
Registration Valid RC, Road permit, PUC
Insurance Comprehensive, up-to-date
Licenses Valid driver licenses and badges
Documents GST, PAN, PF, Undertaking

Note: Bidders must provide duly signed tender documents and undertaking bonds to qualify.

Bidding Process

Process Timeline

1. Preliminary Stage

08-01-2026 17:10

2. Technical Stage

08-01-2026 17:15

3. Commercial Stage

08-01-2026 17:30

Required Forms

Preliminary

TF & EMD Navsari

User Defined Template-Standard

Required

Technical

i Agree

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Tender fee payment acknowledgement receipt

Required
2

EMD payment acknowledgement receipt

Required

Stage - Technical Stage

1

Copy of RC book Registration of Taxi/Maxi passing vehicle

Required
2

Copy of road (Contract carriage) permit of vehicle.

Required
3

Copy of PUC certificate (regularly renewed as per RTO rules)

Required
4

Copy of driving license of LMV cab & Badge. (Taxi base)

Required
5

Copy of Taxi passing certificate minimum (8+1) persons

Required
6

Copy of vehicle fitness certificate from RTO

Required
7

Valid Comprehensive Insurance certificate covering period up to date

Required
8

Quotation of new proposed vehicle as per tender requirement

Required
9

As per GOI gazette CG-DL-E-04032021-225641, Dtd:-03.03.2021 sub rule no (9), vehicles manufactured on and after the 1st day of April, 2021 In the case of new models, and 31st day of August, 2021, in the case of existing models, shall be fitted with airbag for the person occupying the front seat, other than the driver and the requirement for such airbag shall be as per AIS 145, as amended from time to time, till the corresponding Bureau of India standards (BIS) specification are notified under the Bureau of India Standards Act, 2016

Required
10

Copy of PF registration compulsory

Required
11

Copy of PAN no

Required
12

Copy of GST Registration

Required
13

Copy of Road Tax

Required
14

Valid licence of driver

Required
15

Duly signed tender copy

Required
16

Any other document

17

UNDERTAKING CUM INDEMNITY BOND

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary purpose of this government tender?

This tender aims to establish a Bi-Annual rate contract for hiring diesel-driven closed body A/C cars for GETCO Navsari. The contract duration is 24 months, providing reliable transportation services for power sector operations. Bidders must meet specific technical and eligibility criteria, including vehicle registration, permits, insurance, and compliance with government standards. The tender encourages qualified transportation service providers to submit competitive bids for a lucrative government contract, ensuring efficient mobility for the power transmission sector.

Who is eligible to participate in this tender?

Eligible bidders should be transportation service providers with valid vehicle registration and permits, including RC books, road permits, PUC certificates, and driver licenses. They must also possess GST registration, PAN, PF registration, and comprehensive vehicle insurance. Bidders should have vehicles manufactured on or after April 1, 2021, fitted with airbags as per government standards. The company must submit all required documents, including undertaking and indemnity bonds, to qualify for participation.

What are the key technical specifications for the vehicles?

The vehicles must be diesel-driven, air-conditioned, closed-body cars with model registration not exceeding 3 years from the tender opening date. They should have valid RC, road permits, PUC, fitness certificates, and comprehensive insurance. Vehicles must be fitted with airbags as per Bureau of India Standards (BIS). The specifications also include minimum seating capacity of 8+1 persons and compliance with GOI gazette standards. Vehicles should be manufactured after April 1, 2021, to meet safety and emission norms.

What is the estimated financial value of this tender?

The estimated cost of the contract is approximately INR 13,14,331.20. The tender includes detailed cost components, with a minimum bid value based on current market rates for vehicle rental and services. Payment terms are aligned with contract milestones, ensuring timely compensation for successful bidders.

How does the bidding process work?

The bidding process involves three main stages:

  1. Preliminary Stage: Submission of tender fee and EMD acknowledgment receipts.
  2. Technical Stage: Submission of vehicle documents, licenses, and technical compliance.
  3. Commercial Stage: Submission of rate percentage offers.

Bidders must submit their bids electronically via the nProcure portal before the bid end date (08-01-2026). The evaluation will be based on technical compliance and the percentage rate offered. The award will be given to the most suitable bidder meeting all criteria.

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