Gujarat Tourism Event Management Agency Tender - Empanelment for State Government Projects

The selected agencies will be responsible for:

• Planning, organizing, and executing tourism events, festivals, and promotional activities across Gujarat.
• Providing comprehensive event management services including logistics, decoration, entertainment, and security.
• Ensuring compliance with all government regulations and safety standards.
• Coordinating with local authorities, vendors, and stakeholders.

Key deliverables include:

• Detailed event proposals and timelines.
• Regular progress reports.
• Post-event evaluations and reports.

Process for empanelment:

1. Submission of tender fee, EMD, and technical documents.
2. Technical evaluation by the committee.
3. Final selection and empanelment.

Important requirements:

• Proven experience in managing large-scale events.
• Adequate infrastructure and manpower.
• Ability to deliver within stipulated timelines.

Procedures:

• Submit detailed technical proposal.
• Demonstrate capacity with past project examples.
• Provide technical certifications and compliance documents.

The estimated budget for the empanelment process is approximately ₹2 crore, divided across various categories of events. The tender fee is ₹5000, and the EMD amount is to be submitted as specified in the tender document. Payment terms include:

• 10% advance upon contract signing.
• 40% after completion of 50% of deliverables.
• Remaining 50% upon successful project completion.