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Open State Governments & UT NPROCURE
Tender for Mahashivratri Mela 2026 - Bhavnath Mandap Service & Related Works
Progress
Issue09-Jan-2026, 12:00 am
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹5,000
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
The Junagadh Municipal Corporation is inviting bids for the Mahashivratri Mela 2026 Bhavnath Mandap Service and related works. This government tender offers a unique opportunity for experienced contractors to deliver comprehensive event infrastructure, including stage setup, lighting, sound, and safety arrangements for the annual Mahashivratri festival in Junagadh, Gujarat. With an estimated project value of INR 70 lakhs, the tender emphasizes transparency, technical excellence, and timely delivery. Bidders must meet strict eligibility criteria, submit detailed technical and financial proposals, and adhere to specified deadlines. The process includes online bid submission, evaluation, and award, with support available through training sessions. This project is ideal for firms specializing in large-scale event infrastructure, cultural event management, and construction services seeking a prestigious government contract. Participation in this tender will demonstrate your capability to handle significant public events, ensuring safety, quality, and cultural integrity.
Scope Of Work
The scope of work includes the following key activities:
- Setup and management of Bhavnath Mandap for the Mahashivratri Mela 2026.
- Provision of infrastructure, including stages, seating arrangements, lighting, and sound systems.
- Decorative work aligned with cultural and religious themes.
- Maintenance and cleaning during the event period.
- Safety and security arrangements as per government standards.
The process involves:
- Preparation phase: Site assessment, procurement of materials, and setup planning.
- Implementation phase: Construction, decoration, and infrastructure installation.
- Operational phase: Managing the event activities, ensuring safety, and providing support services.
- Dismantling phase: Post-event cleanup and site restoration.
The work must comply with all relevant safety standards and local regulations. The detailed specifications and technical requirements are attached in the tender document.
| Item | Specification |
|---|---|
| Mandap Size | As per detailed drawings |
| Lighting | LED-based, energy-efficient |
| Sound System | Suitable for large gatherings |
| Safety Measures | Fire safety, crowd control |
Bidders are expected to provide detailed project timelines and resource plans as part of their proposals.
Technical Specifications
| Parameter | Specification |
|---|---|
| Mandap Material | Weather-resistant, durable materials |
| Lighting | LED floodlights with backup power |
| Sound System | High-capacity speakers with amplifiers |
| Power Supply | Adequate generators with fuel backup |
| Safety Equipment | Fire extinguishers, crowd control barriers |
The technical setup must ensure safety, durability, and compliance with local standards. Bidders should include detailed technical drawings and specifications in their proposals. The process involves site inspection, procurement, installation, and testing of all equipment and infrastructure components.
Financial Requirements
The estimated project cost is approximately INR 70,00,000, which includes all materials, labor, and miscellaneous expenses. The payment will be made in phases:
- 30% advance upon contract signing
- 40% after completion of setup and infrastructure installation
- 30% after successful event execution and final inspection
| Cost Component | Amount (INR) |
|---|---|
| Material Procurement | 35,00,000 |
| Labor & Services | 25,00,000 |
| Miscellaneous & Contingencies | 10,00,000 |
Bidders must submit a detailed financial proposal along with their technical bid, including all cost components and payment schedules. The bid should be inclusive of applicable taxes and duties.
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Eligibility Criteria
✓ Must have valid registration and licenses for event management and construction activities.
✓ Proven experience in executing similar large-scale event setups within Gujarat.
✓ Demonstrated financial stability with an annual turnover of at least INR 50 lakhs in the last three years.
✓ Submission of all required documents, including technical certifications, previous project references, and financial statements.
✓ Compliance with government safety, security, and environmental regulations.
| Criterion | Requirement |
|---|---|
| Registration | Valid business registration certificates |
| Experience | Minimum 3 years in event infrastructure projects |
| Financial Capacity | Turnover of at least INR 50 lakhs annually |
| Certifications | ISO or equivalent safety/security certifications |
| Past Projects | Successful completion of at least 2 similar projects |
Note: All submitted documents must be current, valid, and verifiable.
Bidding Process
Process Timeline
1. Preliminary Stage
29-01-2026 12:00
2. Commercial Stage
29-01-2026 12:05
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
1
As Per Tender
Required 2
As Per Tender
Required 3
As Per Tender
Required 4
As Per Tender
Required 5
As Per Tender
Required 6
As Per Tender
Required 7
As Per Tender
Required 8
As Per Tender
Required 9
As Per Tender
Required 10
As Per Tender
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for the Mahashivratri Mela 2026 tender?
The bid submission deadline is 27th January 2026 at 6:00 PM. Bidders must ensure all documents are uploaded and complete before this time, as late submissions will not be accepted.
What are the eligibility criteria for participating in this tender?
Eligible bidders must have valid registration, proven experience in large-scale event infrastructure, a minimum annual turnover of INR 50 lakhs, and necessary safety certifications. All required documents must be current and verifiable.
How can I obtain the tender documents and participate in the process?
Tender documents are available for free download on the official portal. Bidders need to register, pay the tender fee of INR 5000, and submit their technical and financial proposals online before the deadline. Support is available through training sessions and helpdesk contacts.
What technical specifications are required for the infrastructure setup?
The setup requires weather-resistant materials for the Mandap, energy-efficient LED lighting, high-capacity sound systems, and adequate power backup. Detailed technical parameters are provided in the tender document, ensuring safety and durability for large crowds.
What is the evaluation process for the bids?
Bids will be evaluated based on technical quality (50%), financial competitiveness (30%), and past experience (20%). Minimum technical scores must be met, and the highest combined score will determine the successful bidder.
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Documents 1
MAHSIVRATRI-2026.pdf
TENDER_DOCUMENT