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Open State Governments & UT NPROCURE

Surat Municipal Corporation Tender for Housekeeping Services at South Zone-A (Udhna) for 01+01 Years

Bid Publish Date

04-Feb-2026, 12:29 pm

Bid End Date

20-Feb-2026, 12:30 pm

Location

SURAT , GUJARAT

Progress

Issue04-Feb-2026, 12:29 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹4,602

Contract Form

Service

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 1

HOSPITALITY RELATED SERVICES

Surat Municipal Corporation is inviting qualified service providers to bid for housekeeping and cleaning services at multiple community halls in South Zone-A, Udhna. This open tender offers an excellent opportunity for experienced vendors to participate in urban sanitation initiatives, ensuring high standards of cleanliness in public spaces. The project covers Vahivati Bahavan, Khatodara, Harinagar-3, Unn-Bhestan, Bhestan, and H-15 Bhestan community halls, with a contract duration of 01+01 years. Bidders must meet eligibility criteria, submit technical and financial proposals via the NPROCURE platform before the deadline of 20th February 2026. The tender emphasizes transparency, quality, and compliance with municipal standards, contributing to Surat's sustainable urban development goals. Detailed documentation and support are available for registered bidders, making this a strategic opportunity for facility management companies specializing in public sanitation services.

Scope Of Work

The scope of work includes:

  • Providing comprehensive housekeeping and cleaning services at specified community halls in South Zone-A, Udhna, Surat.
  • Tasks include sweeping, mopping, dusting, waste disposal, and sanitation of all indoor and outdoor areas.
  • Maintenance of hygiene standards as per government and municipal guidelines.
  • Regular cleaning schedules to be adhered to, with flexibility for additional requests.
  • Use of approved cleaning materials and equipment.
  • Ensuring safety protocols during all cleaning activities.

Bidder must deliver:

  1. Daily cleaning and sanitation
  2. Waste collection and disposal
  3. Maintenance of cleaning equipment
  4. Periodic deep cleaning as specified in the tender documents
Location Specific Tasks Frequency
Vahivati Bahavan General cleaning, waste disposal Daily
Khatodara Community Hall Sanitation, dusting Daily
Harinagar-3 Community Hall Floor cleaning, waste removal Daily
Unn-Bhestan Community Hall Deep cleaning, sanitation Weekly
Bhestan Community Hall Routine cleaning Daily
H-15 Bhestan Surface cleaning, waste management Daily

All services must comply with the specifications outlined in the tender documents, available for download upon registration.

Technical Specifications

The technical specifications include:

Parameter Requirement
Cleaning Equipment Approved and maintained as per standards
Cleaning Materials Eco-friendly, approved by municipal authorities
Staff Qualification Trained personnel with valid safety certifications
Work Schedule Daily cleaning from 6:00 AM to 10:00 PM
Quality Standards Adherence to municipal sanitation standards and guidelines

Bidder must demonstrate capability to deploy trained staff and suitable equipment, ensuring compliance with all technical and safety standards specified in the tender documents.

Financial Requirements

The estimated value of the contract is competitive, with detailed cost breakdowns provided in the bid submission. The financial proposal must include:

Cost Component Estimated Amount (INR)
Monthly Service Fee As per bid
One-time Setup Charges As applicable
Additional Charges For extra services or requests

Payment terms are as follows:

  • 30% advance upon contract signing
  • 70% after monthly verification and approval
  • Payments will be made through electronic transfer upon submission of invoices and compliance reports.

Bidders should ensure their financial proposals are comprehensive and aligned with the tender guidelines.

Documents 6

w29 vahivati bhavan tech. bid.pdf

TENDER_DOCUMENT

w30 khatodara tech. bid.pdf

TENDER_DOCUMENT

w31 harinagar-3 tech. bid.pdf

TENDER_DOCUMENT

w32 unn-bhestan tech. bid.pdf

TENDER_DOCUMENT

w33 bhestan tech bid.pdf

TENDER_DOCUMENT

w34 h-15 bhestan tech. bid.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid registration and licenses to operate as a housekeeping service provider.
  • ✓ Proven experience in providing cleaning services for government or municipal buildings.
  • ✓ Demonstrated financial stability with turnover exceeding specified thresholds.
  • ✓ Submission of all required documents including tender fee, EMD, and relevant certifications.
  • ✓ Compliance with safety, health, and environmental regulations.
Criterion Requirement
Tender Fee Rs. 4602 (non-refundable)
EMD As specified in the tender document
Experience Minimum 3 years in similar service contracts
Financials Annual turnover of at least Rs. 10 lakh for the last 3 years
Certifications Valid GST registration, labor compliance certificates

Bidders must meet all eligibility criteria to qualify for the tender process.

Bidding Process

Process Timeline

1. Preliminary Stage

20-02-2026 18:05

2. Commercial Stage

27-02-2026 18:05

Required Forms

Preliminary

SMC 100 percent bid fee 100 percent EMD Tabular Form

User Defined Template-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scan Copy of Tender Fee

Required
2

Scan Copy of EMD

Required
3

Scan Copy of all required documents as per tender

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The last date for bid submission is 20th February 2026 at 6:00 PM. Bidders must submit all required documents and bids before this deadline via the NPROCURE platform. Late submissions will not be accepted under any circumstances.

What documents are required to participate in this tender?

Bidders must submit:

  • Scan copy of tender fee
  • Scan copy of EMD
  • All required documents as per tender guidelines, including registration certificates, experience proofs, and certifications. These documents are mandatory for preliminary evaluation.
How will the evaluation of bids be conducted?

Bid evaluation will be based on technical competence (50%), experience (20%), financial proposal (20%), and compliance with technical specifications (10%). Bids must meet minimum qualifying marks in each category to qualify for the final selection.

Are there any training sessions available for bidders?

Yes, free vendor training camps are organized every Saturday at (n)code solutions, Ahmedabad. These sessions help bidders understand the online bidding process, document submission, and platform navigation, ensuring smooth participation.

What is the scope of work for this tender?

The scope includes comprehensive housekeeping and cleaning services at multiple community halls in South Zone-A, Udhna, Surat. Tasks involve daily cleaning, waste management, sanitation, and periodic deep cleaning. Bidders must adhere to specified standards and use approved eco-friendly materials, ensuring hygiene and safety across all locations.

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