Operation and maintenance of street light in Mayfield Garden under jurisdictions of Municipal Corporation Gurugram. (For one year)
Haryana Government
GURUGRAM, HARYANA
Posted:
16 December 2025
Closed:
23 December 2025
EPROCURE
Open State Governments & UT NPROCURE
Surat Municipal Corporation Water Station Maintenance Tender - 3-Year Operation & Repair
Progress
Issue04-Feb-2026, 9:30 am
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹2,832
Contract Form
Works
Completion Period
36 Months
Currency Type
Single
Categories
8
The Surat Municipal Corporation is inviting bids for a comprehensive 3-year operation and maintenance contract for the Khatodara Water Distribution Station. This project aims to ensure reliable water supply, system upkeep, and preventive repairs within Surat, Gujarat. The tender offers an excellent opportunity for experienced contractors specializing in water infrastructure management to contribute to public utility services. The scope includes routine inspections, emergency repairs, and compliance with safety standards, with a project value estimated at approximately 8.91 million INR. Bidders must meet eligibility criteria, submit all required documents, and adhere to strict deadlines. The process emphasizes transparency, technical competence, and cost-effectiveness. Download detailed tender documents and participate in the online bidding process to secure this contract, supporting sustainable urban water management in Surat.
Scope Of Work
The selected contractor will be responsible for the following tasks:
- Operation and maintenance of Khatodara Water Distribution Station for a period of three years.
- Conduct regular inspections and preventive maintenance to ensure optimal functioning.
- Repair and replace faulty equipment, pipelines, and valves.
- Maintain detailed logs of operational activities, repairs, and inspections.
- Ensure compliance with all safety and environmental regulations.
The process involves:
- Routine monitoring of water distribution systems.
- Immediate response to system faults or failures.
- Scheduled preventive maintenance as per the maintenance plan.
- Reporting and documentation of all maintenance activities.
- Coordination with Surat Municipal Corporation for operational updates and compliance.
| Key Deliverables | Specifications |
|---|---|
| Maintenance Schedule | Monthly and quarterly plans |
| Repair Response Time | Within 24 hours of fault detection |
| Equipment Standards | Comply with national safety norms |
| Reporting Frequency | Weekly and monthly reports |
The contractor must ensure minimal disruption to water supply during maintenance activities and adhere to the project timeline of 36 months.
Technical Specifications
The maintenance work requires adherence to the following technical parameters:
| Parameter | Specification |
|---|---|
| Water Pressure | 2-4 bar |
| Pipe Material | PVC, DI, or HDPE as per standards |
| Pump Capacity | 100-500 HP |
| Control Systems | SCADA compatible |
| Safety Standards | IS and IEC standards |
Sequential procedures include:
- Conduct initial assessment and site survey.
- Develop a detailed maintenance plan.
- Execute routine inspections and repairs.
- Record all activities in maintenance logs.
- Submit periodic reports for review.
All equipment used must meet national safety and quality standards, and the contractor must ensure staff are trained in handling specialized water infrastructure equipment.
Financial Requirements
The total estimated project cost is approximately 8,910,000 INR. Payment will be made based on milestone achievements and submission of satisfactory reports. The breakdown is as follows:
| Cost Component | Amount (INR) |
|---|---|
| Initial Mobilization | 1,782,000 |
| Quarterly Maintenance | 1,182,000 per quarter |
| Emergency Repairs | As per actuals, up to 2,000,000 INR annually |
| Final Settlement | Upon project completion and approval |
Payment terms include:
- 10% advance on contract signing.
- Quarterly payments based on submitted reports.
- Final payment after project completion and acceptance.
All payments are subject to compliance with contractual obligations and satisfactory performance assessments.
Documents 2
Khatodara Technical Bid.pdf
TENDER_DOCUMENT
price Bid.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid registration and licensing to operate water infrastructure maintenance services.
✓ Proven experience in water supply system operation and maintenance.
✓ Demonstrated financial stability with minimum annual turnover of 5 million INR over the last three years.
✓ Submission of all required documents including:
| Document | Description |
|---|---|
| Tender Fee Receipt | Proof of payment of 2832 INR tender fee |
| Earnest Money Deposit (EMD) | Valid EMD as per tender guidelines |
| Company Registration | Valid registration certificate |
| Technical Credentials | Relevant experience certificates |
| Financial Statements | Audited financial reports for last three years |
Important: Bidders must ensure all documentation is complete and valid at the time of submission. Only eligible firms with compliant documentation will be considered.
Bidding Process
Process Timeline
1. Preliminary Stage
2. Commercial Stage
Required Forms
Preliminary
SMC etender 100 per EMD and Tender fee
User Defined Template-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Scan Copy of Tender Fee
Required 2
Scan Copy of EMD
Required 3
Scan Copy of all required documents as per tender condition.
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of the Surat Municipal Corporation water station maintenance tender?
The tender involves operation and maintenance of the Khatodara Water Distribution Station for three years. Responsibilities include routine inspections, repairs, preventive maintenance, and operational management to ensure uninterrupted water supply. Bidders must follow a structured process involving site assessments, scheduled maintenance, and timely reporting. The scope emphasizes system reliability, safety compliance, and minimal service disruption.
Who is eligible to bid for this water infrastructure maintenance project?
Eligible bidders must possess valid licenses, demonstrate experience in water system maintenance, and have financial stability with an annual turnover of at least 5 million INR over the past three years. Required documents include tender fee receipt, EMD, registration certificates, experience proofs, and financial statements. Only firms with complete and compliant documentation will qualify for evaluation.
What are the key deadlines for submitting bids and documents?
The bid submission opens on 04-02-2026 at 15:00 and closes on 18-02-2026 at 18:00. All documents, including tender fee, EMD, and required certifications, must be uploaded before the deadline. Download of tender documents ends on 18-02-2026 at 18:00. Bidders should ensure timely submission to avoid disqualification.
How is the evaluation process conducted for this tender?
Evaluation is based on technical competence (50%), financial offer (30%), and past experience (20%). Bids must meet a minimum technical score of 70%. The process involves document verification, technical assessment, and financial comparison. The highest-scoring bid, considering all criteria, will be awarded the contract, ensuring transparency and fairness.
What support is available for bidders participating online?
Bidders can attend free vendor training sessions held every Saturday from 4:00 PM to 5:00 PM at (n)Code Solutions, GNFC Ltd., Ahmedabad. Support team contact details include phone (+91-79-40007517, 40007514, 40007515) and email ([email protected]). Training covers online bid preparation, submission procedures, and platform navigation to facilitate smooth participation.
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Documents 2
Khatodara Technical Bid.pdf
TENDER_DOCUMENT
price Bid.pdf
TENDER_DOCUMENT