WIPER BLADE FRONT,WHEEL CYLINDER ASSY,REAR WHEEL OIL SEAL,REAR WHEEL BEARING,GEAR LEVER REPAIR KIT,
Indian Army
SONITPUR, ASSAM
Posted:
21 April 2025
Closed:
13 May 2025
GEM
GEM
Indian Army Department Of Military Affairs Vehicle Maintenance Tender Khordha Odisha 2026 - ISI/AAA/TRTL Like Standards & 25% Option
Progress
Issue17-Feb-2026, 5:22 pm
AwardPending
Quantity
39
Category
Comprehensive maintenance
Bid Type
Two Packet Bid
Categories
43
OVER HEAD TANK BRAKE VEHICLE ACCESSORIES AND COMPONENT GEMS AND JEWELLERY GLUCOMETER DIAPHRAGM PUMPS COOLANT LUBE OIL CONING OIL LUBRICANT PRODUCT MACHINE DIAMONDS HOSE PIPE WHEEL BEARING MILITARY VEHICLE BATTERY ENGINE OIL GOLD MEDAL SOLID ROCKET MOTORS VEHICLE PRESSURE WASHER NOZZLE ENGINE BUFFS VALVE MOBIL OIL SPROCKET TANK CLEANER WATER LEVEL RECORDER PUMP REPAIR LUBRICATING OILS FUEL PUMP MACHINE OIL LUBRICANT PIN BUSH COUPLING BLASTING MACHINE WORM GEAR WATER STORAGE AND SUPPLY LABOUR BLADE COMMUNICATION PROTOCOL AUTOMOTIVE CLEANERS SILVER TIP
Tender Overview
The Indian Army, Department Of Military Affairs, seeks a comprehensive maintenance and replacement package covering multiple vehicle components in Khordha, Odisha 751001. Scope includes items such as brake oil, engine oil, fuel hoses, coolant, fuel pumps, steering, wheel bearings, and related delivery/overhaul work across 22 items. The tender allows a 25% quantity variation during contract and during currency, with delivery timing calculated from the last original delivery date, and minimum 30 days. A compulsory pre-bid meeting and a bidder undertaking to replace defective items within 48 hours are mandated. Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate with the bid. Attachments must be signed and stamped by the seller.
Technical Specifications & Requirements
- No explicit product specifications listed in the public data; item 14 notes brake oil quantity ambiguity (0.5 Ltrs potential).
- BOQ comprises 22 items; exact quantities and units not disclosed.
- Clause requires items to be provided as per specification and bidder to ensure compliance with stated terms.
- Pre-bid meeting mandatory; bidder must furnish undertaking for 48-hour replacement of defective items.
- 25% option on quantity during contract and currency, with computation formula ensuring minimum 30 days additional time where applicable.
- Delivery period starts from last date of original delivery order; extended time aligns with option period.
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; signed and stamped bid submissions.
Terms & Eligibility
- Option Clause: up to 25% increase/decrease in bid quantity during and after contract at contracted rates.
- Financial Standing: bidders must declare non-liquidation and non-bankruptcy status via an undertaking.
- Mandatory Documents: PAN, GSTIN, cancelled cheque, EFT mandate; all certificates must accompany bid.
- Compliance: bidders must provide all documents, adhere to ATC terms, and ensure items meet unspecified exact specifications.
- Additional ATC: pre-bid meeting conducted; replacement undertaking to be submitted within 48 hours; items to be supplied as per specification.
Key Specifications
-
- Item scope: Comprehensive maintenance and replacement of multiple vehicle components including braking system, lubrication, fuel system, cooling system, steering, wheels, and associated delivery/overhaul work
-
- Quantity flexibility: 25% increase/decrease allowed during contract and currency at contracted rates
-
- Delivery timing rule: delivery period commencing from the last date of the original delivery order with minimum 30 days in extended cases
-
- Pre-bid requirement: Pre bid meeting is compulsory for all bidders
-
- Defective item replacement: Undertaking to replace defective items within 48 hours
-
- Documentation required: PAN Card, GSTIN, Cancelled cheque, EFT Mandate (certificates to be uploaded with bid)
-
- Brake oil note: Item 14 explicitly mentions brake oil as per requirement or 0.5 Ltr
-
- No explicit public specs: Technical specifications not disclosed; bidders must ensure compliance with stated ATC terms
Terms & Conditions
-
Permanent option clause enabling quantity fluctuation by up to 25% at contract rates
-
Mandatory pre-bid meeting and stamped, signed bid submissions
-
Undertaking to replace defective items within 48 hours
-
Financial standing claims must include non-liquidation and no bankruptcy
-
Required bid documents: PAN, GSTIN, cancelled cheque, EFT mandate
Important Clauses
Payment Terms
Not explicitly stated in data; contract may follow standard government terms via ATC with 25% quantity variation and delivery alignment
Delivery Schedule
Delivery period starts from the last date of original delivery order; extended time computed as (increase quantity/original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not detailed in data; implied via standard contract terms and 48-hour replacement undertaking
Bidder Eligibility
-
Non-liquidation and no bankruptcy status via undertaking
-
Compliance with compulsory pre-bid meeting attendance
-
Submission of PAN, GSTIN, cancelled cheque, EFT mandate with bid
Documents 4
GeM-Bidding-9001187.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Bill of Quantities (BOQ)
22 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | Comprehensive maintenance | Comprehensive maintenance and repair servicing of vehicle by checking all parts of engine electronic parts battery etc including washing using soap solution cleaning internally using vaccum cleaner and externally with water spary jet greasing of complete vehicle polishing the complete vehicle with superior quality of polish including washing of mats | 1 | job | agebrchilka | 30 |
| 2 | All door | All four door lock opening repairing greasing and rifting with the cost of material and labour | 1 | set | agebrchilka | 30 |
| 3 | Replacement Wiper | Replacement of wiper blade set set of two | 1 | set | agebrchilka | 30 |
| 4 | Complete steering | Complete steering coloum opening repairing and refitting with the replacement of the following items | 1 | job | agebrchilka | 30 |
| 5 | Four Wheel greasing | Four wheel opening complete hub greasing break repairing and refitting with replacement of the following items | 1 | job | agebrchilka | 30 |
| 6 | Wheel bearing front | Wheel bearing front | 2 | nos | agebrchilka | 30 |
| 7 | Wheel bearing rear | Wheel bearing rear | 2 | nos | agebrchilka | 30 |
| 8 | Wheel oil seal | Wheel oil seal | 1 | nos | agebrchilka | 30 |
| 9 | break pad | break pad | 1 | nos | agebrchilka | 30 |
| 10 | Rear Brake | Rear Brake linner set | 1 | nos | agebrchilka | 30 |
| 11 | fuel hose pipe | Fuel hose pipe | 1 | no | agebrchilka | 30 |
| 12 | coolant | Coolant | 2 | ltrs | agebrchilka | 30 |
| 13 | Fuel tank cleaning | Fuel tank cleaning with washing material | 1 | job | agebrchilka | 30 |
| 14 | break oil | Break oil | 1 | ltrs | agebrchilka | 30 |
| 15 | Engine oil | Engine oil | 5 | ltrs | agebrchilka | 30 |
| 16 | Fuel pump Overhauling | Complete fuel pump assembly opening overhauling and refitting | 1 | job | agebrchilka | 30 |
| 17 | Complete FIP | Complete FIP and injector machine assembly Opening caliberation and pressure setting and refitting with the replacement of the following items | 1 | job | agebrchilka | 30 |
| 18 | Nozzle | Nozzle | 4 | nos | agebrchilka | 30 |
| 19 | Element | Element | 4 | nos | agebrchilka | 30 |
| 20 | Delivery | Delivery valve | 4 | nos | agebrchilka | 30 |
| 21 | Pump bearing | Pump bearing | 2 | nos | agebrchilka | 30 |
| 22 | Pump repairing kit | Pump repairing kit | 1 | kit | agebrchilka | 30 |
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Historical Data
Required Documents
1
Experience Criteria
2
Past Performance
3
Bidder Turnover
4
Certificate (Requested in ATC)
5
Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
6
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for the vehicle maintenance tender in Khordha Odisha 2026?
Bidders must attend the compulsory pre-bid meeting, submit signed and stamped documents, and provide PAN, GSTIN, cancelled cheque, and EFT mandate. Ensure all 22 item categories are addressed, with the 48-hour replacement undertaking and adherence to the 25% quantity option during contract.
What documents are required for the Khordha maintenance tender submission?
Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate, company registration details, and certificates proving non-liquidation status. All attachments must be signed and stamped by the seller, with compliance to ATCs and corrigenda if any.
What are the delivery and quantity variation terms for this Indian Army tender?
The contract allows up to a 25% variation in quantity during placement and the currency of contract. Delivery timing starts after the last original order date, with minimum 30 days extra time when applying the option clause.
What is the replacement commitment for defective items in this tender?
Bidders must provide an undertaking to replace defective items within 48 hours of notification. This requirement ensures rapid rectification and continuity of vehicle maintenance services.
Are brake oil quantities specified in the tender for item 14?
Item 14 notes brake oil as per requirement or may be 0.5 L. Bidders should verify with the pre-bid meeting for precise quantity, ensuring compliance with the clause during item provisioning.
Which organization and location is this tender targeted for vehicle maintenance?
This tender is issued by the Indian Army, Department Of Military Affairs for services in Khordha, Odisha 751001, focusing on comprehensive vehicle maintenance and replacement components as part of government procurement.
What happens if a bidder fails to upload required certificates?
Bid submissions without the mandated certificates or documents risk rejection. Ensure all PAN, GSTIN, EFT mandate, cancelled cheque, and relevant attestations accompany the bid per the ATC and tender terms.
What pre-bid and post-award conditions should bidders expect for this tender?
Expect a compulsory pre-bid meeting, stamped bid submissions, and an undertaking for 48-hour replacement of defective items. Post award, comply with 25% quantity option terms, and adhere to delivery timelines calculated from the original order date.
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Documents 4
GeM-Bidding-9001187.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS