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Indian Army Office Suite Software Tender 2026 - Proprietary Office Suite with Cloud Storage G3/IS Standards

Bid Publish Date

04-Jul-2026, 9:54 am

Bid End Date

07-Jul-2026, 10:00 am

Location

SOUTH WEST DELHI , DELHI
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Progress

Issue04-Jul-2026, 9:54 am
AwardPending
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Quantity

10

Bid Type

Single Packet Bid

Key Highlights

  • • Organization: Indian Army, Department Of Military Affairs
  • • Product category: Office Suite Software (V3) with proprietary licensing
  • • Licensing scope: Types of License, Licensing Option, cloud storage availability
  • • Support period: Years for updates/upgrades not disclosed; verify with tender
  • • Delivery: Option clause allows up to 25% quantity variation; delivery period adjustments
  • • Warranty/AMC: Not specified; confirm post-sale support expectations with OEM
  • • Brand/OEM: Proprietary suite; ensure OEM authorizations and licensing compliance
  • • Documents: GST, PAN, experience, financials, EMD, technical bid, OEM authorization
  • • BOQ: No items listed; focus on license quantities and cloud storage terms

Categories 1

SOFTWARE

Tender Overview

The Indian Army, Department Of Military Affairs, seeks a Proprietary Office Suite Software package under the Office Suite Software (V3) category, with licensing options and cloud storage capabilities. The procurement explicitly covers license types, license options, and cloud storage capacity in GB, along with support durations for software updates and version upgrades from the OEM. The bid involves a flexible quantity clause allowing up to 25% variation at contract award and during the contract period, using contracted rates. The absence of BOQ items indicates a broad software license purchase rather than a line-item hardware purchase, emphasizing license compliance and post-sales support. The opportunity is positioned in a government tender environment, requiring compliance with buyer terms and standard software procurement practices.

Key Specifications

  • Office Suite Software (V3) with proprietary licensing

  • Licensing types and options (exact terms to be provided by vendor)

  • Cloud storage provision in GB (exact value not disclosed)

  • Support durations for updates and upgrades (0 if not provided)

  • Delivery mechanism aligned with option clause (25% quantity variation)

Terms & Conditions

  • Option Clause allows quantity adjustment up to 25% during contract

  • Delivery period calculated with minimum 30 days extension

  • Exact EMD and payment terms not disclosed; confirm with organization

Important Clauses

Payment Terms

Not disclosed; verify with procurement official; anticipate standard government terms

Delivery Schedule

Delivery timing tied to contract execution; extended periods apply as per option clause with minimum 30 days

Penalties/Liquidated Damages

Not specified; confirm LD provisions and performance bonds during bid submission

Bidder Eligibility

  • Proprietary software licensing rights from OEM or authorized reseller

  • Ability to provide cloud storage as part of the license package

  • Demonstrated experience in supplying enterprise office suites to government entities

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Office Suite Software (V3) (Q2)

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 3

GeM-Bidding-9558481.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
SCOPE OF LICENSE Types of License Perpetual, 1 year Subscription, 2 year Subscription, 3 year Subscription
SCOPE OF LICENSE Licensing Option User Based, Device Based
OFFICE SUITE Proprietary Suite Microsoft 365, Polaris, Google Workspace, Zoho Workplace, Microsoft Office LTSC Standard, Microsoft Office LTSC Professional Plus, Microsoft Visio Standard 2024, Microsoft Visio LTSC Professional 2024, INP iOffice
OFFICE SUITE Office Suite Package/Software contains Word Processor (features- text editing and formatting, document structuring, spell check, templates, file export), Spreadsheet (features- formula calculations, data tables, cell formatting, Pivot Table/ Table, Charts and Graphs,Real time Collaboration,), Presentation software (features- Slide Templates, Text Formatting, Graphics Insertion,Multimedia support, Animation & Transition, Collaboration and sharing), Collaboration tool (features-Schedule meetings & Events,Video/ Audio Conferencing, Real time Document Co- Authoring/sharing), Note-Taking tool (features- create organize and share notes across devices), Email Management (features- send, and receive emails and manages contacts and Schedule Appointments & Events, Send Notifications & Reminders, Share & Sync Calendars), Publisher/Slides/Creator (features- Brochures, flyers, newsletters, and business card, layout and design tools), Access/App sheet (features- creating and managing relational databases with forms, queries, reports, and data entry automation), Data Integration, Engineering Layouts, Process Maps, Network Diagrams, Flowcharts, Platform for building AI-powered agent, Workflow and task automation platform
OFFICE SUITE Number of Years upto which support is available from OEM/Seller for Updation (Patches and Bug fixes) within support period (Hint: Choose 0 for no such support provided) 0, 1, 3, 5 Or higher
OFFICE SUITE Number of Years upto which support is available from OEM/Seller for Upgradation of version within support period(Hint: Choose 0 for no such support provided) 0, 1, 3, 5 Or higher
Cloud Storage Cloud Storage Provided (in GB) 0, 5, 15, 100, 200, 500, 1000, 2000, 3000, 5000 Or higher

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates for similar software licenses

4

Financial statements demonstrating turnover

5

EMD/Security deposit documentation (as applicable)

6

Technical bid documents showing license compliance

7

OEM authorizations or reseller letters validating licensing rights

8

Software compliance certificates or IS/ISO standards (if mandated)

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for Office Suite Software tender in India Army 2026?

Bidders should submit GSTIN, PAN, experience certificates, and financials; provide OEM authorization and technical bid showing license type and cloud storage terms. Ensure compliance with the option clause for quantity variation up to 25% and confirm delivery timelines aligned with contract execution.

What documents are required for Indian Army software tender submission in 2026?

Required documents include GST certificate, PAN, experience certificates for similar licenses, financial statements, EMD documentation, technical bid, OEM authorization, and any compliance certificates. Ensure cloud storage terms and license type are clearly specified in the bid.

What are the licensing terms for proprietary Office Suite (V3) in this tender?

The tender specifies licensing types and licensing options for a proprietary office suite; exact license counts, seats, or user terms are to be provided by the vendor in the bid. Cloud storage capacity details should be included and OEM support terms clarified.

What is the delivery schedule and option clause for quantity changes?

The contract permits up to 25% quantity variation at order placement and during the contract at contracted rates. Delivery period extensions follow a formula based on increased quantity with a minimum of 30 days, ensuring continued supply at adjusted timelines.

Which standards or certifications are required for this software tender?

Bidders should provide OEM authorization and ensure license compliance; specific standards like IS or ISO may be required per organization policy. Verify IS/ISD compliance or vendor-provided certifications during bid submission.

What are the payment terms for Indian Army software supply contracts?

Payment terms are not disclosed in the available data; bidders must confirm terms with the procuring authority, including any milestone payments or advance, and ensure alignment with delivery milestones.

How to verify cloud storage and support periods for Office Suite V3?

Request explicit cloud storage capacity (in GB) from the vendor and confirm the duration of updates/bug fixes and version upgrades within the support period. Ensure OEM support commitments are clearly stated in the bid.

What is the scope of license types in the Office Suite tender?

The tender mentions multiple license types and licensing options; bidders must detail number of licenses, seat counts, and user roles in their proposals, along with any maintenance or upgrade terms from the OEM.

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