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Indian Army Office Suite Software Tender West Delhi 110008 V3 License & Cloud Storage 2026

Bid Publish Date

04-Jul-2026, 9:15 am

Bid End Date

07-Jul-2026, 10:00 am

Location

WEST DELHI , DELHI
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Progress

Issue04-Jul-2026, 9:15 am
AwardPending
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Quantity

12

Bid Type

Single Packet Bid

Categories 1

SOFTWARE

Tender Overview

The Indian Army, Department Of Military Affairs, located in West Delhi, Delhi 110008, is procuring an Office Suite Software (V3) with a focus on licensing options and cloud storage. The scope includes a proprietary Office Suite package and related support for updates and patches, plus cloud storage capacity. Although specific quantity and total estimated value are not disclosed, the tender emphasizes license types, licensing options, and ongoing OEM/seller support windows. A key differentiator is the option-based delivery and potential quantity adjustments under the Buyer Added Terms, signaling flexible procurement aligned to operational needs while maintaining contract rates.

Technical Specifications & Requirements

  • Category: OFFiCE SUITE — Proprietary suite with license types and licensing options
  • Cloud Storage: Cloud Storage provided in GB (not disclosed)
  • Support Window: Years of support for updates/patches and version upgrades are to be specified (choices include 0 if not provided)
  • BOQ: No BOQ items or quantities published
  • Compliance Notes: Tender mentions standard software procurement practices and OEM-seller support expectations; no specific ISO/IS standards listed
  • Delivery & Installation: Delivery terms tied to original delivery order with option-based quantity adjustments and minimum 30 days additional time
  • Other: It is implicit that a proprietary office suite with licensing terms will be required; no concrete model names or OEMs named

Terms, Conditions & Eligibility

  • EMD: Not specified
  • Delivery Window: Flexible delivery as per option clause with minimum 30 days when extended
  • Option Clause: Purchaser may adjust quantity by ±25% during or after contract; rates to be maintained
  • Payment Terms: Not disclosed
  • Documentation: Not specified in detail; bidders should prepare standard tender documents and compliance certificates
  • Warranty/Support: Provisions for OEM-supported updates/patches and upgrades to be clarified in final terms

Key Specifications

  • Office Suite Software license types and licensing options

  • Proprietary Office Suite package with cloud storage

  • Cloud storage capacity in GB (exact figure not disclosed)

  • Support period for patches and bug fixes (years, 0 if none)

  • Support period for version upgrades (years, 0 if none)

  • Delivery terms with option clause allowing ±25% quantity adjustment

  • Minimum delivery extension time: 30 days if extended

  • No BOQ items available

Terms & Conditions

  • Option clause allows ±25% quantity adjustment at contract placement and during contract currency

  • Delivery period scales with quantity changes and last-date delivery order timing

  • EMD and explicit payment terms are not specified in the provided data

Important Clauses

Payment Terms

Not specified in tender data; bidders should await formal terms in the bid document

Delivery Schedule

Delivery starts from the last date of the original delivery order; extended delivery time follows the option clause formula with a minimum 30 days

Penalties/Liquidated Damages

Not disclosed; penalties to be defined in final contract terms

Bidder Eligibility

  • Experience in supplying and licensing office productivity software (Office Suite) to government or defense sector

  • Financial stability evidenced by turnover and financial statements

  • Compliance with government procurement norms and licensing regulations

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Office Suite Software (V3) (Q2)

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 3

GeM-Bidding-9558332.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
SCOPE OF LICENSE Types of License Perpetual, 1 year Subscription, 2 year Subscription, 3 year Subscription
SCOPE OF LICENSE Licensing Option User Based, Device Based
OFFICE SUITE Proprietary Suite Microsoft 365, Polaris, Google Workspace, Zoho Workplace, Microsoft Office LTSC Standard, Microsoft Office LTSC Professional Plus, Microsoft Visio Standard 2024, Microsoft Visio LTSC Professional 2024, INP iOffice
OFFICE SUITE Office Suite Package/Software contains Word Processor (features- text editing and formatting, document structuring, spell check, templates, file export), Spreadsheet (features- formula calculations, data tables, cell formatting, Pivot Table/ Table, Charts and Graphs,Real time Collaboration,), Presentation software (features- Slide Templates, Text Formatting, Graphics Insertion,Multimedia support, Animation & Transition, Collaboration and sharing), Collaboration tool (features-Schedule meetings & Events,Video/ Audio Conferencing, Real time Document Co- Authoring/sharing), Note-Taking tool (features- create organize and share notes across devices), Email Management (features- send, and receive emails and manages contacts and Schedule Appointments & Events, Send Notifications & Reminders, Share & Sync Calendars), Publisher/Slides/Creator (features- Brochures, flyers, newsletters, and business card, layout and design tools), Access/App sheet (features- creating and managing relational databases with forms, queries, reports, and data entry automation), Data Integration, Engineering Layouts, Process Maps, Network Diagrams, Flowcharts, Platform for building AI-powered agent, Workflow and task automation platform
OFFICE SUITE Number of Years upto which support is available from OEM/Seller for Updation (Patches and Bug fixes) within support period (Hint: Choose 0 for no such support provided) 0, 1, 3, 5 Or higher
OFFICE SUITE Number of Years upto which support is available from OEM/Seller for Upgradation of version within support period(Hint: Choose 0 for no such support provided) 0, 1, 3, 5 Or higher
Cloud Storage Cloud Storage Provided (in GB) 0, 5, 15, 100, 200, 500, 1000, 2000, 3000, 5000 Or higher

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (software licensing, Office Suite implementations)

4

Financial statements / turnover evidence

5

EMD/Security deposit documentation (if applicable)

6

Technical bid documents and compliance statements

7

OEM authorization / reseller certificates (if bidding as partner)

8

Any specific vendor licenses or ISO/IS certifications (if required)

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for the Office Suite Software tender in West Delhi 2026?

To bid, gather GST, PAN, and turnover documents, obtain OEM authorizations if needed, and assemble technical compliance. Ensure you meet licensing options for the proprietary Office Suite and confirm cloud storage capacity. Submit the technical bid with required certificates and any applicable EMD per tender terms.

What documents are required for Indian Army software tender 2026?

Submit GST certificate, PAN, experience certificates for licensing, financial statements, EMD documentation, technical compliance certificates, OEM authorizations, and any software licensing proofs. Ensure bids reflect licensing options and cloud storage capacity as per the tender’s scope.

What are the licensing options for the Office Suite V3 tender?

The tender specifies licensing options and types for an Office Suite Software license. Bidders should detail license counts, per-user or per-device terms, maintenance windows for patches and upgrades, and whether cloud storage is included with a defined GB capacity, even if exact values are not disclosed.

What delivery terms are specified for quantity adjustments?

The buyer may increase or decrease quantity by up to 25% at contract placement and during currency. Delivery timing hinges on the original delivery date with extended times calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days.

What are the payment terms for this Indian Army tender?

Payment terms are not disclosed in the provided data. Vendors should await the bid document for payment schedule, potential advances, and milestones. Ensure readiness of bank details, tax registrations, and compliance certificates for timely processing.

What is the required cloud storage specification for bidders?

Cloud storage is required in GB as part of the Office Suite package. The exact GB value is not disclosed in the data; bidders should indicate the storage capacity offered, ensure data security and access controls, and confirm compatibility with OEM requirements.

What eligibility criteria apply to government software tenders in Delhi?

Eligibility includes prior government or defense procurement experience, demonstrated financial stability, and compliance with licensing terms. Bidders should provide OEM authorizations if applicable, relevant case studies, and ensure adherence to GST, PAN, and statutory certifications.

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