Indian Army Department of Military Affairs Vehicle Spare Parts Tender 2026 - Automotive Filters, Brakes & Bearings

Tender Overview

The Indian Army Department of Military Affairs invites bids for a broad range of automotive spare parts, including **oil and fuel filters, bypass and air filters, brake master cylinder, wheel cylinders, wheel bearings, link rods, ball joints, gear and differential oil, end joints, lighting sets, rear view mirrors, and an alternator. Estimated value is ₹115,000. The procurement emphasizes local participation within 30 kilometers of consignee locations and requires specific certifications and prior government experience. A pre-bid sample approval process is indicated, with provision for multiple item samples and government work order history to accompany bids. The broad scope and mandatory local bidder constraint shape the submission strategy and delivery planning for defense automotive spares.

Key differentiators include the range of common automotive components and the ATC requirement for documentation, including GST and PAN, along with EFT mandate and bank verification. The buyer reserves rights to adjust quantities up to ±25%, with delivery timing linked to the last delivery order date and a minimum extension mechanism. This tender targets dealers capable of supplying OEM-style components compatible with Indian Army vehicle platforms, and emphasizes sample approval and formal proof of past performance.

Technical Specifications & Requirements

• No detailed technical specifications are published in the tender text, but the BOQ references the following product categories: oil filters, bypass filters, air filters, brake master cylinders, wheel cylinders, wheel bearings, wheel link rods, ball joints (upper/lower), gear oil, differential oil, end joints, back light sets, head lights, rear view mirrors with frames, and alternators.
• The estimated contract value is ₹115,000.
• The ATC clauses require: local dealer participation within 30 km of consignee, sample approval prior to bid opening, submission of last three government orders, and attached certifications for all listed products. GST reimbursement is on an actuals basis, subject to quoted GST and applicable rates.

Terms, Conditions & Eligibility

• EMD/GST: Not explicitly stated in the extract; bidders must attach GSTIN, PAN, and EFT mandate; GST reimbursement as per actuals up to the quoted GST%.
• Delivery & Quantity: Generic option clause allows ±25% quantity variation during contract; delivery periods extend from the last date of the original delivery order with minimum 30 days added time when exercising quantity option.
• Eligibility: Local dealer constraint within 30 km from consignee; provide last three government orders; pre-bid sample approval; bank mandate/cancelled cheque; PAN and GST documentation; GST applicability checked by bidders.
• Payment & Termination: Payment terms not fully specified; termination rights reserved for failure to comply, delivery delays, or insolvency.
• Documentation: Submit PAN, GSTIN, EFT details, sample approvals, last three govt orders, and product certifications as applicable.