Indian Army Department of Military Affairs Parts Kit Tender India 2026 – SUSHPENSION BUSH KIT, HOSE RADIATOR, FILTERS

Tender Overview

The Indian Army (Department of Military Affairs) invites bids for a broad spectrum of vehicle maintenance parts, including PARTS KIT COMP, SUSHPENSION BUSH KIT, HOSE RADIATOR, AIR FILTER ELEMENT, and other listed items. Estimated value is ₹48,073.00, with no stated EMD amount. The tender documents emphasize a flexible quantity clause allowing up to 25% increase during contract execution. Inspection will be conducted by nominated agencies, with options for pre-dispatch or post-receipt checks. The procurement favors MSE bidders under the Purchase Preference policy, requiring manufacturer status for goods. Bidders must prepare bank Mandate documents and standard identification data during bid submission. The scope is equipment spare parts supply to meet Army maintenance needs, with a mix of fittings, filters, and mechanical components.

The opportunity requires adherence to supplier onboarding formalities such as PAN, GSTIN, cancelled cheque, and EFT mandate. The bidder is responsible for timely delivery from the date of contract, recognizing an extended delivery period if option quantities are exercised. The structure supports a staged inspection regime and ensures compliance with central government procurement norms for security institutions.

This tender presents a discrete, non-categorical catalog of replacement parts, mapped to the Army’s maintenance cycle, with clear conditions for quantity variation, delivery, and bid submission requirements.

Technical Specifications & Requirements

• Total items in BOQ: 19 entries across various components (filters, bearings, bush kits, seals, brake elements, ignition parts, and related hardware).
• Estimated contract value: ₹48,073.00.
• Delivery framework: Option clause enabling up to 25% additional quantity at contracted rates; delivery period starts from the last date of original delivery order; minimum extension rule: 30 days if extended.
• Inspection regime: Either Pre-dispatch (seller premises) or Post-receipt (at consignee site) depending on ATC selections; nominated agency to perform acceptance checks.
• Submission prerequisites: PAN card, GSTIN, Cancelled cheque, EFT mandate duly certified by bank; documentation essential for bid validity.
• MSE preference: Available to eligible micro/small enterprises that are manufacturers of the offered goods; traders excluded; L-1 matching opportunities exist within policy margins.
• Delivery & compliance: All components must align with central procurement rules and vendor code creation requirements; certificate upload is mandatory to avoid rejection.
• Quality/standards: No explicit IS/IS0 standard is listed in the data; suppliers should verify conformity to Army BOQ item specifications and ATCs.

Terms, Conditions & Eligibility

• EMD / Bid security: Not explicitly stated; bidders must rely on ATC terms and supplier registration requirements.
• Delivery timeline: Base period governed by original delivery order; extended period calculated via quantity change formula; minimum 30 days.
• Payment terms: Not detailed in the data; typical government practice applies once acceptance is completed.
• Vendor code creation documents: Required during bid submission: PAN, GSTIN, cancelled cheque, EFT mandate certified by bank.
• Purchase preference: MSE-based; manufacture proof required; bidders must upload documentary evidence of eligibility for MSE advantages.
• Inspection & acceptance: Pre-dispatch or post-receipt options; acceptance via nominated agency; rejection may occur for non-compliance with ATC/terms.
• Qualification: Bidders must comply with certificate requirements and submit all mandatory documents to avoid bid rejection.