Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Workshop; Complet
N/a
SOUTH DELHI, DELHI
Posted:
18 August 2025
Closed:
28 August 2025
GEM
GEM
National Gallery of Modern Art Event Management Tender New Delhi 2026 - Pre-Bid Mandatory, EMD ₹200000, Estimated ₹10000000
Bid Publish Date
08-Jul-2026, 10:42 am
Bid End Date
20-Jul-2026, 11:00 am
EMD
₹2,00,000
Value
₹1,00,00,000
Location
Progress
Issue08-Jul-2026, 10:42 am
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Tender Overview
National Gallery of Modern Art (NGMA) New Delhi invites bids for comprehensive Event Management Services including complete execution of activities, buyer premises involvement, and exhibition-related coordination. The estimated contract value is ₹10,000,000, with an EMD of ₹200,000. The procurement location is New Delhi, Delhi. A mandatory pre-bid meeting is required to participate, and non-attendance will lead to rejection. This tender targets qualified event management agencies capable of managing large-scale exhibitions or workshops with turnkey delivery. Unique aspects include integration with museum branding and adherence to NGMA’s event standards. The absence of BOQ items suggests a broad scope needing detailed bid proposals.
Technical Specifications & Requirements
- Product/Service: Event management services for exhibitions/workshops and related activities on buyer premises.
- Estimated value: ₹10,000,000; EMD: ₹200,000 to be submitted per terms.
- Location: New Delhi, Delhi; deliverables cover full event lifecycle (planning, onboarding vendors, on-ground execution).
- Pre-bid: Mandatory attendance; bidder’s non-attendance results in rejection.
- Documentation expectations: Detailed proposals outlining logistics, staffing, risk management, and compliance with venue and safety norms.
- Notes: No BOQ items are listed; bidders should propose scope and pricing for end-to-end service.
Terms, Conditions & Eligibility
- EMD: ₹200,000; payment mechanism per ATC.
- Pre-bid meeting: Mandatory attendance.
- Experience: Demonstrable capability in large-scale event/exhibition management (timelines, budget control, vendor coordination).
- Delivery & Launch: Timeline and venue coordination to be defined in final contract.
- Documents: GST registration, PAN, experience certificates, financial statements, EMD submission, technical bid documents, vendor authorizations where applicable.
- Penalties/Warranty: Penalty clauses and service commitments to be specified in ATC; ensure compliance with NGMA standards.
Key Specifications
-
- Estimated value: ₹10,000,000
-
- EMD: ₹200,000
-
- Location: New Delhi, Delhi
-
- Pre-bid meeting: Mandatory attendance
-
- BOQ items: Not available; requires end-to-end proposal outlining scope
-
- Vendor requirements: Demonstrable experience in large-scale exhibitions/workshops
Terms & Conditions
-
Pre-bid meeting is mandatory for bid validity
-
EMD of ₹200,000 required with bid submission
-
Estimated contract value ₹10,000,000 for event management services
Important Clauses
Payment Terms
To be defined in ATC; enforce standard advance/ milestone payments per contract
Delivery Schedule
Timeline for planning, vendor onboarding, and event day execution to be finalized in contract
Penalties/Liquidated Damages
Penalties for non-performance and delays will be specified in ATC and contract
Bidder Eligibility
-
Proven experience in managing large-scale events or exhibitions in public or cultural institutions
-
Financial capacity to handle a ₹10,000,000 contract value
-
Ability to attend mandatory pre-bid meeting and comply with venue safety norms
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Workshop; Complete Execution of Activity; Buyer premise; Exhibition India s Stylescape
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
10
Pre-Bid & Qualification
Pre-Bid Date
10-07-2026 11:00:00
Pre-Bid Venue
CONFERENCE HALL, NGMA. IF PRE-BID MEETING DO NOT ATTEND THE BIDDER, THE BID WILL SUMARILY REJECTED.
Delivery Details
Delivery Locations
1
Delivery Cities
New Delhi
Delivery Pincodes
110003
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Deepak Vijayran | 110003,Jaipur House Sher Shah Suri Marg India Gate New Delhi 110003 | New Delhi | Delhi | 110003 | 1 | - | - |
Authority Records
MINISTRY OF CULTURE
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Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 6
GeM-Bidding-9573545.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for prior event management projects
4
Financial statements (latest audited or certified copies)
5
EMD submission proof (DD or online transfer receipts)
6
Technical bid documents detailing methodology, staffing, risk management
7
Vendor/agency authorizations or OEM/authenticated partnerships (if applicable)
8
Any ATC-specific documents as per Buyer Added Terms and Conditions
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for NGMA event management tender in New Delhi 2026?
Bidders must attend the mandatory pre-bid meeting, submit EMD ₹200,000, provide GST, PAN, and financials, and present a detailed proposal for end-to-end event management. The estimated value is ₹10,000,000. Ensure compliance with ATC terms and venue safety standards.
What documents are required for NGMA event services bid in Delhi?
Submit GST certificate, PAN card, experience certificates, latest financial statements, EMD receipt, technical bid detailing logistics and staffing, plus any OEM authorizations if applicable. Include ATC-specific documents from Buyer Added Terms.
What are the technical expectations for NGMA New Delhi exhibition tender 2026?
Proposals must cover end-to-end event management, vendor coordination, risk management, on-ground operations, and compliance with venue safety norms. The absence of BOQ items requires a comprehensive scope, phasing plan, and cost breakdown aligned to the ₹10,000,000 value.
When is the mandatory pre-bid meeting for this NGMA tender in Delhi?
The pre-bid meeting is mandatory; attendance is required for bid validity. Details will be provided in the ATC; non-attendance results in bid rejection. Prepare questions on logistics, staffing, and safety compliance in advance.
What is the EMD amount for the NGMA event procurement in New Delhi?
The Earnest Money Deposit required is ₹200,000. Submit via online payment or demand draft as specified in the ATC. Ensure the EMD is valid through the bid opening date and comply with refund conditions post tender closure.
What delivery schedule is expected for NGMA event management services 2026?
Delivery schedule will be finalized in the contract after pre-bid; bidders should present a phased timeline covering planning, vendor onboarding, rehearsals, and event day execution. Align with NGMA venue policies and safety protocols.
What are the payment terms for NGMA New Delhi event services contract?
Payment terms will be described in the ATC/contract; typical structures include milestones or service-based payments. Ensure clear alignment with deliverables, risk management, and any advance payment provisions before event execution.
Who qualifies as eligible for NGMA event management bid in 2026 Delhi?
Eligible bidders must demonstrate prior large-scale event management experience, financial capability for a ₹10,000,000 contract, and readiness to comply with mandatory pre-bid attendance, GST/PAN verification, and ATC terms related to safety and compliance.
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Documents 6
GeM-Bidding-9573545.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS