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Indian Army West Delhi SPARK PLUG & Vehicle Spare Parts Tender 2026 - ISI/ISO Standards Compliance & 25% Quantity Variation

Bid Publish Date

07-Jul-2026, 5:32 pm

Bid End Date

18-Jul-2026, 9:00 am

Location

WEST DELHI , DELHI
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Progress

Issue07-Jul-2026, 5:32 pm
AwardPending
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Quantity

16

Key Highlights

  • • Brand/OEM requirements: Not specified; data sheet alignment is mandatory to verify offered parts against listed categories
  • • Technical certifications/standards: IS/ISO standards are not explicitly stated; data sheet verification is key
  • • Special clauses: 25% quantity variation rights during contract and currency; delivery extension formula with minimum 30 days
  • • Eligibility: No liquidation/bankruptcy; PAN, GSTIN, cancelled cheque, EFT mandate required
  • • Warranty/AMC: Not specified in details; bidders should seek clarifications
  • • Penalties/Performance: Likely as per standard government terms; not explicitly defined in provided text
  • • Delivery/Installation: Delivery period linked to original delivery order; extended period rules apply
  • • Security manpower: If quoted, must be DGR-sponsored, ex-servicemen, infantry background preferred

Tender Overview

Organization: Indian Army (Department Of Military Affairs) – procurement in WEST DELHI, DELHI 110008. Categories include SPARK PLUG, FAN BELT, FRONT/REAR SHOCK ABSORBER, FUEL FILTER, HOSE PIPE WATER PUMP, COOLANT PIPE, RADIATOR HOSE PIPE, AC FILTER, GEAR BOX PACKING KIT, PARTS KIT BRAKE CHAMBER. Scope encompasses multiple vehicle maintenance spares with 11 BOQ items (N/A quantities listed). Estimated value and EMD are not disclosed. Tender emphasizes data sheet alignment with product specifications and a 25% quantity variation rights clause. It also references DGR-sponsored security manpower requirements for related services. Unique factors include option-based quantity adjustments and extended delivery time calculations tied to original periods.

Technical Specifications & Requirements

  • No explicit technical specs provided in the tender text. Applicable requirements derive from the BOQ category (auto/vehicular spares) and the Data Sheet verification clause.
  • Data Sheet upload is mandatory; mismatches may lead to bid rejection.
  • Data Sheet must reflect offered product parameters to allow comparison with stated requirements.
  • Related terms include 25% quantity variation during contract and during currency, with delivery extension rules: (Increase quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
  • For security manpower components (not the core vehicle spare parts), bidders must adhere to DGR/DPE/MOD guidelines and ensure ex-servicemen deployment and infantry-background preference.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25% at contract placement and during currency at contracted rates.
  • Financial standing: Bidder must not be under liquidation or bankruptcy; must upload an undertaking confirming status.
  • Documentation: Bidder must submit PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate (certified by bank).
  • Data Sheet: Must accompany bid; any mismatch may lead to rejection; data must align with offered product specifications.
  • Security manpower clause: If quoted, must be DGR-sponsored and comply with MOD/DPE guidelines; wages per Labour Ministry notifications; guards predominantly ex-servicemen with appropriate medical/fitness criteria.
  • Delivery: Delivery timeline follows original delivery order; extended timelines calculated per option clause with minimum 30 days.
  • Warranty/Penalties: Not specified in the tender text; potential LDs may apply as per standard government terms.

Key Specifications

    • Product categories: SPARK PLUG, FAN BELT, SHOCK ABSORBER FRONT, SHOCK ABSORBER REAR, FUEL FILTER, HOSE PIPE WATER PUMP, COOLANT PIPE, RADIATOR HOSE PIPE, AC FILTER, GEAR BOX PACKING KIT, PARTS KIT BRAKE CHAMBER
    • Data Sheet verification requirement: ensure offered quantity/parameters match bid data
    • Quantity variation: up to 25% during contract; extension logic: (Additional quantity ÷ Original quantity) × Original delivery period (days), min 30 days
    • Delivery timing rules tied to last date of original delivery order

Terms & Conditions

  • Delivery quantity may vary by up to 25% at order and during contract

  • Must submit PAN, GSTIN, cancelled cheque, and EFT mandate

  • Mandatory Data Sheet alignment with offered products for bid viability

Important Clauses

Payment Terms

Not explicitly specified; follow standard government terms and contract-specific payment schedules after delivery and inspection

Delivery Schedule

Delivery period starts from last date of original delivery order; extended period calculated with minimum 30 days as per option clause

Penalties/Liquidated Damages

Not detailed in the provided terms; standard LDs under government procurement may apply

Bidder Eligibility

  • No liquidation, court receivership, or bankruptcy proceedings

  • Submit PAN, GSTIN, cancelled cheque, EFT mandate

  • Data Sheet alignment with offered product specifications

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Item Category

SPARK PLUG , FAN BELT , SHOCK ABSORBER FRONT , SHOCK ABSORBER REAR , FUEL FILTER , HOSE PIPE WATER PUMP , COOLANT PIPE , RADIATOR HOSE PIPE , AC FILTER , GEAR BOX COMP PACKING KIT , PARTS KIT BRAKE CHAMBER

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-9571890.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Bill of Quantities (BOQ) 11 Items Sign in for GEM prices

#1

SPARK PLUG

REQ OF SX4 VEH

4 nos Delivery: 10 days
#2

FAN BELT

REQ OF SX4 VEH

1 nos Delivery: 10 days
#3

SHOCK ABSORBER FRONT

REQ OF SX4 VEH

2 nos Delivery: 10 days
#4

SHOCK ABSORBER REAR

REQ OF SX4 VEH

2 nos Delivery: 10 days
#5

FUEL FILTER

REQ OF SX4 VEH

1 nos Delivery: 10 days
#6

HOSE PIPE WATER PUMP

REQ OF SX4 VEH

1 nos Delivery: 10 days
#7

COOLANT PIPE

REQ OF SX4 VEH

1 nos Delivery: 10 days
#8

RADIATOR HOSE PIPE

REQ OF SX4 VEH

1 nos Delivery: 10 days
#9

AC FILTER

REQ OF SX4 VEH

1 nos Delivery: 10 days
#10

GEAR BOX COMP PACKING KIT

REQ OF TATRA VEH

1 nos Delivery: 10 days
#11

PARTS KIT BRAKE CHAMBER

REQ OF STLN VEH

1 nos Delivery: 10 days

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card copy

3

Cancelled cheque copy

4

EFT mandate certified by bank

5

Data Sheet of offered products

6

Bidder undertaking on non-liquidation/bankruptcy status

7

OEM authorizations or data sheet matching documentation (if applicable)

Frequently Asked Questions

Key insights about DELHI tender market

What documents are required for the Indian Army vehicle parts tender in West Delhi?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate. Include Data Sheet of offered parts and a non-liquidation undertaking. Ensure data sheet matches product parameters to avoid rejection. Also provide organization details and bank verification if requested.

How is quantity variation handled in this Indian Army tender for vehicle parts?

The purchaser may increase or decrease quantity up to 25% at contract and during currency at contracted rates. Delivery extension is calculated as (additional quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days.

What is required to verify technical parameters for offered vehicle spares in this tender?

Upload the Data Sheet for each offered product and ensure it aligns with bid parameters. Mismatches can lead to bid rejection; the data sheet must reflect exact part numbers, specifications, and compliance indicators for spark plugs, belts, filters, and hoses.

What are the eligibility criteria regarding bidder financial status for this Army tender?

Bidders must not be under liquidation, court receivership, or bankruptcy. An explicit undertaking confirming sound financial standing is required with the bid submission, along with mandatory financial documents if requested by the procuring agency.

What delivery terms apply to the Indian Army vehicle spare parts tender?

Delivery starts from the last date of the original delivery order. If the option clause is exercised, extended time is calculated per (increase/original quantity) × original period, with a legal minimum of 30 days. Extensions may apply for up to 25% quantity variation.

Are security manpower requirements part of this tender for vehicle spares?

Yes, there is a related clause for security manpower; bidders quoting such services must be DGR-sponsored and comply with DPE/MOD guidelines, with wages as per Labour Ministry notifications and a preference for ex-servicemen with infantry background.

What is the purpose of the Data Sheet in this Army procurement tender?

The Data Sheet enables buyers to directly match offered product parameters with declared specifications. It ensures traceability of part numbers (spark plugs, filters, hoses) and prevents mismatches that could lead to bid rejection.

How can bidders ensure compliance with the 25% quantity variation clause?

Plan for scalable procurement and maintain inventory buffers. Ensure pricing is locked for extended quantities and monitor original delivery periods. Prepare a flexible delivery schedule to accommodate potential increases or reductions up to 25%.

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