Indian Army Procurement: Spares & Assembly Parts Tender Jammu, IS/OEM Spec Items 2026
Indian Army
JAMMU, JAMMU & KASHMIR
Posted:
7 January 2026
Closed:
17 January 2026
GEM
GEM
Indian Army Department Of Military Affairs Motorised Head Lamp Assembly and Ancillary Components Tender 2026
Progress
Issue23-Jan-2026, 12:20 pm
AwardPending
Quantity
182
Category
ASSY MOTORISED HEAD LAMP COMPLETE 24V LH
Bid Type
Two Packet Bid
Key Highlights
- • Exact product categories and the five listed components with 24V LH designation
- • Mandatory Detailed Design Drawings approval workflow (5 days to submit, 7 days for approval/revisions)
- • Minimum 3 years govt/Govt PSU manufacturing/supply experience with relevant contracts
- • Data Sheet alignment with bid; non-obsolescence requirement of 1 year residual market life
- • GST treatment on actual rates vs quoted rate; no guaranteed reimbursement by buyer
- • Mandatory NDA and vendor code creation requirements; PAN, GSTIN, EFT mandate submission
- • Hazardous material handling and packaging labeling requirements where applicable
Tender Overview
Indian Army (Department Of Military Affairs) seeks procurement of multiple vehicle components including ASSY MOTORISED HEAD LAMP COMPLETE 24V LH, SPRING BRAKE ACTUATOR W ADOPTOR TYPE 12, RUBBER HOSE COOLING WATER LINE, DOOR GLASS RH, and LOCKING PLATE. The contract requires submission of Detailed Design Drawings within 5 days of award, with buyer feedback within 7 days and modifications incorporated. Bidder must demonstrate a minimum 3 years of manufacture/supply experience to Central/State Govt bodies and provide relevant contracts. Data Sheet upload is mandatory to validate technical parameters; GST handling is per actual rates with no guarantee by the buyer. The EMD and exact estimated value are not disclosed in the provided data. A non-disclosure declaration is required on bidder letterhead. This tender emphasizes non-obsolescence (minimum 1 year residual market life) and compliance with safety/hazard regulations for hazardous items.
Technical Specifications & Requirements
- Product categories: motorised head lamp assembly (24V LH), brake actuator with adaptor, rubber cooling line hose, door glass RH, locking plate.
- Delivery/approval flow: Detailed Design Drawings due within 5 days; approval or modification list returned within 7 days; delivery adjusted if approvals lag.
- Documentation: Data Sheet for each product; PAN, GSTIN, cancelled cheque; EFT mandate; vendor code creation documents.
- Experience: 3 years of regular govt/Govt PSU supply of similar products; primary product in bunch bids must meet this criterion.
- Hazard compliance: proper MSDS, batch numbers, and packaging labeling for hazardous items.
Terms, Conditions & Eligibility
- EMD/financial standing: not specified in data; bidder must declare non-liquidity and no court proceedings.
- Documentation submission: PAN, GSTIN, cancelled cheque, EFT mandate; vendor data sheet; NDA certificate; OEM authorization where applicable.
- GST: bidder to self-assess GST; reimbursement as per actuals or applicable rates, whichever is lower, capped to quoted GST.
- Warranty/penalties: penalties or LD not detailed; drawings approval governs schedule; extensions only for buyer delays.
- Obsolescence clause: offered parts must have at least 1 year residual market life.
- Climate/handling: hazardous material handling if applicable; packaging labels with hazard symbols and batch data.
Key Specifications
-
- Product names: ASSY MOTORISED HEAD LAMP COMPLETE 24V LH; SPRING BRAKE ACTUATOR W ADOPTOR TYPE 12; RUBBER HOSE COOLING WATER LINE; DOOR GLASS RH; LOCKING PLATE
-
- Standards/criteria: 1 year residual market life for offered parts; MSDS and batch labeling for hazardous items
-
- Delivery/approval: Detailed Design Drawings due within 5 days of award; buyer response within 7 days; delivery scheduled after approval
-
- Documentation: Product Data Sheets; PAN, GSTIN; EFT Mandate; vendor data for bid submission
-
- Experience: 3 years of regular government/PSU supply of similar category products
Bidder Eligibility
-
3 years govt/PSU supply experience
-
Data Sheet alignment with technical specs
-
Non-obsolescence commitment
Documents 6
GeM-Bidding-8876677.pdf
Main Document
Other Documents
OTHER
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Bill of Quantities (BOQ)
5 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | ASSY MOTORISED HEAD LAMP COMPLETE 24V LH | ASSY MOTORISED HEAD LAMP COMPLETE 24V LH | 63 | nos | kvsingh@224abod | 45 |
| 2 | SPRING BRAKE ACTUATOR W ADOPTOR TYPE 12 | SPRING BRAKE ACTUATOR W/ADOPTOR TYPE (12 | 20 | nos | kvsingh@224abod | 45 |
| 3 | RUBBER HOSE COOLING WATER LINE | RUBBER HOSE (COOLING WATER LINE) | 48 | nos | kvsingh@224abod | 45 |
| 4 | DOOR GLASS RH | DOOR GLASS RH | 11 | nos | kvsingh@224abod | 45 |
| 5 | LOCKING PLATE | LOCKING PLATE | 40 | nos | kvsingh@224abod | 45 |
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Historical Data
Required Documents
1
Copy of PAN Card
2
Copy of GSTIN
3
Copy of Cancelled Cheque
4
Copy of EFT Mandate
5
Data Sheets for offered products
6
Non-Disclosure Declaration on bidder letterhead
7
OEM authorization (if applicable)
8
Contracts/experience proofs for govt/PSU supplies (3 years)
Frequently Asked Questions
Key insights about RAJASTHAN tender market
How to bid for Indian Army motorised head lamp tender in 2026
Bidders must submit Data Sheets for each item, provide PAN and GSTIN, cancelled cheque, EFT mandate, NDA, and govt experience proofs. Ensure 3 years govt/PSU supply history and non-obsolescence commitment. Comply with DDD approvals within 5 days and await 7-day modification feedback.
What documents are required for the Indian Army procurement bid
Required documents include PAN, GSTIN, cancelled cheque, EFT Mandate, Data Sheets, NDA declaration, OEM authorizations, and govt/PSU supply contracts covering the past three years. Ensure Data Sheets precisely match offered product specifications to avoid rejection.
What are the technical specifications for the 24V LH head lamp
The tender specifies a 24V LH motorised head lamp assembly; other items include spring brake actuator with adaptor Type 12, rubber cooling water hose, door glass RH, and locking plate. Exact dimensions, connectors, and mounting are defined in the Data Sheet uploaded with the bid.
When is the design drawing approval deadline for the bid
Within 5 days of award, the bidder must submit Detailed Design Drawings for buyer approval. The buyer will respond with approval or modification list within 7 days. Any delay in approval postpones the delivery schedule; no LD is charged for buyer delays.
What is the eligibility criterion for govt/PSU supply experience
Bidder or OEM must have regularly manufactured and supplied similar products to a Central/State Govt organization or PSU for 3 years prior to bid opening. Provide copies of relevant contracts showing quantities supplied each year.
What are GST requirements and payment terms for this tender
GST is to be self-assessed by bidders; reimbursement is subject to actual rates or lower quoted rates. Payment terms are not detailed; bidders should prepare for typical govt norms and verify post-award during contracting.
What is the data sheet requirement for product verification
A detailed Data Sheet for each offered product must be uploaded to enable buyers to verify specifications against the bid. Any mismatch between technical parameters and the Data Sheet can lead to bid rejection.
What is the risk of obsolescence during the bid
The bidder must guarantee at least 1 year residual market life for offered products to prevent end-of-life issues. If OEM declares obsolescence sooner, the bid may be disqualified or require substitution with compliant parts.
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Documents 6
GeM-Bidding-8876677.pdf
Main Document
Other Documents
OTHER
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS