Indian Army Department Of Military Affairs Security Equipment Tender 2026 – EMD ₹19,000, 25% Variation, Detailed Drawings

Tender Overview

The opportunity is issued by the Indian Army under the Department Of Military Affairs for security equipment procurement. The tender specifies an EMD of ₹19,000 and permits a quantity variation of up to 25% during bidding and contract execution. Successful bidder must submit Detailed Design Drawings within 5 days of award for buyer approval, with modifications communicated within 5 days. A clause ensures products must have a minimum one-year market life and must not be end-of-life by the OEM before that period. GST considerations are on bidder’s responsibility, with reimbursement aligned to actuals or applicable rates. A sample approval is required prior to bulk manufacturing. The BOQ lists five items, though specific quantities and units are not disclosed. The tender emphasizes non-obsolescence and post-award compliance to drawings and delivery schedules.

Technical Specifications & Requirements

• EMD: ₹19,000 (RTGS/DD aligned) to accompany the bid.
• Quantity variation: Up to 25% of bid quantity during contract placement; extended period adjustments apply with the same contracted rates.
• Delivery timeline mechanics: Delivery calculations consider original and extended periods; minimum added time is 30 days; adjustments based on the proportion of increased quantity.
• Design validation: Detailed Design Drawings must be approved within 5 days of award; drawing changes communicated within 5 days; lack of timely approval delays delivery without LD.
• Lifecycle requirement: Offered products must have at least 1 year residual market life and not be OEM-fated as EOL.
• Sample approval: One advance sample required within 5 days of award; approval or modification list provided by Buyer.
• GST note: Bidder bears GST; reimbursement as per actuals or applicable rates, whichever is lower.

Terms, Conditions & Eligibility

• Option Clause: Purchaser may increase/decrease quantity by up to 25% at contract placement and during currency, with delivery period adjustments as described.
• Post-award drawings: Submit Detailed Design Drawings within 5 days; modifications provided within 5 days; supply to conform to approved drawings.
• Lifecycle/obsolescence: Only products with at least 1 year residual market life are eligible.
• Financial standing: Bidder must not be under liquidation or bankruptcy; an undertaking to that effect is required.
• End-user certificate: If required, use Buyer’s standard format; otherwise, not mandatory.
• Advance sample: Submit one sample within 5 days; approval or modification list provided by Buyer.
• Document submission: Bidder responsible for GST and related compliance; details in terms and conditions.