GEM

Hindustan Aeronautics Limited Sealing Ring Tender 2025 – ISO/SEALING RING Supply under Defence Production, India

Bid Publish Date

28-Nov-2025, 8:23 am

Bid End Date

19-Dec-2025, 1:00 pm

Location

KORAPUT , ODISHA

Progress

Issue28-Nov-2025, 8:23 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

146

Category

K-5128A-172-2-51-1434, SEALING RING

Bid Type

Two Packet Bid

Categories 6

RING AXLE BOX SEALS SEALING RING BEARINGS BUSHINGS AND GEARS KOPARAPAK

Tender Overview

Hindustan Aeronautics Limited (HAL), under the Department Of Defence Production, seeks the supply of sealing rings (K-5128A-172-2-51-1434, K-5128A-179-2-51-1434, K-5128A-173-2-51-1434) in a goods-only contract. The scope targets sealing rings for aeronautical applications, with no BOQ items published. The procurement emphasizes a flexible quantity mechanism: up to 25% additional quantity during contract execution at contracted rates. The arrangement allows extension of delivery periods proportionally, with a minimum extension of 30 days. The tender emphasizes compliance with vendor-code creation processes and specific GST-related invoice requirements. This procurement is positioned within India’s defence production framework, leveraging GeM-standard terms. The unique aspect is the option-driven quantity variance and strict GST invoicing protocol, which informs bid structuring and risk planning. The opportunity requires bidders to align with HAL’s procurement governance and the defense procurement ecosystem.

Technical Specifications & Requirements

  • Product category: Sealing rings for aerospace/defence equipment (K-5128A variants 172/179/173 with 1434 suffix)
  • Scope of supply: Only supply of goods (no installation or services, per ATC)
  • Standards/Certification: Not specified; bidders must ensure GST compliance and OEM/ vendor-code readiness
  • Delivery dynamics: Original delivery period; option clause enables up to 25% quantity increase and corresponding delivery extensions; minimum extension 30 days
  • Pricing & invoicing: GST included or as per actuals; GST portal GST invoice screenshot required; invoice must be in consignee name with consignee GSTIN
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate, GST invoice upload on GeM
  • Special terms: Termination rights for non-compliance, delivery delays, or insolvency; supply scope limited to goods only

Terms, Conditions & Eligibility

  • EMD/financial terms: Not specified; price adjustments permitted; termination rights for non-performance
  • GST considerations: Bidder bears GST applicability; GST reimbursement as actuals or lower rate, subject to quoted GST percentage
  • Submission documents: PAN, GSTIN, cancelled cheque, EFT mandate; GST invoice uploads required during invoicing
  • Delivery terms: Delivery timeline linked to original order with option-driven extensions; extended time calculations based on quantity ratios
  • Contract termination grounds: Non-compliance, delivery failure, bankruptcy or insolvency, misrepresentation
  • Scope: Only supply of goods; no installation services; bidder must comply with vendor-code creation requirements

Key Specifications

  • Product: sealing rings (K-5128A-172-2-51-1434, K-5128A-179-2-51-1434, K-5128A-173-2-51-1434)

  • Quantity flexibility: up to 25% additional quantity during contract term at contracted rates

  • Delivery extension: minimum 30 days; extensions proportional to (additional/ original) × original delivery period

  • Scope: goods only (no services or installation)

  • GST invoicing: upload GST invoice scan and GST portal payment screenshot; invoicing in consignee name

  • Vendor-code creation prerequisites: PAN, GSTIN, cancelled cheque, EFT mandate

Terms & Conditions

  • Quantity option up to 25% with contracted rates

  • GST compliance and GST-based invoicing requirements

  • Delivery extension logic with minimum 30 days

Important Clauses

Payment Terms

GST will be reimbursed as actuals or as per applicable rates (whichever is lower); payment documentation must include GST invoice uploads on GeM and GST portal confirmation.

Delivery Schedule

Delivery period starts from original order; option quantity may extend delivery; extended time equals (increased quantity / original quantity) × original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Buyer may terminate for non-compliance, inability to deliver, or insolvency; penalties tied to failure to deliver or replacement of defective goods.

Bidder Eligibility

  • Vendor-code creation readiness with PAN, GSTIN, cancelled cheque, and EFT mandate

  • GST-compliant invoicing and ability to upload GST invoices on GeM

  • Capability to supply sealing rings (aerospace/defence-grade) under Indian defence procurement framework

Past Similar Tenders (Historical Results)

5 found

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Posted: 11 January 2025
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Posted: 26 May 2025
Closed: 6 June 2025
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O RING 700429085002,O RIFNG 700429100000,O RINGS 700429120002 700429120000,SEALING RING 0000160119,

Indian Coast Guard

UTTARA KANNADA, KARNATAKA

Posted: 16 December 2024
Closed: 6 January 2025
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00010 M5101906156 U SEALING RING, 21051541000/02, BHEL

Ntpc Limited

Posted: 9 November 2024
Closed: 30 November 2024
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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque

4

EFT Mandate (bank-certified)

5

GST invoice upload copy and GST portal payment confirmation

6

Invoice in consignee name with consignee GSTIN

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid HAL sealing ring tender in India for 2025?

To bid HAL sealing ring tender, ensure PAN and GSTIN validity, provide cancelled cheque and EFT mandate, upload GST invoice scans on GeM, and price with potential 25% quantity variation at contracted rates. Maintain consignee name on all invoices and comply with delivery extension rules.

What documents are required for HAL sealing ring bid submission?

Submit PAN, GSTIN, cancelled cheque, EFT mandate certified by bank, and GST invoice upload with payment confirmation on GeM. Ensure invoicing in consignee name with consignee GSTIN and attach GST portal screenshots for verification.

What are the delivery extension rules for HAL sealing rings?

Delivery can extend when the 25% quantity option is exercised, using: extended time = (increased quantity/original quantity) × original delivery period, with a minimum extension of 30 days. Original delivery terms apply until adjustment.

What GST requirements apply to HAL procurement 2025 sealing rings?

GST is reimbursed as actuals or at the lower applicable rate, based on quoted GST percentage. Bidders must upload GST invoices and GeM portal payment confirmations; invoice must reflect consignee GSTIN.

What is the scope of supply for HAL sealing rings tender?

The scope is strictly the supply of goods; no installation or services are included. Bid prices must cover all cost components, with delivery terms aligned to the original order and possible option-based quantity changes.

What is the risk if HAL rejects delivery for sealing rings?

If delivery is non-compliant or defective, HAL may terminate the contract or demand replacement. Suppliers should maintain performance readiness, ensure timely delivery, and address any non-conformities promptly to avoid penalties.

Which product codes are included under HAL sealing ring procurement?

The tender covers sealing rings with codes K-5128A-172-2-51-1434, K-5128A-179-2-51-1434, and K-5128A-173-2-51-1434, all referenced in the Goods scope for HAL defence production sector.

How does HAL define payment terms for sealing ring supply?

Payment terms allow GST reimbursement as actuals or lower rate, aligned to the quoted GST percentage. Ensure GST invoices and portal confirmations are uploaded; payments follow standard GeM processing after compliance checks.

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