Cartridge 278A for HP Laserjet Printer P-1566,Cartridge 388 A for HP Laserjet Printer M202, M126A,
Border Road Organisation
UDHAMPUR, JAMMU & KASHMIR
Posted:
13 November 2025
Closed:
28 November 2025
GEM
GEM
Printing And Stationery Department Uttar Pradesh Encoder-5000 PPR & Ink Components Tender Allahabad UP 2026
Bid Publish Date
13-Jun-2026, 3:54 pm
Bid End Date
29-Jun-2026, 4:00 pm
Location
Progress
Issue13-Jun-2026, 3:54 pm
AwardPending
Quantity
12
Category
Regulator for Ink Tank
Bid Type
Two Packet Bid
Key Highlights
- • Up to 25% quantity variation during contract execution under option clause
- • Dedicated toll-free service hotline and formal escalation matrix required
- • Bidder must demonstrate sound financial standing (no liquidation or bankruptcy)
- • Delivery timeline anchored to final delivery order date with minimum 30 days extension
- • OEM/bidder to provide clear service/support commitments; IS/ISO alignment not specified
- • BoQ lists 5 items but provides no explicit quantities or units
Categories
9
Tender Overview
Organization: Printing And Stationery Department Government Of Uttar Pradesh; Product/Service: Encoder-5000 PPR, RS.232, Regulator for Ink Tank, Ink Tube, Cartridge 45 ml; Location: Allahabad, Uttar Pradesh; Estimated Value: not disclosed; Quantity: up to 25% quantity variation allowed; Delivery: terms reference delivery period tied to last date of original order; Special Clause: option clause permits up to 25% quantity increase during contract, with proportionate extension; dedicated service support and escalation matrix requirements for OEM/bidder; emphasis on financial standing and non-liquidity conditions. The tender emphasizes bidder compliance with option-based delivery adjustments and robust after-sales communication channels.
Technical Specifications & Requirements
- Category: Encoder-5000 PPR, RS.232, Regulator for Ink Tank, Ink Tube, Cartridge 45 ml; product bundle inferred from title.
- BOQ: 5 total items with unspecified quantity/units; no explicit specifications provided.
- Standards/Certifications: Not specified in the data.
- Delivery/Installation: Delivery period starts from the last date of the original delivery order; extended duration under option clause must be calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- Quality/Support: Dedicated toll-free service for support; escalation matrix required; OEM/bidder must provide contact pathway.
- Financial: EMD not disclosed; bidder must demonstrate non-liquidation status; financial undertaking required.
Terms, Conditions & Eligibility
- EMD/Financial: Bidder must show financial standing; no liquidation or bankruptcy; undertaking to be uploaded.
- Delivery: Flexible delivery window via option clause; extended schedule may be invoked with contract rates.
- Service: Dedicated toll-free support and escalation matrix required; after-sales support commitment.
- Documents: GST, PAN, experience, and financials likely required; OEM authorizations may be necessary.
- Penalty/Warranty: Not specified in data; escalation implies service-level expectations.
- Other: Section on anti-liquidation and bidder integrity; no negative press or receivership.
Key Specifications
-
Encoder-5000 PPR and associated ink components (RS.232) with Regulator for Ink Tank, Ink Tube, Cartridge 45 ml
-
No explicit performance specs provided in tender data; extract from title/BoQ context
-
Delivery terms linked to last date of original delivery order; minimum 30 days for extended delivery
-
Option clause enabling up to 25% quantity increase at contracted rates during currency of contract
-
Dedicated service support with toll-free line and escalation matrix required
-
Bidder must show financial non-liquidity and provide undertaking
Terms & Conditions
-
Quantitative variation up to 25% of bid quantity under option clause
-
Delivery period starts from last date of original delivery order with minimum 30 days extension
-
Dedicated toll-free service and escalation matrix required for post-sale support
Important Clauses
Payment Terms
Not explicitly stated; supplier should align with standard government terms and contract flow.
Delivery Schedule
Delivery begins after original order date; additional time calculated as (increased quantity/original quantity) × original delivery period; minimum 30 days.
Penalties/Liquidated Damages
Not specified in data; implied via delivery schedule and option clause; bidders should prepare for standard LD clauses per Uttar Pradesh procurement norms.
Bidder Eligibility
-
Non-liquidation, non-bankruptcy status with undertakings
-
Demonstrated experience in security/encoder-3000 series or ink component procurement
-
Ability to provide dedicated service support and escalation contacts
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Encoder-5000 PPR , R.S. 232 , Regulator for Ink Tank , Ink Tube , Cartridge 45 ml
Authority Records
INFRASTRUCTURE & INDUSTRIAL DEVELOPMENT DEPARTMENT
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Documents 5
GeM-Bidding-9438394.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
#1
Encoder-5000 PPR
For A1 Size Blanket to Blanket Printing Machine
1 pieces
Delivery: 15 days
#2
R.S. 232
For A1 Size Blanket to Blanket Printing Machine
1 pieces
Delivery: 15 days
#3
Regulator for Ink Tank
For A1 Size Blanket to Blanket Printing Machine
1 pieces
Delivery: 15 days
#4
Ink Tube
For A1 Size Blanket to Blanket Printing Machine
5 meter
Delivery: 15 days
#5
Cartridge 45 ml
For A1 Size Blanket to Blanket Printing Machine
4 pieces
Delivery: 15 days
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Encoder-5000 PPR | For A1 Size Blanket to Blanket Printing Machine | 1 | pieces | adptg.al | 15 | |
| 2 | R.S. 232 | For A1 Size Blanket to Blanket Printing Machine | 1 | pieces | adptg.al | 15 | |
| 3 | Regulator for Ink Tank | For A1 Size Blanket to Blanket Printing Machine | 1 | pieces | adptg.al | 15 | |
| 4 | Ink Tube | For A1 Size Blanket to Blanket Printing Machine | 5 | meter | adptg.al | 15 | |
| 5 | Cartridge 45 ml | For A1 Size Blanket to Blanket Printing Machine | 4 | pieces | adptg.al | 15 |
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Historical Data
Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates for similar procurement
4
Financial statements (audited) or bank statements demonstrating financial stability
5
EMD documents or proof of bond/security as per procurement norms
6
Technical bid documents and catalog/qualifications for Encoder-5000 PPR and ink components
7
OEM authorization letters (if applicable) and service support contact details
8
Escalation matrix and dedicated toll-free service contact information
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid in encoder-5000 PPR tender in Allahabad Uttar Pradesh 2026?
Bidders must submit GST, PAN, experience certificates, financial statements, and EMD as per T&C. Provide OEM authorizations if required and supply dedicated toll-free service contacts. Ensure compliance with option clause delivering up to 25% more quantity and minimum 30 days extended delivery when invoked.
What documents are required for UP printer ink components procurement?
Required documents include GST certificate, PAN card, audited financial statements, experience certificates for similar procurements, EMD documentation or security, technical bid and OEM authorizations. Also include a detailed service support plan with toll-free numbers and escalation contacts.
What are the delivery terms for the UP ink components tender?
Delivery commences from the last date of the original delivery order. If quantity is increased by up to 25%, the extended delivery period is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What standards or certifications are required for encoder-5000 PPR items?
The data does not specify exact standards; bidders should align with standard government procurement practices and provide any applicable OEM certifications and service commitments. Ensure you have a robust escalation matrix and toll-free support as part of compliance.
How is payment structured for the Uttar Pradesh tender procurement?
Explicit payment terms are not provided in the data. Respondents should follow standard government payment norms and ensure acceptance of contract terms, delivery milestones, and any performance-based payments as may be defined in the final contract or ATC.
What is the role of the option clause in this tender?
The option clause allows increasing the ordered quantity up to 25% during the currency of the contract at contracted rates. Delivery period adjustments are calculated with a minimum extension of 30 days unless original period exceeds that, enabling flexible procurement.
What escalation information must bidders provide for service support?
Bidders must provide a dedicated toll-free service contact and a formal escalation matrix with telephone numbers. This ensures prompt issue resolution and aligns with the buyer’s service expectations for encoder-5000 PPR and ink components.
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Documents 5
GeM-Bidding-9438394.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS