Indian Army AC Servicing & Related Spares Tender SAGAR Madhya Pradesh 2026 ISI/Imported Brand Requirements

Tender Overview

The Indian Army (Department Of Military Affairs) seeks provisioning for AC servicing/spares including Capacitor, R32 Gas, Power Circuit Board, Magnetic Contactor, Fan Motor, Compressor, Filter, Labor Charges at SAGAR, Madhya Pradesh 470001. Estimated value is ₹58,186.00. The scope centers on repair/servicing of air conditioning units with emphasis on original/ISI-marked or imported components. A key differentiator is the mandatory rapid service window and strict certification/attachment requirements demonstrated by the OEM or authorized reseller. This tender emphasizes post-delivery acceptance, supplier continuity, and warranty support with explicit penalties for delays. Unique clauses include mandatory 36-hour service completion from award, original/ISI-marked parts usage, and a tender acceptance certificate at technical bid stage. The opportunity targets suppliers capable of nationwide govt/PSU-like engagement with formal documentation and service reliability.

Technical Specifications & Requirements

• Product/service names: AC servicing and replacement parts (Capacitor, R32 Gas, Power Circuit Board, Magnetic Contactor, Fan Motor, Compressor, Filter).
• Delivery/installation scope: Post-receipt inspection at consignee site; pre-dispatch inspection not mandated.
• Standards/Certifications: Spare/product must be original/ISI marked or imported brand; vendors must upload required certificates.
• Warranty/Service: Timely servicing within 3 days of defect notification; 0.5% unit price penalty per week for delays.
• Experience/Eligibility: Minimum 3 years in supplying similar items to govt bodies; provide contract copies with bid.
• Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; tender acceptance certificate at technical bid; non-disclosure and escalation matrix required.

Terms, Conditions & Eligibility

• EMD/financial: Not specified; bidders must avoid liquidation or insolvency and upload an undertaking.
• Delivery timeline: 36 hours from contract award for work completion; non-compliance triggers penalties.
• Warranty/penalties: Defect rectification within 3 days; 0.5% per week of unit price as penalty for delays.
• Spare/parts standards: ISI-marked or imported brand required; use of original/spare parts is mandatory.
• Documentation: PAN, GST, cancelled cheque, EFT mandate; bid acceptance certificate required with technical bid.
• Inspection: Post-receipt inspection at consignee site; pre-dispatch inspection not specified.