Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Event
Indian Army
EAST SIKKIM, SIKKIM
Posted:
1 January 2025
Closed:
10 January 2025
GEM
Tender Overview
Khadi and Village Industries Commission (KVIC), under the Ministry of MSME, invites bids for comprehensive Event Management Services in Mumbai, Maharashtra. The scope encompasses theme-based events, conceptualization, coordination, staffing, marketing, participation arrangements, venue development, and complete execution. Estimated value is ₹1,700,000, with an EMD of ₹34,000. The contract contemplates flexible quantity or duration adjustments up to 25% at contract issue and within the award window. Vendors should be prepared for a national-level service delivery footprint and robust support mechanisms. This tender emphasizes end-to-end event lifecycle management with emphasis on reliability and compliance.
Technical Specifications & Requirements
- Product/Service: National-level event management, theme-based events, planning, coordination, staffing, venue setup, marketing, participation arrangements, and complete execution.
- Estimated Value: ₹1,700,000; EMD: ₹34,000.
- Location: Mumbai, Maharashtra 400002; national scope.
- Key Clauses: 25% quantity/duration variation at bidding stage and post-award; excess settlement allows additional charges up to a defined percentage; notarised declarations on Rs. 500 stamp paper; 2% payment deduction notice clause.
- Support & Contact: Bidders must provide dedicated toll-free/telephone escalation matrix for service support; OEM or bidder must offer support structures.
- Documentation: Not explicitly listing BOQ items; prepare alignment with RFP terms and submission requirements.
Terms, Conditions & Eligibility
- EMD: ₹34,000; payment terms include deduction notice of 2% from total payment value if triggered.
- Quantity/Durations: Up to 25% adjustment allowed at contract issue and during execution.
- Notarisation: Must submit notarised declarations on Government Rs. 500 stamp paper for certain attestations.
- Financial/Vetting: Bidder must not be under liquidation or bankruptcy; must upload undertaking.
- Service Commitment: Dedicated toll-free service number and escalation matrix required.
- Documentation for Bid: GST, PAN, experience certificates, financial statements, EMD docs, technical/compliance certificates, OEM authorisations where applicable.
