Indian Army Traditional Feast & Event Support Tender Thoubal Manipur 2026 - 500 Pax Feast, Lighting, Stage, Photography, Cultural Gifts

Tender Overview

The Indian Army (Department of Military Affairs) invites bids for a comprehensive event package in Thoubal, Manipur 795103, covering a traditional feast for 500 persons, lighting and stage setup, photography, festival decoration and cultural costumes, traditional gift distribution for 100 persons, seating tent arrangement, cultural performance honorarium, transport and misc, shawls for guests, mementos/trophies, flex banners and souvenir gifts. The procurement clearly targets a bundled event management service with multiple sub-activities under a single contract, enabling synchronized execution across venue, decor, hospitality, and cultural elements. A flexible quantity clause allows up to 25% increase in order quantity at contracted rates, with delivery timelines evolving from the last delivery order date. The arrangement emphasizes on-site coordination, GST compliance, and vendor readiness to deliver full scope within the extended planning window. Unique aspects include integration of traditional attire, ceremonial gifting, and formal guest-facing functions within a government event.

Technical Specifications & Requirements

• Scope includes: traditional feast, lighting/stage, photography, festival decoration, cultural costumes, gift distribution, seating/tent setup, transport/misc, shawls, mementos/trophies, flex banners, and souvenirs.
• Key logistics: coordination of 500 guest feast and 100 guest gifts; stage setup with basic lighting and backdrop; on-site transportation and contingencies.
• Documentation requirements: PAN, GSTIN, cancelled cheque, EFT mandate; non-disclosure agreement; GST invoice upload on GeM portal; past project experience proof via contracts, client certificates, or execution notes.
• Bidder must comply with mandated disclosures and ensure compliance with GST treatment as advised by buyer.
• No product-specific technical standards are listed in the tender data.

Terms, Conditions & Eligibility

• Quantity flexibility: + up to 25% during contract execution; delivery period recalculated proportionally with a minimum window of 30 days.
• GST guidance: bidder to confirm applicable GST; reimbursement as actuals or capped by quoted GST percentage, whichever is lower.
• Mandatory documents: PAN, GSTIN, canceled cheque, EFT mandate; NDA on bidder letterhead; GST invoice and GST portal screenshot upon invoicing.
• Past experience: acceptable proofs include contracts with invoices, client execution certificates, or equivalent third-party records.
• Non-compliance risk: failure to upload required certificates/documentation may lead to bid rejection.