Indian Army Sound System, Lighting & Cultural Decor Tender Thoubal Manipur 2026 – GST/EMD & Past Experience Clauses

Tender Overview

The Indian Army's Department of Military Affairs invites bids for a bundled procurement covering sound system, lighting stage setup, photography festival decoration, cultural costumes, food refreshments, seating tents, transport traditional accessories, motivation prize items, guest shawls, mementos, trophies, flex banners and souvenir gifts. The location is Thoubal, Manipur 795103, with a multi-item scope spanning entertainment, logistics and cultural materials for a festival or event drive. The procurement emphasizes coordinated delivery of diverse categories under a single contract, with option-based quantity adjustments up to 25% during both initial order and currency of contract; delivery timing ties to the last date of the original delivery order and may extend with the option clause. Documented GST handling, EFT-based payments and a vendor code creation process are required. Unique clauses include non-disclosure, GST invoice generation on GeM, and past-experience proof using client contracts or execution certificates.

Technical Specifications & Requirements

• No explicit product specifications are published in the tender data. Items listed include: sound system, lighting stage setup, photography festival decoration, cultural costumes, food refreshments, seating tents, traditional accessories, motivation prizes, guest shawls, mementos/trophies, flex banners, and souvenir gifts.
• The BOQ contains 11 items with “N/A” quantities for some entries, indicating a bundled, multi-category requirement rather than a single-item lot. The tender requires compliance with GST rules, online GST invoice upload on GeM, and submission of PAN, GSTIN, cancelled cheque, and EFT mandate.
• Experience evidence acceptable includes contracts, client execution certificates, invoiced quantities with bidder self-certification, or third-party inspections; no explicit technical standards are listed. The terms emphasize opportunity-based delivery schedules and risk-sharing through option quantities. bidder must prepare for a broad, cross-category event supply with potential localization needs.

Terms, Conditions & Eligibility

• EMD: Not explicitly stated; bidders are advised to align with standard GeM terms and GST compliance; ensure GST is paid and invoiced per GST rules.
• GST & invoicing: GST must be uploaded with the invoice; GST portal payment confirmation required.
• Documentation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate; non-disclosure certificate; past project experience evidence.
• Delivery & payment: Option clause permits quantity variation up to 25%; delivery period linked to original last delivery date with potential extension; payment terms aligned to GST processes and GeM submission.
• Compliance: Bids may be rejected if certificates or documents are missing; vendors must participate under vendor code creation and adhere to bid-specific terms.
• Confidentiality: NDA certificate to be uploaded on bidder letterhead; breach may trigger legal action.