Indian Army Sound System Lighting Stage Setup Tender Thoubal Manipur 795103 2026

Tender Overview

Indian Army invites bids for a broad event support package including sound system, lighting stage setup, photography, food refreshments, seating tents, transport, prize items, shawls for guests, mementos/ trophies, flex banners, and souvenir gifts for an event in Thoubal, Manipur (795103). The tender encompasses 11 total items bundled under a single procurement with an option clause permitting up to 25% quantity adjustments at contracted rates and extended delivery timelines. GST considerations are bidder-borne with reimbursement as per actuals or applicable rates, whichever is lower. Vendors must undergo vendor code creation with required financial and registration documents. Past project experience proofs may be accepted in varied formats. Delivery, warranty, and performance expectations are anchored to contract execution guidance.

Technical Specifications & Requirements

• No explicit product specifications listed in the tender text; bidders should align with event support scope covering sound, lighting, stage setup, photography, catering and ancillary items.
• Clarity exists on: option clause enabling up to 25% quantity variation, and computation of additional delivery time as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
• GST compliance: bidders must assess GST, with reimbursement as per actuals or applicable rates; GST invoice upload and GST portal payment confirmation required during GeM invoice generation.
• Documentation for vendor code creation includes PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank; a Non-Disclosure Declaration on bidder letterhead is mandatory.
• Past experience proof can be supplied via contracts, invoices, execution certificates, or client release notes; multiple formats accepted.

Terms, Conditions & Eligibility

• GST applicability to be assessed by bidder; reimbursement linked to actuals or applicable rates, not to exceed quoted GST percentage.
• For vendor-code creation, submit PAN, GSTIN, Cancelled Cheque, and bank-verified EFT Mandate.
• Upload a Non-Disclosure Declaration on bidder letterhead declaring confidentiality during and after contract.
• GeM portal invoices must include scanned GST invoice and GST payment screenshot.
• Past experience can be demonstrated via contract copies with invoices, client execution certificates, or equivalent third-party notes; multiple acceptable formats are allowed.