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Indian Army Toner Cartridges & Printer Consumables Tender 2026 India - PAC Q2 Specifications & EMD 80000

Bid Publish Date

11-Jun-2026, 10:39 am

Bid End Date

22-Jun-2026, 9:00 am

EMD

₹80,000

Location

WEST DELHI , DELHI
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Progress

Issue11-Jun-2026, 10:39 am
AwardPending
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Quantity

269

Category

Toner Cartridges / Ink Cartridges / Consumables for Printers

Bid Type

Two Packet Bid

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

Indian Army (Department of Military Affairs) seeks supply of toner cartridges / ink cartridges / printer consumables under the Q2 PAC scheme. No explicit start/end dates or location provided. EMD ₹80,000 is required. Product scope covers generic cartridge types, colors, and OEM model compatibility. The absence of a fixed BOQ suggests a broad consumables procurement, potentially including multiple printer brands, cartridge types, and minimum yield requirements. A key differentiator is the emphasis on OEM compatibility and serviceability across equipment listed in the tender terms.

Technical Specifications & Requirements

  • Product Class of Cartridge: Generic
  • Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable: Generic
  • Type of Cartridge/Consumable: Generic
  • Color of the Ink/Toner: Generic
  • Model Number of OEM's Printer/OEM's Multi Function Machine: Not specified
  • Model Number of OEM's Printer Cartridge/Consumable: Not specified
  • Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages): Not specified
  • Delivery/Compatibility Scope: Generic cartridge compatibility with multiple OEMs and printer models; no explicit quantity or performance metrics provided
  • Standards/Compliance: Not specified; emphasis on generic class and OEM compatibility

Terms, Conditions & Eligibility

  • EMD: ₹80,000 (Demand Draft or online payment acceptable per terms)
  • Vendor Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization where applicable
  • Service & Support: Functional service centre in the state of each consignee; 30 days to establish if not present at award; dedicated toll-free service number; escalation matrix
  • Payment & Bonding: PBG or DD acceptable; hard copy submission within specified timelines; post-award DD submission within 15 days
  • Imported Products: OEM must have registered Indian office for after-sales support
  • Bidder Eligibility: Not under liquidation or bankruptcy; financial stability and relevant turnover expectations implied by government procurement norms
  • Document Submissions: GST, PAN, EFT mandate, corporate details, and OEM authorization where necessary
  • Delivery Timeline: Not explicitly stated; service centre requirements imply timely post-award deployment

Key Specifications

  • Product Class of Cartridge

  • Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable

  • Type of Cartridge/Consumable

  • Color of the Ink/Toner

  • Model Number of OEM's Printer/OEM's Multi Function Machine

  • Model Number of OEM's Printer Cartridge/Consumable

  • Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages)

  • Delivery/Compatibility Scope with OEM printers

Terms & Conditions

  • EMD of ₹80,000; submission via DD or online as per buyer terms

  • Functional service centre required in each consignee state; establish within 30 days if absent

  • OEM authorization required from distributors; service support number and escalation matrix mandatory

Important Clauses

Payment Terms

EMD to be paid upfront; DD/online accepted; post-award performance security via DD or PBG; payment processing contingent on documentary evidence

Delivery Schedule

Successful bidder must establish local service centre within 30 days of contract award; delivery timelines tied to serviceability and post-award support

Penalties/Liquidated Damages

LD/penalty details not explicitly provided in tender data; standard procurement terms imply adherence to delivery and performance benchmarks

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • GSTIN and PAN valid with financial statements up to date

  • OEM authorization or distributor authorization where applicable

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2) ( PAC Only ) , Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 18

GeM-Bidding-9329798.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

CATALOG-Specification-6

CATALOG Specification

CATALOG-Specification-7

CATALOG Specification

CATALOG-Specification-8

CATALOG Specification

CATALOG-Specification-9

CATALOG Specification

CATALOG-Specification-10

CATALOG Specification

CATALOG-Specification-11

CATALOG Specification

CATALOG-Specification-12

CATALOG Specification

CATALOG-Specification-13

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 22 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable Canon
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine LBP621cw / LBP623cdw / MF641cw / MF643cdw / MF645cx
GENERIC Model Number of OEM's Printer Cartridge/Consumable Canon - 054KH
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Cancelled cheque and bank EFT mandate

4

OEM authorization/certification (where applicable)

5

Proof of service centre presence in consignee state or plan to establish within 30 days of award

6

Evidence of financial standing and non-liquidation status

7

Bid submission documents for vendor code creation (as per T&C)

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for the Indian Army printer consumables tender 2026?

Bidders must submit GST, PAN, cancelled cheque, and EFT mandate along with OEM authorization where required. Ensure EMD of ₹80,000 via DD or online; establish a functional service centre in the consignee state within 30 days of award. Follow service support and escalation matrix requirements outlined in the terms.

What documents are required for the toner cartridge bid in India Army?

Required documents include GST registration, PAN, cancelled cheque, EFT mandate, OEM authorization, proof of service centre presence or plan to establish, and proof of financial standing. Also provide vendor code submission documents as per buyer terms and outcomes of previous contracts if available.

What are the EMD and submission terms for this tender?

EMD is ₹80,000; payment can be via Demand Draft or online transfer. A scanned proof of the DD must accompany bid, with hard copy delivery to the Buyer within 5 days of bid end. Post-award, DD can substitute PBG and must be mailed within 15 days.

Which OEM authorizations are required for this supply contract?

Authorisation from the OEM or Original Service Provider is required where distributors submit bids. Include an Authorization Form detailing name, designation, address, email, and phone. Imported products require a registered Indian office for after-sales support.

What service and installation requirements apply to this Army tender?

Bidders must have functional service centres in the state of each consignee or establish one within 30 days of award. A toll-free service line and escalation matrix must be provided to support maintenance and on-site/off-site service as applicable.

What are the key eligibility criteria for the Indian Army consumables bid?

Eligibility includes non-liquidation status, valid GST and PAN, ability to demonstrate financial stability, OEM authorization where applicable, and compliance with service-center requirements. The bidder should be capable of supplying generic cartridge types across multiple printer models.

How is payment processed after delivery for the Army tender?

Payment terms align with standard government procurement; submission of required documents, verification of performance/centre establishment, and conformity with EMD requirements precede payment approval. Specific terms indicate DD/PBG options and documentary proof prior to release of funds.

What are the core technical specifications for cartridge compatibility?

Tender specifies generic cartridge class and compatibility with various OEM printers. Exact model numbers and yield are not listed; suppliers should map generic class, color, and compatibility to OEM machines while ensuring minimum yield specifications are met per internal standards.

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