Office Suite Software (V3)
Indian Institute Of Management (iim)
INDORE, MADHYA PRADESH
Posted:
21 November 2025
Closed:
6 December 2025
GEM
GEM
Indian Army Office Suite Software Tender SAGAR Madhya Pradesh 470001 ISI/ISO Standards 2026
Bid Publish Date
11-Jul-2026, 2:48 pm
Bid End Date
18-Jul-2026, 2:00 pm
Location
Progress
Issue11-Jul-2026, 2:48 pm
AwardPending
Quantity
10
Bid Type
Two Packet Bid
Categories
1
Tender Overview
The reputable organization is the Indian Army under the Department Of Military Affairs, issuing a procurement for Office Suite Software (V3) with PAC Only, located at SAGAR, Madhya Pradesh (470001). The scope centers on a proprietary Office Suite Package, including licensing options and cloud storage, with vendor responsibilities spanning installation and training via OEM channels. Relevant terms emphasize mandatory security attestations and OEM turnover criteria, while the absence of BOQ items suggests a software license and support-centric purchase rather than hardware. The tender distinguishes itself with strict compliance prerequisites, including a Malicious Code Certificate and OEM/turnover prerequisites, underscoring procurement integrity and governance for government software solutions.
Technical Specifications & Requirements
- Product category: Office Suite Software (V3); Proprietary Office Suite with licensing options and cloud storage provisions
- License scope: Types of Licenses and Licensing Option; Offered product details to be provided by bidders
- Cloud storage: Storage capacity in GB to be specified by bidder; baseline not disclosed
- Support windows: Years for updates and version upgrades (0 if not offered); explicit values not published
- Security/compliance: Malicious Code Certificate required; no embedded malicious code guarantees; IPR protection emphasized
- OEM/qualification: Installation, configuration, training by OEM/OEM-certified resources or authorized resellers; 3-year turnover and OEM turnover criteria apply
- Documentation: Bidders must provide evidence of OEM-supplied implementations and relevant contracts with Central/State Govt bodies
Terms, Conditions & Eligibility
- EMD: Not disclosed in tender data; bidders must prepare as per standard government norms
- Experience: Bidder or OEM must have supplied similar category products to government bodies for 3 years prior to bid opening
- Turnover: Minimum average annual turnover over last 3 financial years required for bidder and OEM; documentation must include audited statements or CA certificates
- Installation: OEM-certified resources or OEM-authorized resellers to perform installation and training
- Documentation: Upload Malicious Code Certificate and turnover evidence; provide contract copies for similar supplies
- Compliance: Proprietary software with IS/standards alignment and anti-malware assurances; no embedded malicious code clause emphasized
Key Specifications
-
Office Suite Package/Software (V3) with proprietary license
-
Licensing Type: unspecified; Licensing Option: unclear; bidders must provide details
-
Cloud Storage: capacity in GB to be specified by bidder
-
Support: Years for updates and version upgrades (0 if none) not disclosed
-
Security: Malicious Code Certificate required; no embedded malware
-
Installation/Training: OEM-certified resources or authorized resellers
-
Turnover: bidder and OEM 3-year average turnover evidence required
Terms & Conditions
-
3-year average turnover required for bidder and OEM
-
Malicious Code Certificate mandatory with bid
-
Installation and training by OEM-certified personnel
Important Clauses
Payment Terms
Not explicitly disclosed; standard government practice applies; bidders should anticipate advance/ milestone payments per contract
Delivery Schedule
Delivery timelines not published; installation and commissioning to be carried out by OEM-certified personnel as per scope
Penalties/Liquidated Damages
Not detailed; standard L.D. provisions may apply for delays or non-compliance with software delivery terms
Bidder Eligibility
-
3 years of regular supply of similar software to Central/State Govt organizations or PSUs
-
OEM or authorized reseller must be able to install and train on-site
-
Demonstrable turnover as per bid document with supporting audited statements or CA certificates
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Office Suite Software (V3) (Q2) ( PAC Only )
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
SAGAR
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | SAGAR | SAGAR | - | - | 10 | 15 | - |
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
BID & GeM Expert Consultancy
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Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 4
GeM-Bidding-9593496.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| SCOPE OF LICENSE | Types of License | Perpetual, 1 year Subscription, 2 year Subscription, 3 year Subscription |
| SCOPE OF LICENSE | Licensing Option | User Based, Device Based |
| BASIC INFORMATION | Offered Product are | Government Edition |
| OFFICE SUITE | Proprietary Suite | Microsoft Office LTSC Standard |
| OFFICE SUITE | Office Suite Package/Software contains | Access/App sheet (features- creating and managing relational databases with forms, queries, reports, and data entry automation), Email Management (features- send, and receive emails and manages contacts and Schedule Appointments & Events, Send Notifications & Reminders, Share & Sync Calendars), Note-Taking tool (features- create organize and share notes across devices), Presentation software (features- Slide Templates, Text Formatting, Graphics Insertion,Multimedia support, Animation & Transition, Collaboration and sharing), Publisher/Slides/Creator (features- Brochures, flyers, newsletters, and business card, layout and design tools), Spreadsheet (features- formula calculations, data tables, cell formatting, Pivot Table/ Table, Charts and Graphs,Real time Collaboration,), Word Processor (features- text editing and formatting, document structuring, spell check, templates, file export) |
| OFFICE SUITE | Number of Years upto which support is available from OEM/Seller for Updation (Patches and Bug fixes) within support period (Hint: Choose 0 for no such support provided) | 5 Or higher |
| OFFICE SUITE | Number of Years upto which support is available from OEM/Seller for Upgradation of version within support period(Hint: Choose 0 for no such support provided) | 0, 1, 3, 5 Or higher |
| Cloud Storage | Cloud Storage Provided (in GB) | 1000.0 Or higher |
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Required Documents
1
GST registration certificate
2
PAN card
3
Audited financial statements or CA certificate indicating 3-year turnover
4
OEM authorization / dealership certificate or reseller authorization
5
Evidence of prior supply of similar Government contracts (3 years)
6
Malicious Code Certificate as specified in tender terms
7
Technical bid documents detailing licensing types and cloud storage provisions
8
Any central/state govt procurement contracts or performance certificates
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for the office suite tender in SAGAR Madhya Pradesh 2026?
Bidders must meet 3-year government supply experience, provide OEM authorization, and submit a Malicious Code Certificate. Include turnover proof (audited), GST, PAN, and technical bid detailing license types and cloud storage. Follow T&C and upload required documents through the portal.
What documents are required for the Indian Army software procurement in SAGAR?
Submit GST, PAN, three-year turnover evidence (audited statements or CA certificate), OEM authorization, prior government contracts, Malicious Code Certificate, and technical bid with licensing details and cloud storage capacity. Include installation and training plan by OEM personnel.
What are the licensing options for the Office Suite Software tender in Madhya Pradesh?
Tenders specify licensing type and licensing options; bidders must propose applicable license models, ability to deliver updates up to the OEM support period, and include cloud storage capacity (in GB) as part of the proposal.
What is required for malicious code certification in this government tender?
Bidders must certify that hardware and software contain no embedded malicious code that could disrupt functions, damage equipment, or exfiltrate data. Non-compliance constitutes breach and may lead to contract termination and legal action.
When is the delivery and installation expected for this SAGAR tender?
Specific delivery dates are not published; installation/training must be conducted by OEM-certified resources or authorized resellers per scope. Expect schedule alignment with contract award and site readiness at SAGAR, MP.
What constitutes the turnover requirements for bidders and their OEMs?
Bidder and OEM must demonstrate average annual turnover for the last three financial years. Provide audited balance sheets or CA certificates; if incorporation is under three years, use completed years since incorporation.
What standards or certifications are required for this government software bid?
The bid emphasizes security with a Malicious Code Certificate; while explicit IS/ISO standards are not listed, bidders should align with standard government software procurement norms and ensure software integrity and IPR compliance.
Who can perform installation and training for the Office Suite software?
OEM-certified resources or OEM-authorized resellers must perform installation, configuration, testing, and training, ensuring alignment with the bid's scope and compliance requirements.
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Documents 4
GeM-Bidding-9593496.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS