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GEM

Ramagundam Fertilizers And Chemicals Ltd Office Suite Software Tender 2026 B2PAC Q2 - V3

Bid Publish Date

06-Jul-2026, 10:54 am

Bid End Date

20-Jul-2026, 3:00 pm

Location

KARIMNAGAR , TELANGANA
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Progress

Issue06-Jul-2026, 10:54 am
AwardPending
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Quantity

100

Bid Type

Single Packet Bid

Key Highlights

  • • Specific brand/OEM requirements not explicitly stated; focus on licensing options and proprietary suite
  • • Technical certifications/standards: not specified; emphasis on OEM support tenure and platform compatibility
  • • Special clauses: 25% quantity variation, GST reimbursement policy, invoice naming with consignee GSTIN
  • • Important eligibility: GST registration, PAN, EFT mandate; vendor code creation prerequisites
  • • Warranty/AMC: not clearly specified; note for bidders to confirm patch and upgrade windows
  • • Penalties/Performance bonds: not specified; termination rights outlined in terms
  • • Delivery/Installation: license delivery terms and cloud storage provisioning implied

Categories 1

SOFTWARE

Tender Overview

Ramagundam Fertilizers And Chemicals Ltd invites bids for an Office Suite Software (V3) Q2 PAC Only. The procurement covers proprietary office suite, with multiple licensing options and license types, supporting various operating systems. The package may include cloud storage (in GB) and access to a MeitY-empanelled cloud provider. The vendor should specify the number of years for patch updates and version upgrades, and ensure compliance with integration needs across the organization. This tender emphasizes license scope, operating system compatibility, and cloud storage provisioning as core differentiators. The absence of a BOQ suggests a focus on software licensing terms, support windows, and delivery readiness. Location details are not specified in the data, but this opportunity is posted under the organization’s procurement umbrella.

Technical Specifications & Requirements

  • Types of License and Licensing Option to be offered under the Office Suite Software package
  • Offered Product: Proprietary Suite described as an Office Suite Package/Software with multi-OS support
  • Operating Systems Supported by the offered product
  • Support tenure: years for patches/bug fixes and for version upgrades (0 if none is provided)
  • Cloud Storage: provisioned in GB; verify if cloud storage is provided and identify the cloud storage provider
  • MeitY empanelled cloud provider requirement
  • Additional tender terms include an option clause on quantity variations and GST handling guidance

Terms, Conditions & Eligibility

  • EMD details are not explicitly provided in the data; bidders should verify the actual amount and payment mechanism
  • GST advice: bidders must determine applicable GST; reimbursement as per actuals or applicable rates (whichever is lower)
  • Vendor Code Creation documents: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified)
  • Invoice in consignee name with GSTIN of consignee
  • Assignment/Sub-contract restrictions require buyer consent; seller remains liable for performance
  • Termination conditions apply for non-compliance, delivery delays, or insolvency
  • The data indicates a 25% quantity variance option during contract execution

Key Specifications

    • Office Suite Software license: proprietary, with Types of License and Licensing Option clearly defined
    • Operating Systems Supported: list exact OS compatibility (Windows/macOS/Linux)
    • Support Years: specify number of years for patches/bug fixes and for version upgrades
    • Cloud Storage: specify capacity in GB and whether cloud storage is provided by a MeitY-empanelled provider
    • OEM/Brand: confirm any OEM authorizations or brand-specific compliance requirements
    • Delivery/Implementation: provide delivery timeline and installation/rollout conditions

Terms & Conditions

  • Delivery/option clause allowing quantity changes up to 25% during contract and currency

  • GST handling: bidder bears GST calculations; reimbursement at actuals or lower rate

  • Vendor Code Creation requires PAN, GSTIN, cancelled cheque, EFT mandate

  • Invoice must be raised in consignee name with correct GSTIN

  • Non-assignment and non-sub-contract clauses without buyer consent

  • Termination rights for non-compliance, delayed delivery, or insolvency

Important Clauses

Payment Terms

GST will be reimbursed as per actuals or the applicable lower rate; bidder to handle GST calculation

Delivery Schedule

Delivery quantity may be increased up to 25% with revised delivery period; additional time formula applies

Penalties/Liquidated Damages

Termination rights exist for failure to deliver; buyer may terminate for material breach or insolvency

Bidder Eligibility

  • Must possess GST registration and valid PAN

  • Must provide EFT Mandate and bank details for payment processing

  • Must have capability to supply Office Suite Software licenses and provide OEM support

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Office Suite Software (V3) (Q2) ( PAC Only )

Payment Timelines

Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

Peddapalli

Delivery Pincodes

505210

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Ritesh Kumar Thakur505210,Ramagundam Fertilizers , RFCL Fertilizers City, RFCL Plant, Ramagundam, Peddapalli, TelanganaPeddapalliTelangana50521010015-

Authority Records

MINISTRY OF CHEMICALS AND FERTILIZERSFERTILIZERS DEPARTMENT

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 4

GeM-Bidding-9556668.pdf

Main Document

Other Documents

OTHER

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
SCOPE OF LICENSE Types of License Perpetual
SCOPE OF LICENSE Licensing Option Device Based
BASIC INFORMATION Offered Product are Government Edition
OFFICE SUITE Proprietary Suite Microsoft Office LTSC Professional Plus
OFFICE SUITE Office Suite Package/Software contains Access/App sheet (features- creating and managing relational databases with forms, queries, reports, and data entry automation), Email Management (features- send, and receive emails and manages contacts and Schedule Appointments & Events, Send Notifications & Reminders, Share & Sync Calendars), Note-Taking tool (features- create organize and share notes across devices), Presentation software (features- Slide Templates, Text Formatting, Graphics Insertion,Multimedia support, Animation & Transition, Collaboration and sharing), Publisher/Slides/Creator (features- Brochures, flyers, newsletters, and business card, layout and design tools), Spreadsheet (features- formula calculations, data tables, cell formatting, Pivot Table/ Table, Charts and Graphs,Real time Collaboration,), Word Processor (features- text editing and formatting, document structuring, spell check, templates, file export)
OFFICE SUITE Operating Systems Supported by the offered product Windows
OFFICE SUITE Number of Years upto which support is available from OEM/Seller for Updation (Patches and Bug fixes) within support period (Hint: Choose 0 for no such support provided) 5 Or higher
OFFICE SUITE Number of Years upto which support is available from OEM/Seller for Upgradation of version within support period(Hint: Choose 0 for no such support provided) 0, 1, 3, 5 Or higher
Minimum Requirements at User End Software supplied through URL Link, Media & URL Link
Cloud Storage Cloud Storage Provided (in GB) 1000.0 Or higher
Cloud Storage Cloud storage provider empanelled with MeitY Yes Or higher

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Required Documents

1

- PAN Card copy

2

- GSTIN copy

3

- Cancelled cheque copy

4

- EFT Mandate (bank certified)

5

- GST compliant invoice details for consignee

6

- Any OEM authorization for proprietary office suite

7

- Proof of ability to access MeitY-empanelled cloud storage if applicable

8

- Documentation evidencing license types and licensing options offered

Frequently Asked Questions

Key insights about TELANGANA tender market

How to bid for Ramagundam Office Suite tender in 2026 with PAC terms?

Bidders should confirm license types and options, OS compatibility, and MeitY-empanelled cloud details. Prepare PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization, and ensure invoicing in the consignee GSTIN name. The 25% quantity variation clause may affect delivery planning.

What documents are required for bidder code creation in this tender?

Submit PAN, GSTIN, cancelled cheque, and EFT Mandate certified by the bank. Include any OEM authorization for proprietary office suite and proof of ability to access MeitY cloud storage if applicable.

What are the licensing options and license types for the office suite?

The tender specifies multiple licensing options and types under the Office Suite Software package; bidders must clearly define the license scope, number of seats, and whether perpetual or subscription models apply, with OS compatibility details.

What is the delivery and payment schedule for the Ramagundam tender?

Delivery terms allow quantity variation up to 25%. GST reimbursement follows actuals or applicable lower rate. Invoices must be raised in consignee name with GSTIN; payment terms align with standard government procurement practices once compliance is verified.

What cloud storage requirements exist for this software tender?

Cloud storage must be specified in GB and must be provided by a MeitY-empanelled provider; verify capacity, access controls, data residency, and SLA terms within the licensing proposal.

What are the warranty and support expectations for the Office Suite?

The tender requests information on years for patches/bug fixes and version upgrades; bidders should provide explicit durations, update cadence, and post-implementation support timelines aligned to OEM offerings.

Which standards or OEM certifications are needed for the software bid?

The data implies OEM-level licensing and cloud integration; confirm any required OEM authorizations and ensure compliance with internal security and software licensing standards as applicable to government purchases.

How is invoicing handled for consignee GSTIN in this procurement?

Invoices must be raised in the consignee's name and include the consignee GSTIN; ensure bank details align with EFT Mandate to avoid payment delays and ensure GST compliance.

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