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Basic Education Department Uttar Pradesh Musical Instruments Tender 2026 – ISO 9001 Covered, 975000 Estimated Value

Bid Publish Date

21-Jan-2026, 6:22 pm

Bid End Date

05-Feb-2026, 7:00 pm

EMD

₹19,500

Value

₹9,75,000

Location

ALIGARH , UTTAR PRADESH

Progress

Issue21-Jan-2026, 6:22 pm
AwardPending
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Quantity

455

Category

Harmonium

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 certification required for bidders or OEMs, ensuring quality management compliance
  • • OEM turnover criteria apply; for bunch bids, the primary product OEM with highest bid value must meet turnover
  • • 25% quantity option during contract placement and currency; extended delivery time formula with minimum 30 days
  • • Escalation matrix required for service support; include telephone numbers for timely assistance
  • • Estimated contract value ₹9,75,000; EMD ₹19,500 to be deposited as bid security
  • • 17 BOQ items in the scope; item specifics not disclosed in the provided data

Tender Overview

The procurement is issued by the Basic Education Department Uttar Pradesh for a broad category of musical instruments, including Dhol, Dholak, Damru, Harmonium, Sitar, Bansuri, Tabla, Shehnai, Trumpet, Congo Stand Sahit and related items under a single tender framework. The estimated contract value is ₹9,75,000 with an EMD of ₹19,500. The tender embeds a 25% quantity flex (upward/downward) at contracted rates, and delivery timelines extend from the last delivery order date. The scope targets a bulk musical instrument supply for instructional or cultural programs across Uttar Pradesh, with a primary emphasis on standard compliance and OEM support. An ISO 9001 certificate is required from bidders or OEMs to demonstrate quality management, along with an escalation matrix for service support. The tender structure indicates 17 BOQ items in total, though specific item details are not disclosed in the provided data.

Technical Specifications & Requirements

  • Item scope: broad category of musical instruments (Dhol, Dholak, Damru, Harmonium, Sitar, Bansuri, Dhafli, Manjira, Kartal, Tabla, Drum, Side Drum, Shehnai, Trumpet, Bigul, Congo Stand Sahit, Electronic Casio)
  • Estimated value: ₹9,75,000; EMD: ₹19,500
  • Delivery: option to extend order quantity up to 25% with calculated extension per contract rules; minimum extension logic unspecified beyond formula
  • Standards: bidder must hold ISO 9001 certification; OEM turnover criteria apply; escalation matrix for service support required
  • BOQ: 17 items, but no explicit item quantities or units disclosed
  • OEM criteria: turnover requirements for OEMs as described in terms; bunch bid considerations apply
  • Quality/Compliance: quality management and ongoing service support are pivotal; bidders must upload turnover and auditor certificates

Terms, Conditions & Eligibility

  • EMD: ₹19,500 as per bid requirements
  • Turnover criteria: minimum average annual turnover over the last three years ending 31st March; documented via audited balance sheets or CA certificate
  • OEM turnover: OEM of the primary product in a bunch bid must meet turnover criteria; 3-year window applies
  • Delivery terms: delivery period linked to last delivery order; option extension formula includes minimum 30 days; may extend to original delivery period
  • Service & Support: escalation matrix with telephone numbers required
  • Certification: ISO 9001 must be held; bidders must provide supporting documents
  • Financial health: bidder must not be in liquidation or similar proceedings; bid contains a signed undertaking

Key Specifications

  • Broad category of musical instruments including Dhol, Dholak, Damru, Harmonium, Sitar, Bansuri, Dhafli, Manjira, Kartal, Tabla, Drum, Side Drum, Shehnai, Trumpet, Bigul, Congo Stand Sahit, Electronic Casio

  • Estimated value: ₹9,75,000; EMD: ₹19,500

  • Delivery extension: up to 25% quantity; time extension formula; minimum 30 days

  • Standards: ISO 9001 certification required; OEM turnover criteria enforced

  • Service & Support: Escalation matrix must be provided

Terms & Conditions

  • EMD amount and bank/DEPOSIT requirements

  • Turnover criteria for bidder and OEM (last 3 years, ending 31st Mar)

  • Delivery and extension rules with 25% quantity flex and minimum 30 days

Important Clauses

Payment Terms

Not specified in data; bid requires EMD ₹19,500 and contract payment terms to be as per buyer terms

Delivery Schedule

Delivery period linked to last delivery order; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days

Penalties/Liquidated Damages

Not detailed in data; potential LDs typically apply per standard tender terms

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy; undertaking required

  • Minimum average turnover over last three financial years; supporting documents required

  • ISO 9001 certification; OEM turnover criteria applicable for primary product category

Documents 5

GeM-Bidding-8841716.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

1 found

Dhol,Dholak,Damru,Harmonium,Sitar,Bansuri,Dhafli,Manjira,Kartal,Tabla,Drum,Side Drum,Shehnai,Trumpe

N/a

FATEHPUR, UTTAR PRADESH

Posted: 4 October 2025
Closed: 25 October 2025
GEM

Bill of Quantities (BOQ) 17 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Dhol As Per ATC 13 pieces bsa.al-up 15
2 Dholak As Per ATC 13 pieces bsa.al-up 15
3 Damru As Per ATC 13 pieces bsa.al-up 15
4 Harmonium As Per ATC 13 pieces bsa.al-up 15
5 Sitar As Per ATC 13 pieces bsa.al-up 15
6 Bansuri As Per ATC 130 pieces bsa.al-up 15
7 Dhafli As Per ATC 52 pieces bsa.al-up 15
8 Manjira As Per ATC 26 pieces bsa.al-up 15
9 Kartal As Per ATC 26 pieces bsa.al-up 15
10 Tabla As Per ATC 13 pieces bsa.al-up 15
11 Drum As Per ATC 13 pieces bsa.al-up 15
12 Side Drum As Per ATC 26 pieces bsa.al-up 15
13 Shehnai As Per ATC 26 pieces bsa.al-up 15
14 Trumpet As Per ATC 26 pieces bsa.al-up 15
15 Bigul As Per ATC 26 pieces bsa.al-up 15
16 Congo Stand Sahit As Per ATC 13 pieces bsa.al-up 15
17 Electronic Casio As Per ATC 13 pieces bsa.al-up 15

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Required Documents

1

GST registration, PAN card, and company/corporate details

2

Audited balance sheets or CA/CFA turnover certificates for last three financial years

3

OEM authorization letters (if bidding as an OEM or on behalf of OEM)

4

ISO 9001 certificate (valid at bid submission) or equivalent quality management documentation

5

Escalation matrix for service support (telephone numbers and contacts)

6

Bid security / EMD receipt documentation (₹19,500)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for musical instruments tender in Uttar Pradesh 2026?

Bidders must meet eligibility criteria including ISO 9001 certification, provide EMD ₹19,500, submit turnover documentation for the last three years, and supply OEM authorization if bidding on behalf of an OEM. Include Escalation Matrix for service support and complete all required GST/PAN documents.

What documents are required for UP musical instruments procurement?

Submit GST registration, PAN, audited balance sheets or CA turnover certificate for three years, ISO 9001 proof, OEM authorization (if applicable), service escalation matrix, and EMD receipt. Also include bidder undertaking about non-liquidity and corporate status.

What are the delivery terms for the UP instrument tender?

Delivery begins from the last delivery order date; quantity may increase up to 25% at contracted rates. If extended, the time extension uses the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days.

What standards and certifications are required for bidders?

Bidders must hold ISO 9001 certification. OEM turnover criteria apply; the primary product OEM in any bunch bid must meet turnover thresholds. Escalation matrix for service support is mandatory for post-sale support.

How is the EMD amount used in this UP tender for instruments?

The EMD is ₹19,500 and acts as bid security to ensure bid seriousness. It is typically refundable after bid evaluation or converted to performance security if awarded, per standard government tender practice.

What is the estimated contract value and item count in this UP tender?

The estimated contract value is ₹9,75,000 with a total of 17 items in the BOQ. Specific item quantities are not disclosed, so bidders should prepare for bulk purchase and potential multi-line invoicing.

What is the escalation matrix requirement for UP musical instruments tender?

Bidders must provide a detailed escalation matrix with telephone numbers for service support, ensuring rapid response to instrument malfunctions or warranty issues during the contract period.

What is the role of OEM turnover criteria in this bid?

In multi-bid scenarios, the OEM of the primary product with the highest bid value must satisfy the OEM turnover criteria for eligibility, ensuring financial stability and ongoing support for the instrument category.

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