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Uttar Pradesh Basic Education Department Musical Instruments Tender 2026 – 17 Items including DHOL, SITAR, TABLE with ₹1,350,000 EST and ₹13,500 EMD

Bid Publish Date

16-Jan-2026, 6:02 pm

Bid End Date

31-Jan-2026, 7:00 pm

EMD

₹13,500

Value

₹13,50,000

Progress

Issue16-Jan-2026, 6:02 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

630

Category

MANJEERA

Bid Type

Two Packet Bid

Key Highlights

  • • Explicit EMD amount: ₹13,500; estimated contract value ₹1,350,000
  • • Delivery flexibility: +/-25% quantity variation with staged delivery timing
  • • Service capability: dedicated toll-free number and state-wise service centers
  • • 30-day establishment window for service centers post-award
  • • Mandatory certificate uploads per ATC/Corrigendum; non-submission may lead to rejection
  • • No explicit technical standards or brands specified; focus on after-sales support and coverage

Tender Overview

The procurement is for the Uttar Pradesh Basic Education Department to acquire a diverse set of musical instruments, including DHOL, DHOLAK, DAMRU, HARMONIUM, SITAR, FLUTE, BANSURI, TABLA, DRUM and related items, across 17 items with an estimated value of ₹1,350,000 and an EMD of ₹13,500. The tender references a structured item list (BOQ) but provides no explicit quantity per line. The notice emphasizes supplier service obligations, a delivery option clause allowing ±25% variation, and the requirement for robust after-sales support. Location and specific organization details are limited in the data provided.

Technical Specifications & Requirements

  • No technical specifications are provided in the tender data. Items span traditional Indian musical instruments including DHOL, SITAR, TABLA, SHEHNAI, and TRUMPET family instruments, with stand accessories (e.g., KONGO WITH STAND).
  • Key process requirements include: a) option clause permitting quantity changes up to 25% at contract award and during currency; b) service support with a dedicated/toll-free number; c) establishment of a functional Service Centre in each consignee state within 30 days of award; d) payment conditioned on documentary evidence of service presence; e) mandatory certificate_upload per ATC.
  • No explicit standards (IS/ISO) or brand requirements are listed; bidders should infer compliance to general procurement and service norms, and prepare to demonstrate after-sales readiness and regional service coverage.

Terms, Conditions & Eligibility

  • EMD: ₹13,500 (tender security as per terms)
  • Estimated value: ₹1,350,000
  • Delivery clause: 25% quantity variation during contract; timing linked to last order date with minimum 30 days extension; additional time proportional to quantity change
  • Service centers: functional centre in each consignee state; 30 days to establish post-award; payment contingent on evidence
  • Documentation: mandatory uploads of required certificates/documents as per ATC and Corrigendum
  • This tender requires adherence to the buyer-provided ATC terms and the option clause; bidders must ensure coverage, support, and compliance with all listed conditions.

Key Specifications

  • Instrument category: traditional and orchestral instruments including DHOL, DHOLAK, DAMRU, HARMONIUM, SITAR, FLUTE, BANSURI, DAFLI, MANJEERA, KARTAAL, TABLA, DRUM, SIDE DRUM, SHEHNAI, TRUMPET, BIGUL, KONGO WITH STAND, ELECTRONIC KESIO

  • Quantity: not disclosed in BOQ; total items = 17

  • Estimated value: ₹1,350,000; EMD: ₹13,500

  • Delivery terms: option clause allows ±25% quantity; delivery period tied to last order date

  • Service requirements: dedicated toll-free support; functional service centers in each consignee state within 30 days; payment tied to service capability documentation

  • Documentation: mandatory certificate uploads per ATC/Corrigendum

Terms & Conditions

  • Delivery quantity may vary up to 25% during contract and currency

  • Establish service centers in each consignee state within 30 days of award

  • Mandatory submission of all required certificates and documentation

Important Clauses

Payment Terms

Payment is contingent on documentary evidence of functional service centers and adherence to ATC requirements; no specific milestone percentages provided

Delivery Schedule

Option clause enables quantity adjustment up to 25% with delivery time calculated from the last order date; minimum extension 30 days

Penalties/Liquidated Damages

Not explicitly stated in the data; penalties may be inferred from standard procurement terms and extended delivery consequences

Bidder Eligibility

  • Evidence of GST registration and PAN

  • Experience in supplying musical instruments to educational institutions

  • Demonstrated after-sales service network or ability to establish within 30 days

Documents 6

GeM-Bidding-8831588.pdf

Main Document

Other Documents

OTHER

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

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Uttarakhand School Education Department Musical Instruments Tender 2025 - ISI/Safety Standards & 2 Years Govt Experience

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TEHRI GARHWAL, UTTARAKHAND

Posted: 4 December 2025
Closed: 20 December 2025
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Dhol,Dholak,Damru,Harmonium,Sitar,Bansuri,Dhafli,Manjira,Kartal,Tabla,Drum,Side Drum,Shehnai,Trumpe

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FATEHPUR, UTTAR PRADESH

Posted: 4 October 2025
Closed: 25 October 2025
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Bill of Quantities (BOQ) 17 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 DHOL 15 INCH STEEL 18 pieces bsa.bd-up 30
2 DHOLAK 15 INCH ROUND, LAKDI 18 pieces bsa.bd-up 30
3 DAMRU 12 INCH BRASS 18 pieces bsa.bd-up 30
4 HARMONIYAM 42 KEEJ, 9 NOBS, LAKDI, WEIGHT 9-10 KG 18 pieces bsa.bd-up 30
5 SITAR 48 INCH, 4 MAIN, 2 CHIKARI, 11 SYMPATHETIC WIRE, WEIGHT 3.5 KG 18 pieces bsa.bd-up 30
6 FLUTE bansuri L- 16 INCH, WEIGHT - 100 GRAM, BANS 180 pieces bsa.bd-up 30
7 DAFLI STEEL, 14 INCH DAIMETER, WEIGHT -1 KG 72 pieces bsa.bd-up 30
8 MANJEERA 4 INCH, BRASS, 900 GRAM 36 pieces bsa.bd-up 30
9 KARTAAL LENGTH - 47 INCH, BREADTH - 10 CM, 12 PAIR BRASS RING 36 pieces bsa.bd-up 30
10 TABLA 2 PIECE, LAKDI, WEIGHT - 8 KG ROUND 18 pieces bsa.bd-up 30
11 DRUM 24 INCH, BRASS 18 pieces bsa.bd-up 30
12 SIDE DRUM 20 INCH, STAINLESS STEEL, 26 GAUGE 36 pieces bsa.bd-up 30
13 SHEHNAI 13 KEEZ, 950 GRAM 36 pieces bsa.bd-up 30
14 TRUMPET BRASS, WEIGHT - 2.5 KG, BAIL DAIMETER - 4.5 INCH, LENGTH - 22 INCH 36 pieces bsa.bd-up 30
15 BIGUL COPPER, WEIGHT - 4.5 KG, SIZE - 33, 15, 18 CM, BAIL DIAMETER - 120 MM, WEIGHT - 600 GRAM 36 pieces bsa.bd-up 30
16 KONGO WITH STAND HEAD SIZE, 30, 25, 15 CM 18 pieces bsa.bd-up 30
17 ELECTRONI KESIO 61 Key, with Touch Sensitive Portable Keyboard Kerikesh 18 pieces bsa.bd-up 30

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar musical instrument procurement

4

Financial statements or solvency documents

5

EMD deposit receipt or online payment confirmation

6

Technical bid documents

7

OEM authorizations (if applicable)

8

Certificates specified in Buyer ATC/Corrigendum

Frequently Asked Questions

How to bid in the musical instruments tender in Uttar Pradesh 2026?

Bidders must submit GST, PAN, and experience certificates, along with EMD ₹13,500. Provide technical bids and OEM authorizations if required. Ensure 30-day service center setup plan and dedicated toll-free support numbers. Compliance with ATC documents is mandatory for bid validity.

What documents are required for the UP musical instruments tender submission?

Required documents include GST registration, PAN, financial statements, experience certificates for similar procurement, EMD proof, technical bid documents, OEM authorizations, and any certificates specified in the ATC/Corrigendum. Upload all as per tender portal instructions to avoid disqualification.

What are the delivery terms for quantity variation in this tender?

The contract allows a +/-25% variation in ordered quantity. Delivery timing is calculated from the last date of the original delivery order, with a minimum extension of 30 days; extended time scales with the quantity increase.

What service requirements must bidders meet for this UP tender?

Bidders must provide a dedicated toll-free service number and establish functional service centers in each consignee state within 30 days, with payment released after documentary evidence of the center's operation.

What is the estimated contract value and EMD for this procurement?

Estimated value is ₹1,350,000 with an EMD of ₹13,500. The bid must reflect this scope, and the EMD is required to ensure bid seriousness and financial eligibility.

Are there any brand or standard certifications required for this tender?

No explicit brands or standards are specified in the provided data. Bidders should prepare to demonstrate compliance through standard procurement documents and service capabilities, including certificates uploaded per ATC/Corrigendum.

When is the delivery timeframe linked to the original order date for this tender?

Delivery timing is measured from the last date of the original delivery order; if the option Clause is exercised, additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What happens if certificates are not uploaded with the bid?

Failure to upload required certificates as per ATC and Corrigendum may lead to bid rejection. Ensure all mandatory documents are uploaded in full to meet compliance checks and bid validation.

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