GEM

UP Police Home Department Laptop Tender 2025 - High End Notebook Procurement in Uttar Pradesh with 3-year Turnover Requirement

Bid Publish Date

22-Nov-2025, 1:32 pm

Bid End Date

02-Dec-2025, 2:00 pm

Bid Opening Date

02-Dec-2025, 2:30 pm

Location

MAINPURI , UTTAR PRADESH

Progress

Issue22-Nov-2025, 1:32 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 1

LAPTOP

Tender Overview

Organization: Uttar Pradesh Police, under the Home Department Uttar Pradesh. Product category: High End Laptop - Notebook (Q2). Location: Uttar Pradesh, India (state-wide procurement implied). Estimated value and EMD not disclosed in available data. Scope centers on procurement of advanced laptops with specified hardware and pre-loaded OS, for police operations. Unique terms include flexible quantity adjustments up to 25% and mandatory service infrastructure within the state. Key differentiator is the combination of on-site/off-site warranty considerations and vendor service commitments. This tender structure targets vendors capable of after-sales support and regional service coverage. Overall, the procurement aims to equip police hardware with standardized configurations and reliable delivery timelines.

Technical Specifications & Requirements

  • Category: Processor (Base Processor Number, Higher Processor Number)
  • Operating System: Factory Pre-Loaded OS
  • Memory: RAM Size (GB)
  • Display: Display Size (cm) diagonal
  • Storage: Capacity of Storage Drive (GB)
  • The above specs indicate a focus on high performance laptops suitable for field and office use, with potential ISI/IS standards not explicitly listed. BOQ items are not provided, so bidders must align with the stated categories and ensure compliance with standard laptop hardware metrics. The terms require warranty/service continuity and escalation protocols, plus a clear turnover requirement for the bidder and OEM.

Terms, Conditions & Eligibility

  • Option Clause allowing quantity adjustments up to 25% during contract and extension windows.
  • Service & Support: functional service centre in each consignee state for carry-in warranty; establishment within 30 days post-award if not present; payment contingent on documentary evidence of service capability.
  • Dedicated toll-free support and an escalation matrix for service issues.
  • Turnover criteria: minimum average annual turnover over the last three years (bidder and OEM) as specified in the bid document, with audited statements or CA/Cost Accountant certificates.

Key Specifications

    • Product category: High End Laptop - Notebook
    • Processor: Base Processor Number; Higher Processor Number
    • Operating System: Factory Pre-Loaded OS
    • Memory: RAM Size (GB)
    • Display: Display Size (cm) diagonal
    • Storage: Capacity of Storage Drive (GB)

Terms & Conditions

  • Key Term 1: Quantity can be increased or decreased by up to 25% at contract award and during contract currency.

  • Key Term 2: Functional Service Centre required in each consignee state's location; 30 days for establishment post-award.

  • Key Term 3: Dedicated toll-free service number and escalation matrix mandatory for support; turnover requirements for bidder and OEM.

Important Clauses

Payment Terms

Payment terms tied to delivery milestones and service capability documentation; EMD and security deposit to be submitted as per bid.

Delivery Schedule

Delivery commencement linked to order dates; extension based on option clause with minimum 30 days increment where applicable.

Penalties/Liquidated Damages

Not explicitly stated; standard procurement practice to include LD for delays; refer to contract schedule.

Bidder Eligibility

  • Demonstrated experience in supplying high end business laptops to government entities

  • Minimum average annual turnover over the last three financial years (per bid document)

  • OEM authorization/certification for the laptop line (where applicable)

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Processor Base Processor Number For Higher Processor Or higher
Processor Higher Processor Number Intel Core i7-1355U, Intel Core i7-1365U, Intel Core 7 150U, Intel Core Ultra 7 155U, Intel Core Ultra 5 125U, Intel Core Ultra 7 165U, Intel Core i7-1280P, Intel Core Ultra 5 125H, Intel Core i7-12650H, Intel Core Ultra 5 135H, Intel Core i7-13620H, Intel Core Ultra 7 155H, Intel Core Ultra 7 165H, Intel Core i7-13700H, Intel Core i9-12900H, Intel Core Ultra 9 185H, Intel Core i7-13650HX, Intel Core i7-13700HX, Intel Core i7-14650HX, Intel Core 7 250U, Intel Core Ultra 5 225U, Intel Core Ultra 5 235U, Intel Core Ultra 7 255U, Intel Core Ultra 5 236V, Intel Core Ultra 5 226V, Intel Core Ultra 5 238V, Intel Core Ultra 7 265U, Intel Core Ultra 7 266V, Intel Core Ultra 7 268V, Intel core ultra 7 255H Or higher
Operating System Operating System (Factory Pre-Loaded) Window 11 Professional
Memory RAM Size (GB) 32 Or higher
Display Display Size (in cm) - Diagonal 35.56 to 38.07 (14 In to 14.99 In)
Storage Capacity of Storage Drive (in GB) 1024

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Required Documents

1

GST registration document

2

Permanent Account Number (PAN) card

3

Experience certificates for similar laptop supply

4

Audited financial statements for the last three years

5

Tender EMD/Security deposit submission evidence

6

Technical bid documents showing hardware specs and OS pre-load

7

OEM authorization/certificate (where applicable)

8

Certificate of turnover as per OEM and bidder requirements

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to participate in UP Police laptop tender Uttar Pradesh 2025?

To participate, bidders must submit GST, PAN, experience certificates, and audited financials for the last three years, along with EMD proof and OEM authorization if required. Ensure the laptop specs match the BOQ categories: processor options, factory pre-loaded OS, RAM, display size, and storage capacity. Include service capability documentation to establish a state-wide service center within 30 days of award.

What documents are required for UP Police high end laptop bid in Uttar Pradesh?

Required documents include GST registration, PAN card, three-year turnover proof, audited financial statements, EMD submission, technical bid with hardware specs, and OEM authorization. Ensure service center evidence in each consignee state and escalation matrix details are provided for post-sale support.

What are the technical specifications for high end laptops in this tender?

Specifications focus on processors (base and higher numbers), factory pre-loaded OS, RAM size, display diagonal in cm, and storage capacity in GB. While exact values are not disclosed, bidders must align with these categories and ensure compatibility with government standard configurations and warranty coverage.

What is the delivery and quantity adjustment clause in the UP tender?

The purchaser may adjust quantity up to 25% at contract award and during the contract period. Delivery timelines start from the last date of original delivery order; extended periods apply with a minimum 30-day increment. Bidders must plan inventory accordingly and ensure timely delivery against modified orders.

What are the service center requirements for UP laptop procurement?

Bidders must have a functional service center in the state where each consignee is located for carry-in warranty; if not, establish within 30 days of award. Payment depends on documentary proof of service capability; dedicated toll-free support and escalation matrix must be provided.

What turnover criteria apply to bidders and OEMs in this UP tender?

The minimum average annual turnover for both bidder and OEM is specified in the bid document and must be proven with audited statements or CA/Cost Accountant certificates for the last three financial years. If the bidder is newly incorporated, turnover is calculated from the date of incorporation onward.

What documentation is needed to prove turnover and capabilities for this UP procurement?

Submit audited balance sheets or CA/Cost Accountant certificates showing three-year turnover; provide service center proof, escalation matrix, and OEM authorizations. Include technical bid with exact laptop configurations, factory OS, RAM and storage specs, and compliance with any applicable standards.

How is payment structured for UP Police laptop procurement 2025?

Payment terms are contingent on delivery milestones and submission of required service capability documentation. EMD must be submitted with bid, and final payment will follow contract terms after delivery and verification of conformity to specs and service readiness.

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