Indian Army West Delhi Gym Equipment Tender 2026 – Multi-Station, Free Weights, Cards & Accessories with 25% Option Clause

Tender Overview

The opportunity is issued by the Indian Army (Department of Military Affairs) for a comprehensive gym and fitness equipment package located in WEST DELHI, DELHI - 110008. The procurement covers a wide range of items including Multi 8 Station Machine, Chest Press, Elliptical Trainer, Bike with Integrated Fitness Tracking, weight sets (2.5–15 kg), Olympic rods (4–8 ft), racks, benches, mats, and related accessories. The estimated value is not disclosed, but the bid includes an EMD of ₹35000 and a 32-item Bill of Quantities with diverse items. A key differentiator is the broad catalog spanning resistance machines, free weights, and functional/strength equipment, requiring OEM-appropriate warranties and service support. The contract emphasizes delivery cadence and volume flexibility via a 25% option clause, impacting planning and logistics for bidders.

• Organization: Indian Army, Department of Military Affairs
• Location: West Delhi, Delhi
• Product scope: Gym & fitness equipment, free weights, racks, benches, and accessories
• EMD: ₹35,000; 32 item catalog
• Option clause: up to 25% quantity increase/decrease at contracted rates
• Key challenge: coordinating a wide product mix and extended delivery windows per option clause

Technical Specifications & Requirements

• No explicit product specifications are published in the tender data; a broad catalog is required.
• Items appear to include: Multi 8 Station Machine, Rowing Machine, Elliptical Trainer, Commercial Treadmill, Kettle Bell sets (2.5–15 kg), Dumbbells (2.5–15 kg), Medicine Balls (2–5 kg), Olympic Rods (4–8 ft), Plate Stand, Dumbbell Rack, Chin Up/Dips Station, Push Up Bar, Swiss Ball, Yoga Mat, Flat Bench, Olympic Lock, Benches and Exhaust Fan.
• Standards and certifications are not specified; bidders should ensure OEM authorizations, warranty coverage, and after-sales support.
• The tender requires comprehensive delivery management under the generic option clause and may expect compatibility with common gym environment standards and safety norms.
• Quality and safety assurances should be demonstrated via manufacturer catalogs, installation guidelines, and service capabilities.
• Delivery and installation planning should align with the option-driven quantity changes and the last-date delivery impact described in the terms.

Terms, Conditions & Eligibility

• EMD: ₹35,000 (as per tender data)
• Delivery terms: Option clause allows ±25% quantity variation at contracted rates; delivery timeline based on last delivery order date; additional time calculated as (Increased quantity / Original quantity) × Original delivery period, minimum 30 days.
• Quantity variation: Purchaser may increase/decrease quantity up to 25% during contract and currency; requires bidders to plan scalable logistics.
• Documentation: Standard bid documents plus OEM authorizations and after-sales/service commitments anticipated by the department; GST/PAN may be required with bid.
• Warranty/Support: Not explicitly stated; bidders should propose warranty terms aligned with gym equipment standards and post-installation maintenance.
• Payment terms: Not specified in the provided data; bidders should prepare for typical government terms (milestones tied to delivery/installation).
• Brand/OEM: Not specified; bidders should confirm OEM authorization for partnered brands and ensure supply chain integrity for a wide catalog.
• Compliance: Ensure safety compliance for fitness equipment and capacity matches for commercial-grade gym use.