GEM

Indian Air Force High End Laptop Tender Varansi Uttar Pradesh 2025 ISO 9001 laptop procurement

Bid Publish Date

27-Nov-2025, 5:29 pm

Bid End Date

08-Dec-2025, 4:00 pm

EMD

₹57,033

Location

VARANASI , UTTAR PRADESH

Progress

Issue27-Nov-2025, 5:29 pm
AwardPending
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Quantity

14

Category

High End Laptop - Notebook

Bid Type

Two Packet Bid

Categories 1

LAPTOP

Tender Overview

The Indian Air Force, Department Of Military Affairs, seeks a high end laptop notebook under a Q2 category at Varansi, Uttar Pradesh (PIN 221001). The procurement aims to source a single or multiple units with an EMD of ₹57,033. ISO 9001 certification is mandatory for bidders or the OEM. The contract allows a ±25% quantity variation at contracted rates and includes extended delivery calculations. No BOQ items are listed, emphasizing supplier capability for premium mobile computing hardware in a defense context.

Technical Specifications & Requirements

  • Product/Service: High End Laptop - Notebook
  • EMD: ₹57,033 (security deposit with bid)
  • Standards: ISO 9001 certified bidder or OEM
  • Quantity Flexibility: ±25% of bid quantity during placement and currency of contract
  • Delivery Timing: Delivery period linked to the last date of the original delivery order; extended delivery time for options calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
  • BOQ: No items listed; focus on capability to supply premium laptops meeting defense-grade requirements
  • Certification/Submission: Certificates must be uploaded as part of bid submission; incomplete bids at risk of rejection
  • Key Context: Project requires adherence to buyer terms and standard defense procurement practices

Terms, Conditions & Eligibility

  • EMD: ₹57,033 to accompany the bid
  • Delivery: Variations up to ±25%; delivery schedule calculated from original order dates
  • Quality/Certification: ISO 9001 certification for bidder or OEM; non-compliance leads to rejection
  • Documentation: All relevant certificates must be uploaded with bid; ensure consistency with ATC and corrigenda
  • Right to Amend: Purchaser may adjust quantity and delivery timelines per option clause; bidders must adhere to terms
  • Warranty/Support: Not explicitly specified in data; infer standard hardware warranty to be clarified in T&C

Key Specifications

  • Product: High End Laptop - Notebook

  • EMD: ₹57,033

  • Standards: ISO 9001 certified bidder or OEM

  • Quantity flexibility: ±25%

  • Delivery calculation: based on last delivery order date with extended period formula

Terms & Conditions

  • EMD of ₹57,033 required with bid

  • ISO 9001 certification mandatory for bidder or OEM

  • Quantity may vary ±25% during contract and extension

  • Delivery period tied to original order dates with proportional time extensions

Important Clauses

Payment terms

Not specified in data; standard government terms apply per bid document

Delivery Schedule

Delivery period commences from the last date of original delivery order; extended time computed as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in data; will be defined in tender terms and ATC

Bidder Eligibility

  • ISO 9001 certified bidder or OEM

  • Bidder must submit EMD ₹57,033

  • Capability to supply high end notebooks meeting defense procurement standards

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (relevant laptop procurement)

4

Financial statements or solvency documents

5

EMD payment proof (₹57,033)

6

Technical bid documents indicating model/spec compliance

7

OEM authorisation letter (if OEM not bidding directly)

8

ISO 9001 certification document ( bidder or OEM )

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for high end laptop tender in Varansi IAF 2025

Bidders must submit EMD of ₹57,033 along with GST and PAN, and ensure ISO 9001 certification either on the bidder or OEM. Upload all required certificates, and confirm compliance with the option clause allowing ±25% quantity variation. Delivery terms align to the last delivery order date with extended time rules.

What documents are required for IAF high end laptop procurement in Uttar Pradesh

Submit GST certificate, PAN, experience certificates for similar laptop supply, financial statements, EMD proof, technical bid documents, OEM authorization if applicable, and ISO 9001 certificate. Ensure documents match bid data and ATC; missing items may lead to rejection.

What are the ISO 9001 requirements for IAF laptop tender

Bidder or OEM must hold ISO 9001 certification. Include the certificate number, issuing body, scope covering laptop manufacturing or assembly, and valid dates. Non-compliance results in bid rejection; ensure up-to-date certification and alignment with product quality management systems.

When is the delivery period for IAF Varansi laptop procurement

Delivery starts from the last date of the original delivery order. If an option clause is exercised, extended delivery is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a guaranteed minimum of 30 days.

How to verify quantity variation clauses for IAF notebook tender

Bid responses must reflect ±25% quantity variation at purchase and during contract currency at contracted rates. Ensure pricing remains valid for altered quantities and adjust delivery planning and logistics accordingly to avoid delays.

What are the EMD requirements for IAF laptop bid 2025

Submit EMD of ₹57,033 as per tender terms, using online payment or demand draft per regulatory guidance. Pair with valid bid submission certificates; ensure EMD receipts correspond to the exact bid facilities and are traceable in the bid package.

What is the supplier eligibility for IAF high end laptop tender in UP

Eligible suppliers must demonstrate capability to supply premium laptops and possess ISO 9001 certification. Ensure complete documentation, including GST, PAN, experience in similar procurement, financials, and OEM authorizations if required for compliance.

What documents are crucial for bid submission in IAF Varansi laptop tender

Crucial documents include GST, PAN, EMD receipt for ₹57,033, experience certificates, financial statements, technical bid, and ISO 9001 certificate. Upload all required certificates with ATC-compliant technical details to prevent rejection.

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