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Commissionerate Of Rural Development Kerala Laptops & MFPs Tender 2026: IS 550/ISI-Equivalent Laptops, A4 & Legal Size MFPs for Local Self Government Kerala

Bid Publish Date

04-Jul-2026, 11:12 am

Bid End Date

14-Jul-2026, 9:00 pm

Location

KOLLAM , KERALA
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Progress

Issue04-Jul-2026, 11:12 am
AwardPending
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Quantity

2

Category

Entry and Mid Level Laptop - Notebook

Bid Type

Two Packet Bid

Categories 3

LAPTOP MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

The Commissionerate Of Rural Development under the Local Self Government Department Kerala invites procurement for Entry and Mid Level Laptop - Notebook (Q2) and A4/Legal Size Multifunction Printer (MFP) (Q2). The scope targets office-grade portable computing and multifunction printing solutions for government operations, with a focus on standard factory pre-loaded operating systems, memory expandability, and reliable on-site warranty. Buyers should prepare for a multi-item purchase with potential quantity adjustments up to 25% of bid quantity during contract execution. The tender emphasizes data sheet conformity and post-sale service support, signaling a requirement for OEM-authorized vendors capable of sustaining government equipment. The opportunity is location-specific to Kerala’s Local Self Government framework, with a formal data-sheet verification step to minimize mismatches. Unique aspects include an option clause for quantity variations and GST handling guidance, along with mandatory service escalation details.

Technical Specifications & Requirements

  • Product category: Entry/mid-level laptops; A4 and Legal MFPs
  • Key features: Factory pre-loaded OS; RAM expandable; storage capacity; display size and resolution; optical media capabilities; printing technology and duplexing
  • Performance metrics: Minimum print speeds; scanning area; original document feeder; main paper trays; connectivity options
  • Warranty: On-site warranty (in years); extended warranty available
  • Certification/Compliance: Ensure data sheet matches offered specs; service support with dedicated/toll-free numbers; escalation matrix
  • Stock/Category context: No BOQ items available; quantity flexibility up to 25% during contract; GST considerations outlined
  • OEM/Brand considerations: OEM authorizations required; data sheet alignment with model specifications

Terms, Conditions & Eligibility

  • EMD/financial terms: GST applicable as per actuals; bidder bears GST responsibility; data sheet alignment mandatory
  • Delivery/Timing: Delivery timeline linked to original delivery order; option quantity delivery adjustments as per clause
  • Documentation: Upload product data sheet; GST/PAN/experience certificates; financials; EMD documents; technical bid documents; OEM authorizations
  • Service & Support: Dedicated service hotline; escalation matrix for support
  • ATC/ATC Document: Buyer uploaded ATC; compliance required
  • Warranty/Penalties: On-site warranty; extended warranty options; performance-related terms may apply

Key Specifications

    • Product category: Entry and Mid Level Laptop - Notebook (Q2); **A4 and Legal Size Multifunction Printer (MFP) (Q2)"
    • Operating System: Factory pre-loaded OS
    • Memory: RAM size (GB); total DIMM slots; RAM expandability up to specified limit
    • Display: Display size (cm) diagonal; display resolution (pixels)
    • Storage: Capacity of storage drive (GB)
    • Printing: Printing technology; type of printing; duplexing capability
    • Performance: Minimum print speed (ISO/IEC 24734) for A4 monochrome and color; IPM/PPM
    • Scanning: Maximum scan area; scan-to functions; Original Document Feeder type; number of main paper trays
    • Connectivity: Connectivity options (USB, Ethernet, Wi-Fi, etc.)
    • Warranty: On-site warranty (years); extended warranty (years)
    • Compliance: Data sheet must match offered specs; OEM authorization requirement

Terms & Conditions

  • Qty may be increased/decreased by up to 25% at contract placement and during currency at contracted rates

  • GST to be applied by bidder; reimbursement as per actuals or applicable rates

  • Upload Data Sheet; ensure technical parameter alignment; mismatch may lead to rejection

  • Dedicated/toll-free service support and escalation matrix required

  • OEM authorization or dealer/partner confirmations required

Important Clauses

Payment Terms

GST handling as per actuals; reimbursement capped at quoted GST rate; bidder responsible for applicable tax treatment

Delivery Schedule

Delivery period linked to last date of original delivery order; option quantity delivery extensions follow a calculated method with minimum 30 days

Penalties/Liquidated Damages

Not explicitly defined in provided text; likely to be governed by standard purchaser terms; bidders should confirm during bid submission

Bidder Eligibility

  • Proven experience delivering government-grade laptops and MFPs

  • Financial stability evidenced by audited statements

  • Authorised OEM or dealer with data-sheet-compliant products

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Entry and Mid Level Laptop - Notebook (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2)

Authority Records

LOCAL SELF GOVERNMENT DEPARTMENT

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Documents 5

GeM-Bidding-9556161.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
Processor Laptop Type Mid Level
Processor Processor Number AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher
Motherboard Security Discrete TPM 2.0 Or higher
Operating System Operating System (Factory Pre-Loaded) Window 11 Professional
Memory RAM Size (GB) 16.0 Or higher
Memory Total Numbers of DIMM Slots Available 2 Or higher
Memory RAM Expandability up to 16.0 Or higher
Display Display Size (in cm) - Diagonal 38.1 to 40.63 (15 In to 15.99 In)
Display Display Resolution (Pixels) FHD- 1920x1080 Or higher
Storage Capacity of Storage Drive (in GB) 512, 1024, 2048 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar supply

4

Financial statements (audited, if available)

5

EMD documents (as applicable)

6

Technical bid documents with data sheet

7

OEM authorization letters or dealer/partner authorizations

8

Product data sheets; warranty & support commitments

9

Service support contact details and escalation matrix

Frequently Asked Questions

How to bid for tender in Kerala for laptops and MFPs 2026

To bid in Kerala for laptops and A4/Legal MFPs, bidders must submit GST, PAN, experience certificates, financials, EMD, and a data sheet matching offered specs. Ensure OEM authorization and provide a toll-free service number and escalation matrix. Prepare for 25% quantity variation and GST guidance.

What documents are required for Kerala procurement of laptops

Bidders must upload GST certificate, PAN card, experience certificates, financial statements, EMD documents, technical bid with data sheets, OEM authorizations, and service support details. Data sheet alignment with product specs is mandatory to avoid rejection.

What are the key technical specs for laptops and MFPs in this tender

Key specs include factory pre-loaded OS, RAM size and expandability, storage capacity, display size and resolution, printing technology, duplexing, minimum ISO/IEC 24734 speeds, scan area, DOC feeder type, paper trays, and connectivity options. Ensure data sheet confirms each spec.

When is the delivery deadline for Kerala laptops and MFPs tender

Delivery period follows the last date of the original delivery order, with option quantities extending the period using a calculation: (increased quantity ÷ original quantity) × original delivery period, minimum 30 days. Confirm final dates at bid opening.

What are the GST and payment terms for this procurement

GST is the bidder’s responsibility and reimbursement will follow actuals or the lower applicable rate, up to quoted GST. Payment terms depend on contract clauses; bidders should ensure GST compliance and provide accurate tax details with bid.

What is required for service support and escalation for these devices

Bidders must provide a dedicated toll-free service number and a detailed escalation matrix for service support. This ensures timely remote diagnostics and on-site repairs under the on-site plus extended warranty terms.

Which brands or OEM authorizations are acceptable for this tender

OEM authorization letters or authorized dealer confirmations are required. Vendors must demonstrate data-sheet-aligned product specs, ensuring OEM-supported warranty and service commitments for government procurement.

How to ensure data sheet alignment with offered laptop/MFP specs

Submit a product data sheet that exactly matches the offered model specifications, including OS, RAM, storage, display, printing and scanning capabilities, and warranty. Any mismatch can lead to bid rejection; cross-verify before submission.

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